Junior PMO financial analyst for Data Analytics platform, you are engaged in accounts payable and contract management across platform complying with bank’s standard policies and process.
You will support the head of PMO working with various internal stakeholders within Data Analytics, as well as other key stakeholders outside of Data platform (ie. Procurement, Finance etc).
You will be responsible for accounts payable activities on timely basis validating and checking against supporting documentations and monitoring and tracking of contract renewals, working with contract owners and procurement team by ensuring all are renewed promptly and complying with procurement standard and governance.
Roles & Responsibilities:
- Handle tracking of existing contracts to ensure all are renewed before expiry and complying with Client finance and procurement standards
- Handle end to end contract lodgment process- lodge request in CLMS, follow up on signatory of contracts, and initiate PR (procurement request) and PO (purchase order)
- Monitor lodgment status to check where each contacts are at, and follow up with necessary stakeholders to expedite process
- Review and validate all the invoices submitted by vendors against supporting documentations such as timesheet, SOW, DOA etc.
- Maintain and update central contract repository on timely basis
- Initial review of SOW or quote to ensure all required information is stated including payment terms, valid start and end date, rates shown as expected etc.
- Obtain and follow up on valid DOA or approvals on necessary basis
- Approve validated invoices on timely basis before payment cut off on monthly basis
- Validate withholding tax form for overseas vendors ensure all required fields are correctly submitted
