Total 120 Administration Assistant job vacancies in Administrative / Clerical category in D25 Kranji, Woodgrove, Woodlands

To check on retail POS payment daily

To take in order

To assist in preparing sales quotation

To assist in weekly invoicing

To assist in monthly SOA preparation

To go for Halal, SFA and GST training and be part of the team for the respective functions

WFH

Only need to meet at factory, stall or dedicated places for weekly meetings

Must have min 1 year experience in GST/retail related function

Minimun 2 years working exprience.

office adminstrative

support in purchasing

prepare documents as requested

support accounts on documents and posting

good working attitude

willing to learn

team player

Job Responsibilities

- Provide administration support to the Leasing team

- Prepare tenancy related documents

- Keep good record of leasing documents and filing

- Ensure application and renewal of government permits/license

- Upload the details of new and existing customers in Google Drive and preparing draft of stamp duty

- Assist in monthly utility meter reading duties and generate meter billing for billing purpose

- Assist in the development and operation of leasing related IT systems such as Lease management system and business intelligence system

- Perform any ad hoc duties as assigned by leasing manager

Requirements

- Experience in handling leasing documents

- A positive work attitude and willingness to learn and contribute

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- High degree of commitment and a good team player

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

Responsibilities :-

• Update customer aging report sent to Management by email at the beginning of the month
• Sent SOA to intercompany by email
• Sent SOA to customer by email
• Update stock aging report and email send to management.
• Update incoming Payment to SAP and cash book every day.
• Follow up with customers on overdue payments
• Send Letter of Demand, interest charges to customers upon Management request
• Submit customer invoice to Portal and email customer invoice.
• Match & check custom invoice and supplier invoice
• Create new Customer and Vendor in SAP
• Match & check Suppliers invoice with DO and PO and take in SAP
• Check and take in Staffs Claims to SAP
• Filling Documents
• Order groceries
• Courier service
• Office maintenance-things breakdown
• Procurement of office supplies and stationaries
• Collect and distribute mails
• Other office related admin matters
• Apply & renew WP, SP&EP on MOM

Requirements :-

• GCE 'O' level/ Diploma in Accountancy, LCCI its equivalent
• Minimum 2 years of relevant working experience in accounting
• Able to start immediately or within short notice preferred
• Proficient in MS Office
• Prior experience in SAP an advantage
• Mature, confident, organized and independent

We provide company bus to and from Yew Tee MRT station to our office every morning and evening during working and after office hours

Working Location: Yishun/ Woodlands

Description

• Assist in day-to-day administrative tasks, including but not limited scanning, filing, and document preparation.

• Book flight tickets and make travel arrangement for staffs.

• Support the team in organizing meetings, scheduling appointments, and maintaining calendars.

• Other adhoc duties assigned by Management

Requirements

• Basic Computer and MS knowledge

• Experience in Filing and other basic admin Duties

• Preferably Singaporean / SPR

• Handle full set of accounts including AR & AP and GL
• Preparing quarterly GST report
• Perform month and closing and bank reconciliation
• Preparation of year-end audit schedule
• Perform filing and general administrative tasks

• Handle incoming calls & general administrative work such as HR administrative works, License renewal and documentations etc
• Issue invoices, purchase orders, delivery orders, and arrange for delivery
• Ensure accurate data entry into system
• Check in-coming suppliers’ invoices
• Any other ad-hoc duties as assigned

- Perform general administrative duties (updating, scanning, printing, mailing, filing)

- Keep proper documentation & filing system

- Process billing

- General administrative duties

- Checks information in various reports for accuracy, compares to on line system and makes necessary adjustments to the appropriate system. Reconciles discrepancies between systems and reports by determining correct data and making corrections.

Company Background:

• Team comprised of young and vibrant individuals
• Emphasis on breaking traditional work norms
• Work environment is relaxed, chill, and friendly
• Flexibility in working hours; no strict adherence required
• Led by a Gen Z boss who values efficiency over formalities
• Remote work allowed based on performance evaluation!
• No specific attire requirements

Job Scope:

• Conduct customer due diligence processes in compliance with regulatory requirements
• Verify customer information and documentation to ensure accuracy and completeness
• Maintain records of due diligence activities and documentation for audit purposes
• Edit and produce various documents such as agreements, resolutions, and corporate correspondence
• Ensure accuracy, consistency, and adherence to company standards in all produced documents
• Coordinate with team members to gather necessary information for document production

Skills and Qualities:

1. Good Communication: Ability to communicate clearly and effectively in written and verbal communication.
2. Fast and Reliable: Ability to work efficiently and meet deadlines consistently.
3. Careful and Meticulous: Attention to detail to ensure accuracy in all tasks and documents.
4. Prior Experience in ACRA Work (Bonus): Previous experience in corporate secretarial or ACRA-related work is a plus.
5. Fast Learner: Willingness to learn and adapt to new tasks and responsibilities.
6. Comfortable with Computer Work: Proficiency in using computer software and applications for document editing and data management.

*Probation period: 1 month*

Job Description

• Create billing invoicing / Filing

• Update Delivery Orders / Data Entry

• Answering of phone calls

• General administrative duties as assigned

Job Requirements

• Bilingual & good communication skills

• Pleasant, meticulous and willing to learn

• Able to multitask and a team player

• More than one year experience required

• 8 bus stop away from Kranji MRT station

• Working hours: 5.5 days

- Monday - Thurday: 8.30am to 6.00pm

- Friday - 8.30am to 5.30pm

- Saturday: 8.30am to 12.30pm

- email to admin2@dae.sg

Job Description

• Create billing invoicing / Filing

• Update Delivery Orders / Data Entry

• Answering of phone calls

• General administrative duties as assigned

Job Requirements

• Bilingual & good communication skills

• Pleasant, meticulous and willing to learn

• Able to multitask and a team player

• More than one year experience required

• 8 bus stop away from Kranji MRT station

• Working hours: 5.5 days

- Monday - Friday: 8.30am to 6.00pm

- Friday 8.30am to 5.30pm

- Saturday: 8.30am to 12.30pm

- Pls email to admin2@dae.sg

Administrator Job Description

· Have experience as an Executive Administrative Assistant

· Full comprehension of office management systems and procedures

· Excellent knowledge of MS Office

· Proficiency in English

· Exemplary planning and time management skills

· Up-to-date with advancements in office gadgets and applications

· Ability to multitask and prioritize daily workload

· High level verbal and written communications skills

· Full comprehension of office management systems and procedures

· Excellent knowledge of MS Office

· Proficiency in English and Chinese

· Exemplary planning and time management skills

· Up-to-date with advancements in office gadgets and applications

· Ability to multitask and prioritize daily workload

· High level verbal and written communications skills

- Verify customer information, issue invoices, relay order instructions, and complete monthly sales reports. You may also be required to process timesheets and contribute to the achievement of sales targets by supporting Sales Representatives, coordinating sales activities, and maintaining good customer relationships. This includes supporting sales, ensuring order satisfaction, coordinating with other departments, motivating staff, handling administrative duties, promoting customer satisfaction.

- Outstanding sales administrators understand sales performance indicators and provide excellent management support to ensure that sales goals are achieved. Responsible for administrative duties and

assisting the sales department ni gaining and keeping customers. This includes tracking sales leads, coordinating quotations with sales packages, providing customer service, and managing customer accounts. You may also be responsible for monitoring the performance of sales and sales teams and recording sales data.

Admin Assistant - Responsibilities.

1) Apply WP and related documentation work.

2) Data entry.

3) Assist for preparing PO/DO/Invoice.

4) Folow up of orders/delivery.

Experiecne:

1) 2-3 years of admin/account asst. job

2) experienced in construction/Mechanical engineering company will be an added advantage.

Salary: Negotiable (send us your CV with expected salary)

Work Location: Mandai Link.

Requirement: Singaporean/PR.

Contact: jeya@rheotech.com.sg

(e-mail only)

Responsibilities

• Prepare quotations, correspondences letter and faxes;
• Control and issue purchase requisition and purchase order;
• Prepare shipments documents and permits;
• Prepare and consolidate reports from terminals fortnightly;
• Update & tabulating daily sales and inventory reports (incoming material record, declared GST record, update price list of customer, sub-con and etc);
• Liaise with finance and supplier on payment;
• Liaise with HR and handle all workers' related matters;
• Handle all filing matters of operation departments;
• Handle incoming calls and enquiries;
• General administration duties;
• Check timesheet for workers;
• Prepare namelist submission;
• Be responsible for any other duties that may be assigned to you from time to time as your Superior/management deem fit.

Requirements

• Minimum GCE N / O Level or equivalent
• Proven experience in a similar role or relevant internship
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in MS Office
• Ability to work effectively in a fast-paced environment
• Detail-oriented with a strong focus on accuracy
• Knowledge of sales and operational processes in desirable
• Ability to work well within a team and individually
• Willingness to learn and adapt to new tasks and challenges

Job Responsibilities

Admin (80%)

· Arrange delivery schedule, follow up on delivery, check and tally quantity received against PO orders and DO.

· Provide packing quotation and do costing for packing department.

· Tracking and updating of all shipment record and tally driver transport form

· Prepare and update DO & Blanket order.

· Prepare/Send/Filling invoices and update necessary report.

· Daily report incoming & outgoing stocklist.

· Issue PO to supplier.

· Monthly update pallet sales report.

· Check and mail out tenant invoice.

· Check heat treatment checklist and send out the heat treatment cert for customer upon request.

· Managing phone calls and responding to customer inquiries.

· Responsible for all general office equipment, supplies and stationeries including maintenance, renew pressure vessel, repairs and adequate stock.

· Purchase indirect material for production and packing.

· Any other duties assigned.

Accounts (20%)

• Assist with account payable & receivable (monthly SOA, follow up outstanding payment from customers)

Job Requirement

- Min Degree in equivalent in Business/Account.

- Proficient in Microsoft Office.

- Good initiative, ability to work independently & able to take instructions efficiently.

- Relevant customer service experiences with positive learning attitude.

- Good team-player & interpersonal skills.

- Singaporean/PR are welcome to apply.

Job Details

- 5 Day Work Week

- Working hours: 8am - 5pm (Mon - Fri)

- Transport provided: Pick up and drop off at Yew Tee MRT & Fajar Road

(NOTE: The following information should be Included in the Resume. Thank you)

1. Date of Availability
2. Detailed Job Scope
3. Reason for Leaving for All Employments
4. Salary Expectation

Shortlisted candidates will be notified for an interview.