Total 7 Director/C-Level staff nurse job vacancies in Manila, Metro Manila

MySigrid is seeking a highly organized and detail-oriented individual to join our team as a Remote Full-time Chief of Staff. The ideal candidate will serve as the trusted right-hand person to the executive, managing day-to-day operations and supporting strategic initiatives in the venture capital firm. Your responsibilities will include prioritizing tasks, managing communications, overseeing deal flow, and ensuring seamless operations.

WHO WE ARE

MySigrid is a Premium Executive and Personal Assistance Service staffed by humans powered by technology. We provide the right people, platform, and processes to optimize busy executives’ lives, allowing them to outsource the day-to-day activities that keep their personal and professional lives on time and on target. We aim to democratize access to executive support and to create jobs using technology instead of replacing them.

We use MySigrid, our proprietary Collaboration & Task Management Platform, to solve tasks efficiently and collectively - improving quality, reducing human error, and increasing speed. MySigrid is a ‘state-of-the-art’ technology platform designed to optimize the work processes of our Executive Assistants, allowing them to deliver world-class remote support to multiple clients, as well as giving them the flexibility to configure an optimal work/life balance.

Key Responsibilities

• Learn every aspect of venture capital: Shadow the executive to gain comprehensive knowledge of venture capital operations and processes.
• Email Management: Prioritize and respond to all emails promptly, ensuring efficient communication flow.
• Meeting Support: Attend meetings, capture action items, and follow up on tasks as necessary.
• Task Prioritization: Assist in creating and managing the executive's to-do list, prioritizing tasks based on importance and urgency.
• Calendar Management: Utilize scheduling software to manage the executive's calendar, ensuring efficient use of time.
• Daily Planning: Prepare daily bullet plans outlining critical tasks for the day, keeping the executive focused and organized.
• Deal Flow Management: Manage and prioritize deal flow, supporting the deal process from inception to completion.
• Meeting Preparation: Ensure the executive is fully prepared with background information and context before meetings and follow up on action items afterward.
• Stakeholder Engagement: Engage with portfolio CEOs to gather metrics and monitor the performance of portfolio companies.
• Project Management: Manage partner projects, brand/marketing initiatives, and events, ensuring successful execution and delivery.

Requirements

As a minimum, we expect candidates to meet the following requirements:

• Bachelor's degree in business administration, Finance, or related field
• 2-3 years of experience in venture capital, private equity, or related industry.
• Proven track record of successfully supporting C-suite executives or senior leadership.
• Exceptional organizational skills with the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills.
• Analytical mindset with the ability to evaluate data and contribute to strategic decision-making.
• Amenable to US Night Shift (Pacific Time) work schedule 

At MySigrid, we aim to ensure the professional and personal growth of all our employees:

• Paid Time Off (PTO) credits.
• HMO Package for the employee and two dependents.
• Medical subsidy.
• Internet and equipment subsidy.
• Comprehensive training and continuous learning advantages.
• Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes.
• High importance to work-life balance with the opportunity to work from home part of the week.
• Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company.
• Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.
• Work in a corporate culture that encourages collaboration, with an emphasis on our core values: Integrity, Passion, Teamwork and Respect, Proactiveness, Accountability, and Determination.

Co-Working days

MySigrid has co-working offices in BGC, Ortigas, and Makati where the whole team meets twice a month at a minimum.

We are seeking a senior executive, with extensive operational experience who is ready to move into a hands-on role. You'll work closely the CEO of Woolf and build out the CEO office in order to create a small project management team, which will be the nerve center for all activities across Woolf.

Woolf is the first global collegiate university to allow other education organizations to sponsor the creation of member colleges. Today we partner with many of the fastest-growing education organizations in the world, representing >$750m in annual enrollments. Our colleges offer degrees from bachelor's to doctorates, ranging from computer science to synthetic biology, business, and philosophy. You'll be at the center of the central administration, in a small group of high IQ, low ego operators working with highly technical software and regulatory requirements. You must be high throughput, high communication, and highly precise. You will have access to a range of privileged legal, commercial, and financial information.

Our Team

We are a globally distributed, fully remote team. Our team is mission-aligned, high IQ/low ego, and outcome-driven. We encourage everyone in the team to play an active role in building the company. Our investor group includes First Round Capital (who also led the investment for Notion, Roblox, Uber, and Square), Connect Ventures, IOVC, All Access Fund, and Tribe Capital ($1.6bn AUM).

1. 10+ years of operational leadership or elite management consulting with significant, extensive executive responsibilities
2. Readiness to get back into a smaller operating environment where you will do hands-on work
3. You will work closely with the CEO, who is based in Silicon Valley, you'll work PST hours – occasionally long hours, occasionally a brief weekend touchpoint, e.g., Sunday night PST
4. You understand that as a long-term Chief of Staff, you will both have an attitude of service and adopt some COO functions as you build out an operations team within the CEO office and beyond
5. We expect you to be highly proactive, translating ideas into actions with high horsepower, high energy, high precision, while providing frequent concise communication.
6. The CEO values precision and attention to detail combined with high throughput.
7. The CEO currently has an EA (based in the Philippines, working PST) – you'll hire out a 1-3 more operators to start the CEO office in order to extend the daily CEO functions and additionally to execute against key initiatives (e.g., involving creation of new subsidiary for payments processing)
8. The CEO frequently interacts with other CEO's, venture capitalists, and government officials in various countries or by Zoom. You may be present in many of these calls, translating complex discussions into actionable plans.
9. Read the company cultural values

The ideal candidate will be highly organized, detail-oriented, and ready to be in a role requiring high levels of trust and confidentiality. You must be both a self-starter with an entrepreneurial flair and a team player that is willing to roll up your sleeves, believing that “no task is too big or too small.” The role requires flexibility and resourcefulness, as well as excellent verbal and written communication skills.

1. This is an exciting and challenging role! You'll be in a high excellence environment working with smart, thoughtful, capable executives and employees engaged in complex problems
2. Mission-driven environment: we are creating a global impact and you will participate in that mission. O
3. Flexible PTO
4. WFH set up

Position : EA / Chief of Staff

Working Hours : 10am-6pm Eastern

Salary Range : 1000 - 1,500 USD

ABOUT THE ROLE:

We are seeking a proactive and versatile Executive Assistant/Chief of Staff to support our team. This role will involve overseeing day-to-day operations, troubleshooting issues, and ensuring smooth functioning across various aspects of the business.

SCOPE OF WORK:

• Ensure efficient operation of daily tasks and processes
• Troubleshoot problems and implement effective solutions
• Maintain open communication channels within the team
• Handle administrative tasks as needed
• Assist with special projects and initiatives as assigned
  

MINIMUM REQUIREMENTS:

• Proficiency with Google Suite (Sheets, Docs, Email)
• Tech-savvy with the ability to quickly learn new tools and software
• Familiarity with email marketing tools such as ActiveCampaign (training available)
• Strong communication skills, both written and verbal
• Analytical mindset with logical problem-solving abilities
• Previous experience in a similar role preferred but not required

Job Title: Chief Of Staff

Capacity: Full-time, 40 hours per week

Working Hours: Flexible with at least 2-3 hours EST overlap

Salary Range: Competitive market rate

Company Background

The client is dedicated to empowering Canadian Founders on their growth journey. They specialize in securing non-dilutive grants, ranging from a few thousand to several million dollars, providing vital financial support without compromising ownership. Their mission is to break down financial barriers, offering tailored assistance that allows founders to scale operations, implement strategic initiatives, and drive innovation. With a commitment to transparency, innovation, and impactful results, they serve as a dedicated partner, navigating the grant landscape to help Canadian entrepreneurs thrive.

Role Overview

We are searching for a highly qualified chief of staff to work closely with their executive team. From day one, the chief of staff will have an immediate impact on the company’s productivity, streamlining strategic initiatives, overseeing program management, and communicating objectives between departments. The ideal candidate will have proven experience in a business management role, with a special focus on executive-level advising and interdepartmental collaboration.  

Responsibilities

• Oversee daily operations, ensuring seamless functioning of the executive office.
• Lead client outreach initiatives, maintaining strong relationships with stakeholders.
• Demonstrate exceptional English language proficiency for effective communication.
• Manage calendars efficiently, optimizing the executive's time and commitments.
• Utilize tools such as G Suite, Notion, Airtable, Slack, and basic SaaS software for streamlined operations.
• Drive new business initiatives, contributing to the growth and development of the organization.
• Exhibit excellent time management skills, balancing multiple responsibilities effectively.
• Contribute as a proficient individual contributor, taking on tasks from recruitment to onboarding.
• Perform administrative tasks to maintain organizational efficiency.

• Proven experience in operations and a track record of successful client outreach.
• Exceptional English language skills, both written and verbal.
• Strong communication skills with the ability to liaise effectively with stakeholders.
• Proficiency in time management, ensuring tasks are completed efficiently.
• Demonstrated ability to generate new business opportunities.
• Competent in using G Suite, Notion, Airtable, Slack, and basic SaaS software.
• Familiarity or experience with working with AI tools.
• Must be highly skilled in research, putting together databases and information.
• Experience in managing calendars and optimizing executive schedules.
• Track record of successful management from recruitment to onboarding.
• Highly organized with the ability to handle administrative tasks effectively.

• Fully-remote work
• Competitive market rate
• Flexible work schedule
• Access to training materials valued at $5k
• Amazing opportunities for growth and career advancement

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Job Title: Executive Assistant/Chief of Staff

Work Hours: M-F; 9:00 AM-5:00 PM Central Time/11:00 PM-7:00 AM PH Time

Salary: 1,300-1,800 USD per month

About the Job:

Executive Assistant with self-directed advancement. The successful candidate will handle administrative and project management tasks.

Duties and Responsibilities:

• Maintain/update data in HubSpot.
• Maintain/update database in Airtable.
• Daily project management (calls with providers and clients) and updates in Asana.
• Tracking scorecards and measurables for reporting.
• Managing calendar and scheduling.
• Documenting processes and procedures (AORs and SOPs).
• Create and document SOPs in the Handbook.
• Provide administrative support (professionally and personally).
• Interact with clients and vendors.
• Perform general research, and create reports.
• Implement and execute operations processes.
• CRM (Hubspot) data integrity.
• Contract and order management (more task management than project management).
• Help with company procedures.
• Assist with hiring (job descriptions, interviews, shortlisting, etc.) 

• 2-3 years of relevant experience in the role.

• Excellent English spoken and written.
• Has experience working as an EA (ideally with a larger company with structure, and also with the owner/founder using an EA for the first time).
• Has done this using Google Workspace for email and calendaring with executives.
• Has used project management tools like Asana and HubSpot.
• Has been working in the US time zone.
• University educated; Bachelor's level of education is important, sophisticated, and cosmopolitan.
• Appropriate computing resources, internet, and backups are required.

Ideal/Preferred:

• Tools: Slack, Zoom, Canva, DocuSign, Loom, and Airtable.
• Background in Engineering and Legal (or potentially paralegal).

Personality/Attitude/Culture Preference:

• Needs to have high attention to detail, be self-starting, self-motivated, highly accountable, resourceful, highly independent, self-directing, experienced, and a capacity+drive to learn and advance.

Position: Chief of Staff/Executive Assistant

Salary Range: 1000 - 1800 USD per month

Working Schedule: 9 AM - 5 AM EST(9 PM-5PM PHT)

As an Executive Assistant, you will play a vital role in supporting the day-to-day operations of our company. You will be responsible for managing calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing documents and presentations. Additionally, you will handle confidential information and assist with various administrative tasks.

Responsibilities

• Manage executives' calendars and schedule meetings and appointments
• Coordinate travel arrangements and accommodations
• Prepare and edit correspondence, communications, presentations, and other documents
• Conduct research, compile data, and prepare reports as needed
• Assist in the coordination and execution of special projects and events
• Handle sensitive and confidential information with integrity and professionalism
• Provide general administrative support, including answering phone calls, responding to emails, and organizing files

• Atleast 5 years experience in a stable company
• Proven experience as an Executive Assistant or similar role
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficient in loom, zoom, Quickbooks, Notion
• Ability to maintain confidentiality and exercise discretion
• Detail-oriented and able to effectively prioritize tasks
• Strong problem-solving and decision-making skills

Position: Junior Chief of Staff

Working Hours: Mondays to Fridays; 8:00AM to 5:00PM US Pacific Time (PST)

Salary range: $1,500 to $2,000/month

SPECIFIC DUTIES AND RESPONSIBILITIES

• Executive Support: Provide administrative support to the CEO and other senior executives, including calendar management, email management, and travel arrangements
• Communication: As someone who interacts with team members across all levels, a chief of staff must have exceptional written and verbal communication skills to ensure information and direction are clearly conveyed.
• Project Management: Manage projects from conception to completion, ensuring that all tasks are completed on time
• Leadership: A key aspect of the chief of staff role is demonstrating effective and trustworthy leadership, as they are responsible for planning meetings, determining business requirements and guiding teams towards success.
• Time management: As the stewards of organizational efficiency and guardians of executive leaders’ time, chiefs of staff must exhibit exemplary time management skills. They utilize organization and planning expertise to prioritize tasks, schedule meetings and resolve work conflicts without burdening the executive leader.
• Problem-solving: The chief of staff must be adept at resolving issues that arise, whether they involve workplace conflicts, vendor challenges or customer and partner concerns. Their ability to find and implement solutions helps to bolster the organization’s resilience and adaptability.

• At least 3-5 years of experience as a Junior Chief of Staff or as an Executive Assistant, preferably in the healthcare industry.
• Should have 3-5 years of Project Management experience.
• Good to excellent written and verbal communication skills, as well as the ability to communicate with individuals at all levels of the organization.
• Strong proficiency in Microsoft Office, Google Suite, and project management software.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• A natural ability to identify problems and come up with creative solutions.
• Strong attention to detail
• Ability to thrive in a fast-paced, dynamic startup environment while maintaining a focus on quality and efficiency.