Total 2 Director/C-Level Production Administrator job vacancies in San Antonio, Texas

Major Duties:

• Responsible for the daily operation of the HIM department which consists of all functions of health record activities related to coding, health record documentation analysis, transcription/speech recognition, release of information, file room/scanning programs, and health information exchange.
• Is a full assistant to the Chief of Health Information Management (CHIM).
• Provides expertise, guidance and direction and has responsibilities relative to providing supervision, administrative support, coordination, and technical assistance in the planning, development and maintenance of an effective, comprehensive, and integrated HIM Program at this Medical Center.
• Assists the CHIM in the planning, directing, policy making, organizing and controlling the activities of this department and serves as acting CHIM in the absence of the CHIM.
• Shares responsibility with the CHIM for collecting and processing data for various reports, surveys, and research projects; for preparing reports and recommendations for review and consideration by the Chief, Planning, Performance, & Development Service and upper management concerning the immediate needs as well as the long range goals of the department; for recommending equipment and staffing needs; and for preparing and keeping current procedures and operation manuals.
• Responsible for assisting physicians and other health professionals in obtaining health record information to be used in research projects.
• Advises on what material is available, how it may be obtained and the uses that can be made of the information while protecting the confidentiality of the record.
• Aids in a variety of projects and is responsible for screening, abstracting and tallying data from records and computer-generated reports.
• May serve as a consultant to provide guidance and advise researchers on methods for gathering data.
• Assists in selected miscellaneous retrospective health record review/data abstraction projects to support medical center Quality Management data collection activities.
• Provides effective audits and monitors for all areas of responsibility, assuring that accurate and timely data is processed by all employees.
• Reviews work accomplished and assesses quality, quantity, accuracy and timeliness of work produced by each employee. Ascertains problems encountered and takes corrective action.
• Develops performance standards and conducts performance evaluations.
• Develops and conducts competency assessments.
• Responsible for carrying out established personnel functions and practices.
• Keeps employees informed about important aspects of personnel management programs.
• Formulates and initiates performance standards.
• Interviews prospective employees, recommends selection, and carries out training and development of assignments, awards or disciplinary action.
• Approves leave and establishes work schedules.
• Implements provisions of EEO programs to ensure fair and equal treatment for all employees.
• Coordinates monthly staff meetings and prepares timely/accurate minutes.
• Is a subject matter expert on 0675 and 0669 qualification standards and how to appropriately apply them.
• Provides administrative support to other HIM Supervisors/Leads by aiding in the selection, training and evaluation of section employees.
• Provides technical guidance to the unit supervisors and lead clerks while providing support to each unit in the absence of the section supervisor.
• Provides expertise in the area of subpoenas, court orders, advance directives, and general release of information, as well as other medico-legal issues.
• Prepares training materials and participates in orientation and instructional activities as required.
• Advises management and hospital staff members on policies, procedures, and adequacy of record content, and on training and teaching of clerical personnel in health record functions.
• Participates in various health record review activities.
• Responsible to the CHIM who gives general guidance.
• Exercises independent judgment in carrying out duties and responsibilities.
• Works with the CHIM to plan, design and direct the HIM program.
• Operates within context of overall agency policy and agency goals.
• Supervision is performed in relation to outcome and accomplishment to policy requirements.

Work Schedule: Monday - Friday, 8:00 AM - 4:30 PM
Telework: Available
Functional Statement #: 000000
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $83,897 Per Year (GS 12)

Responsible for the administrative management of health records, which includes planning, managing, advising, and directing the health information program in accordance with applicable Federal laws, facility by-laws, VHA policy, The Joint Commission standards, the Commission on Accreditation of Rehabilitation Facilities (CARF), and other regulatory and accrediting agencies.

Responsible for all facets of health records management for the facility ensuring maintenance of complete, accurate, timely, clinically-pertinent, and readily-accessible patient health records, which contain sufficient recorded information to serve as a basis to plan patient care, support diagnoses, warrant treatment, measure outcomes, support education, research, and facilitate performance improvement processes and legal requirements. Develops policies, processes, and procedures that address all VA, Federal, regulatory, and accrediting requirements for HIM.

Must provide detailed technical expertise in health records science and other very technical aspects of health information. Maintains all health information input into the local VistA database and assures timely transmission of that data into all VA centralized databases - most frequently those maintained at the Austin Data Processing Center. Must assure that all health information that is coded and abstracted meets the requirements of the VA and/or The Joint Commission and is consistent with professional health records standards.

The incumbent is a key advisor to the Chief of Staff, Executive Management, and clinicians and is responsible for providing technical guidance on health information issues such as documentation requirements, liability issues, advance directives, informed consent, patient privacy and confidentiality, etc. Recommends improvements in documentation used to provide patient care, to optimize VERA workload, third party reimbursement and to manage resources. Completes internal quality assurance reviews to ensure employee performance and that work meets quality and quantity standards

Responsible for assuring that all patients have a complete, accurate, and timely record of their medical care at the facility. Also must assure that such information is appropriately stored and readily available for the provision of medical services to the patients.

Responsible for maintenance and evaluation of health records, and assuring legal requirements for care are met. Performs these duties as the facility expert but does not involve substantial line responsibility for establishing and implementing overall clinical policies.

Plays a central role in developing and coordinating internal review systems to assure that both clinical and administrative activities are in compliance with agency and accrediting and regulatory requirements.

Work Schedule: Monday - Friday / 0800 - 1630
Telework: Available
Virtual: This is not a virtual position.
Functional Statement #: Medical Records Administrator (CHIM)
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $99,764 Per Year (GS 13)