Job Summary :
The General Administrator is responsible for supporting various departments within an organization by performing a range of administrative tasks. This role requires strong organizational skills, effective communication abilities, and the capacity to manage multiple tasks efficiently.
Key Responsibilities :
- Administrative Support: Provide comprehensive administrative support to the team, including managing calendars, scheduling meetings, and organizing events.
- Document Management: Prepare, organize, and store various company documents, ensuring all paperwork is up-to-date and readily accessible.
- Communication: Handle incoming calls, respond to emails, and liaise with clients and vendors to ensure all queries are addressed promptly and professionally.
- Data Entry and Record Keeping: Perform data entry tasks and maintain accurate records of company operations, financials, and other critical data.
Office Management: Ensure office supplies are maintained, including checking inventory and ordering new supplies as needed.
- Reporting: Assist with the preparation of regular reports on expenses, office budgets, and other expenditures.
- Human Resources Support: Assist the HR department with the recruitment process, employee onboarding, and maintaining employee records.
Skills and Qualifications :
- Organizational skills: Excellent ability to organize tasks, documents, and schedules effectively.
- Communication skills: Strong written and verbal communication skills to interact with various stakeholders.
- Problem-solving skills: Ability to address issues promptly and find effective solutions.
- Attention to detail: High level of accuracy in all tasks, from data entry to managing schedules.
- Technical proficiency: Comfortable with office software, including MS Office Suite (Word, Excel, Outlook) and any specific database management or scheduling tools used by the company.
Educational Requirements :
A high school diploma is required; however, a bachelor’s degree in Business Administration, Communications, or a related field can be advantageous.
Experience :
Previous experience in an administrative role is preferred. Experience in the specific industry of the company may also be beneficial.
