Total 76 admin assistant job vacancies in Business Management / Project / Planning category in D14 Geylang, Eunos

Job Description & Requirements

•HAVE experience in ACMV Project Administrative

•Day-to-day admin function of the department

•Answering phone calls related to project enquiries

•Coordination and communication between HOD and project team

•Provide administrative support for project managers, engineers and to various inter departments.

•Preparation of quotations, OMM, Testing and commission report required by project team

•Follow up on invitation for minor work tender and Request for quotation (RFQ)

•Maintain documents archiving system for hardcopies and filing into server

•Assist to monitor project costing and budget

•Manage schedule meetings for project team

•Other add-hoc duties and responsibilities when required

Key duties & responsibilities

The Project Admin primarily offers support to ensure workplace efficiency. Assist the respective managers through a variety of tasks related to organization, communication, and daily routines. Familiar with a variety of the industry’s concepts, practices, and procedures.

Ability to effectively communicate via phone, email, and collaboration platforms, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

· Providing support for the General Manager/Director in daily administrative tasks.

· Respond and resolves administrative requests and inquiries (including but not limited to ordering stock, office or warehouse supplies and equipment, pantry items).

· Provide proactive and effective general administrative assistance across a range of tasks with the Human Resources Manager.

· Do quotations and send to clients in a timely manner.

· Responding to client’s enquiries in a timely manner.

· Involved in Ad-Hoc Projects.

· Involved in inventory management of company stock at company locations.

· Any other administrative duties as assigned by the Company.

Requirements:

• Minimum GCE ‘N’ or ‘O’ levels / Nitec. At least 1 year of experience in administrative role.
• Proficient computer skills, including Microsoft Office (Word, PowerPoint, Outlook, and Excel).
• Ability to multitask and work with tight deadlines.
• Good communication skills with people of all levels.
• Ability to work effectively both independently and as part of a team.
• 5.5 working day

Responsibilities:

- Prepare and issue invoices and quotations
- Organize and electronically file sales and purchase invoices
- Manage and maintain project documents
- Coordinate order placement with suppliers
- Track and manage workers' schedules and leave records
- Compile pre-show and post-show reports for each project
- Administer claim sheets
- Maintain and update company website
- Assist with other tasks as assigned by managers

Working Hours: 8:30 am - 5:30 pm (Monday to Friday)

Requirements:

- Proficiency in Chinese language as you need to liaise with the project managers who are Mandarin speakers.
- Minimum of 1 year of experience in administrative or related roles
- Strong skills in MS Excel, PowerPoint, and Word
- Highly organized, detail-oriented, and analytical
- Ability to work independently and thrive under pressure
- Passion for learning and a fast learner

Benefits:

- Opportunities for career advancement
- Access to skill-enhancing courses
- Medical benefits
- 13th month bonus (Performance-based)

Job scope

a. Manage A & A works on site

b. Prepare weekly progress reports, meeting minutes and other project documentation

c. Prepare Project HSE plan and adherence on site

d. Liaise with clients / consultants and our project leaders

e. Understand additions and omissions and design change notice procedures and documentation

f. Update Schedules and timelines

g. Oversee overall project documentation

h. Execute risk identification and management

i. Ensure project sign offs

j. Perform any ad-hoc job / projects as and when assigned by Manager / Director

Responsibilities:

· Coordinate and Supervise project work on various site

· Manage project schedule efficiently

· Review M & E Drawings

· Follow up on drawing discrepancies

· Implement project planning, design, material requisition, cost control and documentation

· Ensure smooth progress of works on site and timely completion

· Liaise closely with clients, consultants, and suppliers on all project related matter

Requirements:

· ITE/Poly/Diploma/Degree in Electrical in any engineering field

· Prior experience in interior fit out works would be an added advantage

· Office proficient in (AutoCAD/Microsoft Office/Microsoft Project)

· Fluent in English, both written & spoken

· Independent, resourceful, pro-active and team player

· Possess good organization, planning and project management skills

· Ability to work under tight deadlines

Job Summary:

As a Business Development Executive for a retail and wedding business, your primary responsibility will be to identify and pursue new business opportunities, establish strategic partnerships, and drive revenue growth. You will play a crucial role in expanding the company's client base, increasing brand visibility, and maximizing profitability. Your focus will be on the fashion, lifestyle and wedding industry, including bridal wear, evening attire, accessories, home decorations and related services.

Key Responsibilities:

1. Business Development:

- Identify and evaluate new business opportunities within the retail and wedding industry.

- Conduct market research to identify potential clients and target markets.

- Develop and implement strategies to penetrate new markets and expand the customer base.

- Build and maintain relationships with key industry stakeholders, including vendors, suppliers, and event planners.

- Actively network and attend industry events to generate leads and promote the business.

2. Sales and Revenue Generation:

- Develop and execute sales strategies to achieve revenue targets.

- Manage the sales process from lead generation to closing deals.

- Build relationships with prospective clients and provide excellent customer service.

- Negotiate contracts and pricing agreements with clients to maximize profitability.

- Collaborate with the marketing team to develop promotional campaigns and materials.

3. Relationship Management:

- Build strong relationships with existing clients to ensure customer satisfaction and loyalty.

- Identify upselling and cross-selling opportunities within the client base.

- Act as a point of contact for client inquiries, concerns, and feedback.

- Collaborate with internal teams (design, production, and logistics) to meet client requirements and deadlines.

4. Market Analysis and Competitive Intelligence:

- Monitor industry trends, competitor activities, and market dynamics.

- Analyze market data and customer insights to identify growth opportunities.

- Stay updated on the latest fashion and wedding industry trends, styles, and consumer preferences.

- Provide regular reports and recommendations to management based on market analysis.

5. Business Strategy and Planning:

- Contribute to the development of the business's overall strategic plan.

- Provide input on pricing strategies, product offerings, and market positioning.

- Identify areas for improvement and propose innovative ideas to drive growth.

- Monitor and evaluate the effectiveness of business development strategies and adjust as needed.

Qualifications and Skills:

- Diploma in business, marketing, or a related field (a degree is a plus).

- Proven work experience in business development, sales, or a related role within the fashion or wedding industry.

- Strong understanding of the fashion and wedding market, including customer preferences and industry trends.

- Excellent communication and interpersonal skills to build and maintain relationships with clients and stakeholders.

- Demonstrated ability to negotiate and close sales deals.

- Strategic thinking and problem-solving skills to identify growth opportunities and overcome challenges.

- Results-oriented mindset with a track record of meeting or exceeding targets.

- Ability to work independently and as part of a team in a fast-paced environment.

- Proficient in using CRM software, Microsoft Office, and other sales and marketing tools.

Job Description:

• Perform general administrative duties
• Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)
• Breaking projects into doable tasks and setting timeframes
• Creating and updating workflows
• Process quotations and issue purchase orders
• Liaise with customer and vendors on quotations and deliveries

Requirements:

• Work experience as a Project Administrator, Project Coordinator or similar role
• Hands-on experience with flowcharts, project documentation and schedules
• Solid organization and time-management skills
• Team spirit

Job Responsibilities:

• To plan and design work schedules for workers.
• To assist the Project Manager in managing ACMV construction projects, planning, and designing work schedules for workers.
• To handle ACMV and M&E design works, ensuring clients' requirements are met.
• To attend project meetings and coordinate with clients, consultants, main contractors, and subcontractors.
• Preparation of Progress Claims, Materials Submissions, Risk Assessments, Progress Reports, Shop Drawings, and As-Built Drawings for projects.
• To forecast and anticipate potential issues for projects and eliminate risks.
• Site supervision and liaison with supervisors and workers to ensure smooth workflow.
• To coordinate with suppliers regarding procurement and delivery of materials and equipment.
• Assisting in the settlement of project final accounts, including variation orders.

Requirements:

• Candidate must possess at least Higher secondary/Pre-U/A level/College
• At least 3 years of working experience in ACMV or M&E field will be an advantage
• Preferably Manager specialized in Engineering - Electrical or equivalent.
• Energetic, self motivated, good problem solving skills.
• Willing to learn, positive attitude.

Your job scope is as follows:

a. Manage A & A works on site

b. Prepare weekly progress reports, meeting minutes and other project documentation

c. Prepare Project HSE plan and adherence on site

d. Liaise with clients / consultants and our project leaders

e. Understand additions and omissions and design change notice procedures and documentation

f. Update Schedules and timelines

g. Oversee overall project documentation

h. Execute risk identification and management

i. Ensure project sign offs

j. Perform any ad-hoc job / projects as and when assigned by Manager / Director

Job Responsibilities

· Installing gantry, access control, intercom and CCTV Systems

· Maintenance, troubleshooting and repairing of ELV system.

· Conduct system configuration, testing, commission and training.

· Provide technical support and after sales services.

· Establish good relationship with clients

· Manage schedule and resources of all jobs and projects.

Job Requirements

· Preferably with experience in electronics repair, access control, CCTV, Intercom

· Able to run network and power cabling

· Able to configure network switches an added advantage

· Able to operate AutoCAD an added advantage

· Minimum NITEC in any engineering field.

· Willing to work on shift.

· Candidates need to work independently with no supervision.

Working Hours: Monday to Friday, Saturday half day.

Responsibilities:

· Coordinate and Supervise project work on various site

· Manage project schedule efficiently

· Review M & E Drawings

· Follow up on drawing discrepancies

· Implement project planning, design, material requisition, cost control and documentation

· Ensure smooth progress of works on site and timely completion

· Liaise closely with clients, consultants, and suppliers on all project related matter

Requirements:

· ITE/Poly/Diploma/Degree in Electrical in any engineering field

· Prior experience in interior fit out works would be an added advantage

· Office proficient in (AutoCAD/Microsoft Office/Microsoft Project)

· Fluent in English, both written & spoken

· Independent, resourceful, pro-active and team player

· Possess good organization, planning and project management skills

· Ability to work under tight deadlines

Manage the entire project cycle from inception to completion

Strong Interaction and coordination with Client and Consultant on programs, drawings, contractual matters and feedbacks.

Carry out daily site walk throughs to ensure compliance across the worksite; compliance with contract specification and quality of work

Manage Subcontractors and Suppliers

Coordinate and attend project management meeting with project team regularly

Produce project meeting minutes and documentation

Monitor project progress, budget and quality and update Project Manager or the next higher level and take instruction accordingly

Monthly progress report, progress claim and cash flow submissions

Monitor samples, materials, shop drawings, RFI, AD, AI and RVO submissions and approvals

Responsible in handling over and taking over process with client and consultants.

Follow up on defective works during Defect Liability Period (DLP)

Provide post project follow up service to Consultant and clients

Other duties assigned by Project Manager or the next higher level

Requirements:

-Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Interior Design or equivalent.

-Preferable with 1 Year(s) of working experience in the related field is required for this position.

-Entry level candidates are welcome to apply.

-Preferably Junior Executive specialized in Interior Design.

-5.5 days work week.

-Good interpersonal and communication skills.

Responsibilities:

(a) Manage all phases and aspects of the project to ensure completion on time.

(b) Provide support to site staffs.

(c) Prepare documentation in related to project.

(d) Prepare and attend progress meetings

(e) Coordinate and liaise with all parties in the project team, including authorities, consultants, sub-contractors, suppliers, etc.

(f) Lead the site team on project execution, safety matters, and project budgets control, etc.

(g) Any other ad-hoc duties as required.

Please indicate the below information in your resume:

-Current & Expected salary

-Reason(s) for leaving

-Availability to commence work

-Relevant job experience

Advantages:

-Transport allowance

-Handphone allowance

-Personal growth

* We regret to inform that only shortlisted applicants will be notified *

Job Description & Requirements

•HAVE experience in ACMV Project Administrative

•Day-to-day admin function of the department

•Answering phone calls related to project enquiries

•Coordination and communication between HOD and project team

•Provide administrative support for project managers, engineers and to various inter departments.

•Preparation of quotations, OMM, Testing and commission report required by project team

•Follow up on invitation for minor work tender and Request for quotation (RFQ)

•Maintain documents archiving system for hardcopies and filing into server

•Assist to monitor project costing and budget

•Manage schedule meetings for project team

•Other add-hoc duties and responsibilities when required

Roles & Responsibilities

· In charge of all necessary submission to relevant authorities such as Building Management and Statutory Depts

· Liaise with client's representatives with regards to all site matters and attend site meetings

· Coordinate with suppliers / sub-contractors for the delivery of products and installation works as well as for defects list and maintenance report. Monitor daily site activities including co-ordination with contractors, sub-contractors, suppliers etc, as well as conduct site survey and measurement works

· Ensure that sub-contractors carry out their works in safe manner and according to the schedule and design

· To monitor daily progress at project site including inspection of quality of material and executing corrective action where necessary

· To prepare and maintain related site reports and progress photos,

· Good understanding of reading the blueprints and review of construction drawings

· Develop a detailed project plan to monitor and track progress, ensure projects meet stipulated quality requirements by closely monitoring and supervising works of sub-contractors

· Ensure that all projects are delivered on-time, within scope and within budget, manage changes to the project scope, project schedule, and project costs

· Be aware of materials usage at site and wastage control

· Prepare weekly site reports on the project

· Maintain comprehensive project documentation

· Prepare and submit Request for Information (RFI) to consultants for clarification

· Develop Site Safety Plan for the project to ensure safe work environment for all employees, contractors, visitors and community

· Assist in the coaching, mentoring and implementation of the HS&E programs in the field. Regularly review and be familiar with all applicable legislation and applicable standards, to ensure compliance.

· Regularly conduct safety audit to the project, to ensure the safety compliances, alignment with project scope and conditions

Qualifications & Requirements

· Work experience of at least 5 years specializing in construction works of Interior Design or Interior Architecture environment (Interior Fit-out Industry). Commercial office ID Fit-Out space is an added advantage, but non-mandatory

· Knowledge in M&E is a must

· Preferably possess Diploma / Higher NITEC qualifications

· Strong knowledge of Microsoft Office Applications, particularly MS Project, MS Word, MS Excel and MS PowerPoint

· Local Singaporean Citizen/ Any other nationalities with valid PR holder

· Self-starter, driven and able to work in fast-changing or ambiguous environments