Total 14 Admin Assistant job vacancies in Bayan Baru, Penang

Job Description: 

• To perform and monitoring of preventive maintenance data.
• Maintain and organise engineering document, preventive maintenance checklist, machine manual and project plans. 
• Create and distribute reports, memos and other relevant documentation to team members.
• Daily monitoring on the downtime and preventive maintenance checklist submission.

Job Requirement:

• Minimum SPM. 
• Proficient in Microsoft Office (Words, Excel, Powerpoint & Outlook)
• Able to work with minimal spervision.
• Able to communicate in English and Bahasa Malaysia.  

Perks & Benefits

• Commission and bonus
• Casual dress code
• Medical insurance

Work Location:

Bukit Tengah, B.M ( near Auto City )

Responsibilities:

* Prepare daily bank balance reconciliation.
* Assisting in office financial record-keeping, documentation and filling system.

* Supporting the finance team in preparing financial reports, invoices, and expense reports.

* Assisting in maintaining employee records and databases.

* Monitor and update for all types of insurance policies renewal, employee’s status change, insurance claims submission, all agreements and licenses records to ensure in time renewal etc.
* Keep track and monitor and update the related schedules for status-change.
Assist in Monitoring, updating, filing of  Directors claim and expenses.

Requirements:

• Minimum Qualification : STPM and above.
• At least 2 years in Accounting work.

Perks & Benefits

• Yearly Performance Bonus
• Casual dress code
• 5 days work.
• Company trips
• Company Panel Doctor available.
• Personal development opportunities.

• Collaborate with the sales team to develop efficient methods for handling issues with customers and vendors
• Monitor the customer satisfaction levels and develop methods for increasing them
• Assist in creating ways for delivering excellent customer service
• Handle office interactions which includes answering phone inquiries, and handling requests in a professional manner.
• Coordinate communication between various departments, to keep all parties informed of general business operations.
• Responsible for maintaining a high level of professionalism with clients and working to establish a positive rapport with every customer
• Work with the management team to stay updated on product knowledge and be informed of any changes in company policies

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

Job Responsibility :

• Handle order processing and billing to customers
• Issuing of PO, DO, work orders and invoices
• Coordination of delivery with warehouse and freight forwarders (logistics support)
• Filing of documents
• Provide administrative support to sales team
• Attending to customer’s inquiries and complaints
• Undertakes project work or ad hoc job related matters or any other duties as and when assigned/requested by the Management from time to time.

Job Requirements :

• 5.5DAYS WORK
• Posses own transport and practical driving experience
• Based in Kempas

Perks & Benefits

• Medical insurance
• Open culture

# We are looking for Mandarin-speaking candidates for dealing with Customer from China.

Key Roles & Responsibilities:-

Human Resources :

• Assist in recruitment processes, including job posting, resume screening, and interview coordination.
• Handle onboarding and orientation for new employees.
• Maintain employee records, including personal information, attendance, and leave records.
• Assist with HR-related documentation and compliance, able to handle monthly contributions for Income Tax, SOCSO and KWSP declarations will be an advantages.
• Prepare monthly attendance report.
• Prepare HR related documents such as letter of employment, letter of termination, company memorandums, etc 
• Ensure compliance with labour laws, office safety regulations, and HR procedures.

Administrative :

• Able to support task & admin duties such as application form, banking, license, and dealing with local authority.
• Monitor and order office supplies as necessary.
• Handle general administrative tasks, including data entry, handle of filing, keep record and assuring accurate documents filing recorded.
• Assist in organizing company events, company dinner, trips, meetings, and trainings.
• Process incoming emails and calls.
• Basic financial and accounting knowledge is an advantage.

Requirements:

• Bachelor's degree in Accounting, Human Resources, Business Administration, or related field.
• Proven experience at least 2 -3 years 
• Good knowledge and skill in MS Office, Outlook, Power Point, etc
• Excellent communication, interpersonal, and organizational skills.
• Proficiency Language in Mandarin & English MUST.
• Experience with IT recruiting 
• Good knowledge of labor legislation (particularly employment contracts, employee leaves and insurance)
• Ability in multitasking, confidence, and have excellent communicaition skills 

Perks & Benefits

• Personal leave
• Personal development opportunities

Job Description :

At Ezi Motartech, we believe in the power of innovation and collaboration to drive success. As an Operations Associate: Administrative and Delivery Specialist, you'll have the opportunity to showcase your skills in both administrative support and delivery coordination. This multifaceted role is ideal for individuals who thrive in dynamic environments and are committed to delivering exceptional results.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to various departments, including managing correspondence, scheduling appointments, and maintaining office supplies.
• Delivery Coordination: Oversee the coordination of delivery schedules, ensuring timely and accurate deliveries to our valued customers.
• Customer Interaction: Serve as a primary point of contact for customer inquiries, providing outstanding service and resolving issues promptly to ensure customer satisfaction.
• Inventory Management: Assist in managing inventory levels, conducting regular stock checks, and coordinating replenishment as needed to meet demand.
• Documentation and Record-Keeping: Maintain accurate records and documentation, ensuring compliance with company policies and regulatory requirements.
• Cross-Functional Collaboration: Collaborate with team members across departments to support operational initiatives and drive continuous improvement in processes and procedures.

Qualifications:

• Previous experience in administrative support, customer service, or operations roles is advantageous.
• Excellent communication and interpersonal skills, with a strong customer service orientation.
• Proficiency in Microsoft Office suite and experience with database management software.
• Detail-oriented mindset with strong organizational and problem-solving skills.
  Ability to thrive in a fast-paced, team-oriented environment.
• Fresh Grads are encouraged to apply.

Perks & Benefits

• Work Life Balance
• Personal development opportunities
• Profit Sharing
• Meal allowance
• Group Insurance
• Parking allowance

Job Scope:

Data entry into SAP system and Microsoft programs

Candidate requirements:

1) Able to use Microsoft office tools

2) Regular attendance at work

3) No work experience required

Perks & Benefits

• Commission and bonus
• Casual dress code
• Personal development opportunities

Job Scope:

Data entry into SAP system and Microsoft programs

Candidate requirements:

1) Able to use Microsoft office tools

2) Regular attendance at work

3) No work experience required

Perks & Benefits

• Commission and bonus
• Casual dress code
• Personal development opportunities

Work Location :

DSP INDUSTRY SDN BHD

46, LORONG IKS BUKIT TENGAH,

TAMAN IKS BUKIT TENGAH,

14000 BUKIT MERTAJAM.

Contact : 012-4753533 ( Mr. Wilbert )

Language Required :

Bahasa Malaysia
English
Mandarin

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.
   

Requirements: 

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Able to handle Full set Account will be an added advantage.
• Familiar with Auto Count Accounting System.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Casual dress code
• Regular team activities
• Company trips
• 5 days worked per week
• Personal development opportunities

Job Main Responsibilities:

• To carry out and managing day-to-day operations to ensure efficiency productivity.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Manage supply chain.
• Developing Operations procedures.
• To collaborate on team member training and coaching opportunities.
• To oversees Engineering team to ensure zero down time on machine or equipment at all time.
• To provide direction and motivation to production personnel focusing on safety, quality, efficiency, cost, and morale according to Company’s policies.
• To maintain good relations with suppliers to assure best pricing and quality.
• To maintain good proper recording and reporting is carry out by all related parties.
• To implement short and long term corrective actions for manufacturing problems.
• To assure that all production floors are run efficiently in order to maximize productivity at lowest cost possible, and consistently meeting budgetary and production planning inventory goals while achieving the highest quality standards.
• Planning and organising production schedules.
• Assessing project and resource requirements.
• Creating a timescale for production.
• Determining quality control standards and ensuring products are produced on time or projects completed within the deadline.
• Overseeing production processes.
• Supervising the work of junior staff.
• Develop or update standard operating procedures and best practices for production operations.
• Ensure safety measures are procedures are followed to reduce unexpected incidents and hazards.
• To carry out such duties as the Company may from time to time direct.

Job Requirements:

• Degree in production management, operations management, or similar.
• Ability to confidently and proactively supervise production teams.
• Knowledge of procuring materials, equipment, and labour needed throughout the production process.
• Competence with computer-based administration, record-keeping, and procurement systems.
• Ability to work independently under minimum supervision.
• Good communication and interpersonal skills.
• Availability to work extended hours to meet deadlines, when necessary.
• Knowledge of engineering and contruction related to steel is an advantages.
• Able to work under preassure.

Perks & Benefits:

• Commission and bonus
• Personal leave
• Open culture
• Personal development opportunities

# 我們正在尋找會說普通話的候選人來與來自中國的客戶打交道。

主要角色和職責：-

人力資源 ：

• 協助招募流程，包括職缺、履歷篩選和麵試協調。
• 處理新員工的入職和入職培訓。
• 維護員工記錄，包括個人資訊、出勤和休假記錄。
• 協助人力資源相關文件和合規工作，能夠處理所得稅、SOCSO 和 KWSP 申報的每月繳款將是一個優勢。
• 準備每月出勤報告。
• 準備人力資源相關文件，如僱傭信、終止信、公司備忘錄等
• 確保遵守勞動法、辦公室安全法規和人力資源程序。

行政的 ：

• 能夠支援任務和管理職責，例如申請表、銀行業務、許可證以及與地方當局打交道。
• 必要時監控和訂購辦公用品。
• 處理一般管理任務，包括資料輸入、歸檔處理、保存記錄並確保文件歸檔記錄準確。
• 協助組織公司活動、公司聚餐、旅行、會議和培訓。
• 處理傳入的電子郵件和電話。
• 具備基本的財務和會計知識是一個優勢。

要求：

• 會計、人力資源、工商管理或相關領域的學士學位。
• 證明經驗至少2 -3年
• 良好的 MS Office、Outlook、Power Point 等知識與技能
• 優秀的溝通、人際溝通和組織能力。
• 必須精通普通話和英語。
• IT招募經驗
• 熟悉勞動法（特別是僱傭合約、員工休假和保險）
• 能夠同時處理多項任務，充滿信心，並具有出色的溝通能力

津貼和福利

• 事假
• 個人發展機會

工作職責 ：

• 處理訂單處理並向客戶開立帳單
• 簽發 PO、DO、工單和發票
• 與倉庫和貨運代理協調交貨（物流支援）
• 文件歸檔
• 為銷售團隊提供行政支持
• 處理客戶的查詢和投訴
• 承擔專案工作或臨時工作相關事宜或管理層不時分配/要求的任何其他職責。

工作要求 ：

• 5.5天工作
• 擁有自己的交通工具和實際駕駛經驗
• 總部位於肯帕斯

津貼和福利

• 醫療保險
• 開放文化

Responsibilities:

1. To receive, inspect and store incoming materials & goods in an organized & efficient manner.

2. To process move order for material issuing, perform physical stock counting and prepare accurate inventory reports

3. To maintain cleanliness and tidiness of warehouse.

4. To communicate effectively with external suppliers and internal end-users in order to achieve efficient warehouse operations.

5. To perform other job related functions as and when requested by superior

About the Position  

The Website and Digital Engagement Assistant will assist the Website and Multimedia Manager to clean, organize and accurately tag content to improve the website user experience and access to content and publications. The post holder will collaborate closely with the Communications team for his/her responsibilities and will have the opportunity to learn about data architecture and in general, about digital tools, their use and implementation in Communications and how they support WorldFish’s work across 20+ countries.

The Assistant will be responsible for:  

• Update and clean content on the website including ensuring proper keywords, correcting dead links, and adding/archiving information as guided by the Website Manager. 

• Ensure that content on website is in correct format and tagging. 
• Assist with content posting and checking for format and keyword accuracy on digital platforms including websites, YouTube, Flickr, and others. 
• Assist with managing multimedia assets on WorldFish social media channels, such as Twitter, LinkedIn, Instagram, Facebook, and SlideShare etc. Tasks include tagging, managing, sorting, organizing, and uploading videos and photo albums on WorldFish’s Flickr and YouTube channels. 
• Assist in video production, photo shooting session, and livestreaming events as needed. 
• Assist the Communications team on photoshoots, videography and related tasks as needed. 

This job might be for you if you have the below skills and qualifications:  

• A bachelor’s degree related to information/data management, web development, digital marketing or communications. 
• Familiar with CMS (content management system) input, such as Drupal and WordPress, data architecture, 

• keywords, metadata/tags. 
• Fluent user and knowledge of social media platforms, such as YouTube, Facebook, Flickr. 
• Attention to details and ensure accuracy. 
• Has strong organizational skills. 
• Motivated to learn and work in a team environment. 

Desired Skills and Qualifications 

• CGIAR experience is a plus. Coding experience including php, HTML, CSS. 

This is a 12-month temporary position with salary offer commensurate to the position level. WorldFish offers a competitive remuneration package inclusive of comprehensive benefits including (but not limited to) paid annual leave, insurance coverage for staff, and pension/provident fund contribution.   

Interviews are expected to be held in May/June 2024 and only shortlisted candidates will be notified and expected to attend the interview. The successful candidate should be available to commence as soon as possible for the duration of 12 months under a short-term employment contract. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only shortlisted candidates will be notified. The application is open to only Malaysia Nationals.

 Your application must include: 

• A copy of your curriculum vitae,  
• A cover letter which addresses key requirements stated above; and 
• Contact information of three professional referees who may be contacted if you are short-listed for the position. 

 To be considered, applications must be submitted by no later than 24:00 (MYT, GMT+8), 19 May 2024.   

Location: The post holder will be based in Penang, Malaysia.  

Our Gender, Diversity and Inclusion (GDI) Commitment 

WorldFish is committed to promoting a work environment where diversity and inclusion is valued and we are explicitly seeking representation from the global south as well as gender diversity in our senior leadership positions.  

 We also aim to also seek balance across other diversity dimensions.   

People in WorldFish are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status or any other form of personal identity.