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JOB LOCATION
15151 E Alameda Pkwy Aurora, Colorado 80012-1555City of Aurora, Colorado
It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
Why Work for Aurora?
PRIMARY DUTIES & RESPONSIBILITIES
Hiring salary for this position is $24.69 - $30.86 hourly.
The deadline to submit applications is Friday, March 10, 2024. Please note, The City of Aurora will conduct ongoing screenings of applications on a first come, first-serve basis; as soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice.
This is classified as VHBE (Variable Hour Benefit Eligible), where the selected candidate will work an average of 32 to 40 hours per week. The selected candidate will be eligible to elect Medical Benefits as well as accrue paid time off and receive 11 paid holidays.
This position will provide general administrative support and coordination of multiple Human Resource functions such as learning and development, benefits, compensation, recruiting as well as support with employee events and additional special projects. Work will be guided by either a supervisor or lead role.
Administer the Tuition Assistance Program, including tracking, updating communication materials, keeping accurate records, providing correspondence to applicants and verifying eligible payments
Administer the Continuing Education Program, including updating all records and program materials, maintaining positive relationships with school contacts, organizing Career Fairs and advertising
Responsible for processing Years of Service Awards and recognition gifts. Plans and coordinates the annual Years of Service Recognition Banquet
Coordinates, schedules and assists in employee orientation and onboarding processes
Plans, coordinates and implements employee events, to include HR specific events and city-wide employee events
Provides backup coverage for the front desk: greets and assists customers; directs questions and phone calls to appropriate divisions; advise on processes and policies
Maintains and updates the HR intranet SharePoint page
Supports HR staff with special projects, researches information and makes recommendations in alignment with established city policy and procedures
Provides information and assistance to internal and external customers
Assists in keeping division process and procedure and training manuals up to date
Types and proofreads a variety of correspondence, reports and documents
Performs additional duties as assigned
MINIMUM QUALIFICATIONS & WORKING CONDITIONS
An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.
Education:
High school diploma or equivalent (GED) required
Experience:
One year experience in administrative support role
Prior experience handling office responsibilities, experience in customer service, or related field
Knowledge:
Knowledge of general Human Resources principles and policies
General office equipment, including personal computers with related software applications
MS Office Suite
Skills:
Strong interpersonal, problem solving, analytical and managerial skills
Skill in the use of computers including spreadsheet design, database programming and word processing software applications
Excellent organizational and time management skills
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
Excellent written and verbal communication skills
Organized and detailed oriented
Abilities to:
Establish and maintain effective working relationships with employees, citizens and elected officials
Communicate effectively both verbally and in writing
Handle sensitive situations with tact and diplomacy
Ability to maintain confidentiality
Ability to communicate effectively with staff and the public by phone and in person
Essential Personnel:
When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.
Physical Demands:
Light physical work lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds
Frequent lifting or carrying of objects weighing up to 10 pounds
Frequent hand/eye coordination to operate computer keyboard and office equipment
Clear vision to read and interpret reports, computer data and other written material
Frequent speech communication and hearing to maintain communication with employees and citizens
Work Environment:
Works primarily in clean, comfortable environment
Equipment Used:
Frequently uses standard office equipment including computer, calculator, multi-line telephones, copy/fax machines and postal equipment.
This position may require the incumbent to use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment
For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application.
The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.
Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.
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