Total 11 Manager administrative clerical job vacancies in D14 Geylang, Eunos

Ei-Biz is a leading consultancy and solutions organization in Singapore, renowned for its expertise in corporate secretary services, accounting and bookkeeping, taxation, payroll management, auditing, migration services, passes and license applications. With a dedicated team of experts who understand local and international business requirements, Ei-Biz ensures compliance with Singapore Companies Acts and other regulatory frameworks while providing high-quality services to its clients. The company's diverse portfolio includes government services, licensing services, media marketing, and office operations, making it essential to fill the Administrative and Digital Marketing Manager position. This role is crucial in overseeing day-to-day administrative tasks, managing digital marketing strategies to enhance the company's online presence, coordinating government and licensing-related services, and optimizing office operations for efficiency and effectiveness. Ei-Biz's commitment to excellence and integrity underscores the importance of hiring a qualified professional to support and drive its business operations forward.

Specific Responsibilities:

1. Manage day-to-day administrative tasks, including office operations, scheduling, and correspondence.

2. Coordinate and assist with MOM passes application and related services.

3. Handle ICA related services efficiently and accurately.

Assist with government food/stall license application processes.

4. Ensure confidentiality and integrity in handling sensitive information.

5. Develop and execute innovative digital marketing strategies to promote Ei-Biz services.

6. Create engaging multimedia content, including videos, infographics, and interactive presentations.

7. Manage social media platforms and engage with audiences to build brand awareness.

8. Utilize SEO techniques, keyword research, and analytics tools to optimize online content.

9. Collaborate with graphic designers and content creators to produce visually appealing marketing materials.

10. Build and maintain strong relationships with clients and stakeholders.

11. Provide excellent customer service and address client inquiries and concerns promptly.

12. Collaborate with internal teams to ensure client satisfaction and project success.

13. Ensure compliance with regulatory requirements related to corporate secretary services.

14. Assist in preparing compliance filings and documentation as needed.

15. Stay updated on industry regulations and best practices.

Technical Skills and Competencies:

1. Proficient in digital marketing tools such as Google Analytics.

Knowledgeable about CMS platforms like WordPress and basic HTML/CSS.

Familiar with CRM software such as Asana.

Understanding of SEO techniques and proficiency in keyword research.

Ability to create engaging multimedia content.

2. Proficient in Singapore's regulatory requirements for corporate services, focusing on MOM, ICA, license application-related services, and other relevant areas.

Capable of working autonomously, demonstrating proactive behavior, taking initiative, and assuming responsibility for critical tasks.

Organized and detail-oriented with a focus on precision and accuracy in task management.

Skilled at multitasking and proficient at meeting deadlines in a dynamic work setting.

3. Strong analytical skills coupled with effective communication and negotiation abilities.

Demonstrates a proactive approach and a sense of urgency in completing tasks.

Collaborative and cooperative as a team member.

Duration of Traineeship/Attachment Offered - 6 months

Mature Mid Career Individuals - $3,800

This Position is open for mid career individuals (Mature, 40 years and above).

Mid Crareer individuals from any qualifications level can apply.

Duties and Responsibilities

1.1. Scanning, filing and keeping all records and invoices.

1.2. Updating of Stocktake List and Inventory List

1.3. Handling petty cash

1.4. Deposit cash takings

1.5. Liaising with suppliers and dealing with issues involving Invoices, Credit Notes and Statement of Accounts

1.6. Managing of licence requirements, agreements and contracts

1.7. Managing onboarding and offboarding of staff, and leave applications

1.8. Assisting the Management with onboarding and offboarding of staff

1.9. Work with the Management to ensure that high-priority emails are attended to in a timely manner and brought to their attention as appropriate

1.10. Assist with tracking down information and/or drafting responses as appropriate

1.11. Liaise with external agencies and authorities as necessary (advertising, PR, recruitment, training, fire services, police, local council, health and safety inspectors, etc).

Requirements

2.1. Strong organizational skills and attention to detail critical

2.2. Ability to communicate clearly and concisely, both verbally and in writing

2.3. Ability to maintain confidentiality of highly sensitive information.

2.4. Ability to work as part of a team and to work independently on multiple tasks and complete successfully with minimal supervision

2.5. Ability to work effectively under pressure and to prioritize work, often juggling multiple assignments within short timeframe.

2.6. Ability to follow through and meet deadlines

2.7. Broad fundamental Administrative knowledge

2.8. Problem-solving skills

2.9. Good Time management skills

2.10. Strong interpersonal skills

2.11. Computer literate (Excellent knowledge of Excel, Word, Outlook and PowerPoint applications)

Kindly send your CV to admin@twoscreatives.com

About us

You need to have full Singapore working rights Please provide email and mobile number for ease of communication.

Qualifications & experience

• Diploma in Accountancy and above with relevant experience
• Meticulous and Independent

Tasks & responsibilities

• Handle full set of accounts, payroll, CPF, HR & Tax matters
• Maintenance of proper accounting records & filling system
• Handle accounting, financial reporting, financial audits
• Ensure timely submission of annual returns
• Submission of GST

Benefits

• 5 days work week
• 14 days annual leave

-Maintains staffs by recruiting, selecting, orienting, and training employees.

-Supervises staffs by communicating job expectations, appraising job results, and disciplining employees.

-Sets policies and procedures for training, coaching, counseling, and career development for staff.

-Initiates and coordinates goals, deadlines, and projects for their department.

-Develops and implements policies and procedures to improve operations and function of the department.

-Leading and/or participating in meetings

-Monitors and procures needed supplies for office, reception, mailroom, and kitchen.

-Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.

-Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

-Planning, implementing and supervising the company’s financial strategy

-Managing the company’s financial accounts, payroll, budget, cash receipts and financial assets

-Handling the company’s transactions and debts and doing cash flow forecasting

-Following proper accounting procedures to reach financial objectives

-Monitoring and analyzing financial accounting data

-Creating financial reports based on data analysis

Responsibilities for Administrative Manager

• Provide standard clerical duties as assigned, including faxing, copying, mailing, and communicating with clients
• Organise meeting schedules for various departments
• Respond to incoming communications, such as phone calls and emails
• Assist in filtering and forwarding communications to proper individuals and departments
• Create written and typed reports, including memos and business letters
• Help organize small to large-scale events and provide ongoing assistance during events
• Assist in handling of human resources activities, including payroll and personnel databases
• Monitoring, coordinating, and scheduling related to suppliers, vehicle workshops, and other third-party provider.
• Tabulating, summarising, and monitoring data related to Vehicle Maintenance Cost.
• Assist the operations manager in creating the employee's work schedules and assigning their daily tasks
• Assist in the recruitment process by coordinating interviews and onboarding processes.
• Maintain employee records and ensure compliance with HR policies.

Job Requirement

• Proficiency in English

• Exemplary planning and time management skills

• Ability to stay calm and on-task in high-stress situations

• Strong knowledge of today’s office technology, and computer software including MS Office

• Ability to multitask and prioritize daily workload

• High level verbal and written communication skills

• Discretion with personal and confidential information

• experience as an Office Administrator is a plus point

• Minimum Degree holders

Job Summary

• 5.5-day work week (Monday to Saturday)
• Working hours: Mon to Fri: 7.30 am to 4.30 pm
• Working hours: Saturday: 7.30 am to 1.00 pm
• Location: 10 Kaki Bukit Road 1, KB Industrial Building #01-25 Singapore 416175

If interested, please forward a copy of your resume.

We regret that only shortlisted candidates will be notified

Manage multiple accounts; develop positive working relationships with all customer touch points

· Drive client retention, renewals, upsells and client satisfaction

· Work closely with Associate Account Managers and Ad Operations on day-to-day operational processes including campaign set-up, receipt of creative or tags, trafficking, optimization, troubleshooting and QA

· Work closely with Analytics and Ad Operations to determine root causes for customer success or failure and drive requirements for product or process enhancement and development as needed

· Partner with internal cross-functional teams to understand customer goals and key performance metrics and exceed those goals throughout the campaign

· Leverage technical tools and quantitative data to manage campaigns to success, high customer satisfaction and renewal

· Prepare campaign insights reporting, including analysis and research

· Manage weekly campaign status documents for review

· Work closely with Finance on billing set up and invoicing

· Manage customer activity with CRM tools for maximum efficiency and visibility, with carefully executed follow-up to closure on open issues

· Adhere to established processes and workflows, as it relates to campaign set-up and pixel placement strategy, creative execution (including dynamic creative), ad trafficking, campaign management and any troubleshooting necessary with pixels, creative assets and campaign reporting

· Provide input on new processes and workflows as needed

· Focus on ensuring we maintain superior customer service levels, operational excellence and strategic insight

· Maintains administrative staff by recruiting, selecting, orienting, and training employees.

· Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.

· Sets policies and procedures for training, coaching, counselling, and career development for staff.

· Initiates and coordinates goals, deadlines, and projects for their department.

· Develops and implements policies and procedures to improve operations and function of the department.

· Monitors and procures needed supplies for office, reception, mailroom, and kitchen.

· Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.

· Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

Manage multiple accounts; develop positive working relationships with all customer touch points

· Drive client retention, renewals, upsells and client satisfaction

· Work closely with Associate Account Managers and Ad Operations on day-to-day operational processes including campaign set-up, receipt of creative or tags, trafficking, optimization, troubleshooting and QA

· Work closely with Analytics and Ad Operations to determine root causes for customer success or failure and drive requirements for product or process enhancement and development as needed

· Partner with internal cross-functional teams to understand customer goals and key performance metrics and exceed those goals throughout the campaign

· Leverage technical tools and quantitative data to manage campaigns to success, high customer satisfaction and renewal

· Prepare campaign insights reporting, including analysis and research

· Manage weekly campaign status documents for review

· Work closely with Finance on billing set up and invoicing

· Manage customer activity with CRM tools for maximum efficiency and visibility, with carefully executed follow-up to closure on open issues

· Adhere to established processes and workflows, as it relates to campaign set-up and pixel placement strategy, creative execution (including dynamic creative), ad trafficking, campaign management and any troubleshooting necessary with pixels, creative assets and campaign reporting

· Provide input on new processes and workflows as needed

· Focus on ensuring we maintain superior customer service levels, operational excellence and strategic insight

· Maintains administrative staff by recruiting, selecting, orienting, and training employees.

· Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.

· Sets policies and procedures for training, coaching, counselling, and career development for staff.

· Initiates and coordinates goals, deadlines, and projects for their department.

· Develops and implements policies and procedures to improve operations and function of the department.

· Monitors and procures needed supplies for office, reception, mailroom, and kitchen.

· Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.

· Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

• Maintain and update financial records, including accounts payable and accounts receivable.
• Process invoices, receipts, and other financial documents.
• Reconcile bank statements and assist in financial reporting.
• Assist in the preparation of financial reports and budget planning.
• Respond to inquiries from clients, vendors, and team members regarding financial matters.
• Maintain accurate and organized records of financial transactions.
• Support the accounts team with other administrative tasks as needed.
• Handle monthly payroll, Levy and CPF transactions.
• Manage in recruitment and work pass applications

Requirements :

• Proven experience in an administrative role, with a focus on accounts and financial tasks.
• Strong knowledge of accounting principles and financial processes.
• Proficiency in financial software and tools.
• Excellent organizational and time management skills.
• Attention to detail and accuracy in all tasks.
• Strong communication skills and the ability to work in a team.
• Master's degree in Finance, Accounting, Administration or a related field (preferred).

Role Summary:

The Executive Assistant cum HR & Administrative Manager for The Winstedt School plays a crucial role in supporting the Chief Executive Officer (CEO) and overseeing all aspects of human resources and administrative functions within the organization. This position requires a dynamic and organized individual who can multitask, prioritize responsibilities, and maintain a high level of professionalism and confidentiality.

Key Responsibilities include:

Executive Support:

• Provide comprehensive executive support to the CEO, including managing their calendar, scheduling meetings, and handling correspondence.
• Prepare and distribute agendas, reports, and presentations for meetings.
• Assist in research and data collection for strategic decision-making.
• Maintain confidentiality and handle sensitive information with discretion.
• Act as a liaison between the CEO, staff, parents, and other stakeholders.
• Draft and edit written communications, including emails, memos, and reports.
• Handle incoming phone calls and email inquiries as needed.

HR Operations Management

• Oversee end-to-end HR management including Recruitment and Onboarding of new hires, Employee Records Management, Compensation & Benefits, HR policies and procedures, HR compliance, Performance Management, Employee Engagement, Training and Development.
• Assist in the administration of employee benefits programs, such as health insurance and retirement plans. Provide information and support to staff regarding benefits inquiries.
• Ensure that HR practices and policies comply with relevant laws and regulations. Help in the development and implementation of school-specific

HR policies and procedures.

• Foster positive staff relations by addressing employee inquiries and concerns. Assist in handling basic employee relations issues and grievances.
• Support training and development initiatives for staff as needed.
• Foster a positive, supportive and cohesive work environment for our staff.

Administrative Management:

• Oversee the day-to-day administrative operations of the school.
• Manage and supervise a small team of administrative staff, ensuring smooth workflow and adherence to policies.
• Develop and implement efficient administrative processes and procedures.
• Coordinate with various departments to ensure effective communication and cooperation.
• Manage office supplies and equipment procurement.

Event Planning:

• Plan and coordinate school events, meetings, and special projects.
• Arrange logistics, including venue booking, catering, and guest coordination.
• Ensure all events run smoothly and meet their objectives.

Requirements:

• Bachelor's degree in business administration, HR management, or have equivalent experience.
• Over 15 years of proven experience as an executive assistant and HR cum Admin manager.
• A people leader who is hands on and leads by example and with kindness.
• Highly collaborative and able to work well in a multicultural environment.
• Strong organizational and time-management skills. Positive and resourceful with good ability to manage conflicting priorities and multiple stakeholders effectively.
• Independent and self-motivated while also a team player with excellent interpersonal skills and highly people-oriented.
• Good written and spoken communication skills in English is essential.
• Proficiency in office software (e.g., Microsoft Office Suite) is required.
• Ability to handle confidential information with discretion.

Interested candidates are requested to email their detailed and current CV to hr@winstedt.edu.sg. All applications will be treated with confidence. We regret that only shortlisted applicants will be contacted.

Winstedt offers a salary that commensurate with experience and competitive benefits for all positions.

As an Equal Opportunity Employer, the School is committed to diversity and inclusion, offering a respectful work environment free from discrimination and harassment. We employ and promote individuals based on their merits, regardless of the person’s race, color, religion, sex (including pregnancy, transgender status, gender identity or expression, and sexual orientation), national origin, age, disability, or citizen status.

Role introduction:

In an evolving business landscape, the role of an Administrative Manager is paramount to ensuring streamlined operations. As a key supporting contributor to our executive team, you will be entrusted with a myriad of critical tasks to ensure the organisation’s success. Join us to be an integral part of this journey.

Objective:

Support the company's operations by ensuring executives navigate the complexities of the business world seamlessly.

Key Responsibilities:

• Schedule Management: Efficiently handle executives' day-to-day activities, from coordinating meetings and appointments to planning travel itineraries and overseeing expense reports.
• Communication Lead: Serve as the primary point of contact for the executives. Ensure clear, concise, and effective communication with clients, procurement suppliers, and internal teams.
• Technical Proficiency: Utilize a broad spectrum of software tools for varied tasks, including but not limited to, document creation, data management, and presentations. Oversee and manage digital communications, ensuring timely responses and optimal organization.
• Adaptability: Rapidly respond to shifting priorities and schedules, and proactively anticipate executive needs. Suggest and implement strategies to enhance efficiency and productivity.

Desired Skills & Qualities:

• This role requires the candidate to exercise discretion and confidentiality across all functions.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in various software applications. Training will be provided.
• Ability to adapt and respond quickly in a dynamic business environment.

Job Description & Requirements

Job Highlights

• Great work-life balance
• Positive company culture
• Year end profit sharing

About i.Poise Design

i.Poise Interior Design is an award-winning interior design studio specialising in luxury interiors throughout Singapore for both private clients and developers.

About the Department

Since 2009, i.Poise Design has been providing personalised design and renovation services to its clients. The Administration team strives to uphold the foundations of the company by providing clerical support to its management and designers for day-to-day operations to run smoothly.

Job Responsibilities

As a Administrative Executive in the Administration team, you will be groomed and eventually expected to be responsible for all aspects of the assigned project's quotations. These include the liaison of contractors/vendors and business partner's prices, drafting of quotations and issuance of invoices to clients.

Job Description:

• Maintaining/creating admin documents using Microsoft Excel
• Filing and maintaining office documents
• Handling mails and emails
• Liaising with contractor/vendors and business partners on their pricings
• Liaise with Interior Designers and Project Managers for quotation and other administrative matters
• Receiving phone calls, take messages, and routing correspondence
• Any other administrative matters

Job Requirements:

• Must have at least 2 years in the interior design industry
• Lead a team of Administrative Executives
• Singaporeans only
• Able to communicate in English and Mandarin is a must (To liaise with Mandarin speaking associates)
• Able to resolve issues independently
• Candidate must possess at least a NiTEC/Polytechnic Diploma in any field. (Education background in Interior Design or related fields is a plus point)
• Good in calculation (For quotations)
• Proficient in Microsoft Excel, other Microsoft Office programs and in PDF
• Preferably Junior Executive specialized in Quantity Surveying

Benefits:

• Company corporate insurance
• Flexible working hours
• Fun and vibrant working environment and atmosphere
• Free healthcare & annual dental claims
• Good work-life balance, your weekends generally won't be touched
• Office located in Kallang (East/Central)
• Profit sharing
• Transport claims

Be a part of the i.Poise Family

i.Poise Design is an equal opportunity employer. We do not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at i.Poise are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.

Apply now and make a difference.