Total 2 Front Desk Officer job vacancies in Finance / Banking / Insurance category in The United States of America

Bedfordshire Hospitals NHS Foundation Trust requires a highly motivated, reliable and flexible Estates Officer (Mechanical) to work as a key member of the Estates Management Team. You will play a proactive role within the team, delivering key objectives to meet both departmental and Trust requirements.

The post holder will advise and assist the Estates Manager (Operational) on all technical matters relating to building maintenance management within their field of expertise and control. They will also provide supervisory leadership to the Maintenance Team and liaise with key Trust departments to ensure maintenance and repair works are delivered smoothly and with little or no effect on patient care services.

The post holder will have extensive knowledge of infrastructure services and suitable experience of working within a challenging environment and will have a full understanding of current legislation, and be responsible for ensuring compliance with Trust Policies, procedures.

The post holder will also have HNC/HND qualification in Mechanical Engineering or Building Services Engineering, will have a biased towards mechanical services or hold a higher level qualification, and have sufficient time served experience to enable them to undertake the duties of the post.
• Assist the Estates Manager for a part of the engineering services plant and equipment within the unit
• Ensure an effective maintenance and breakdown service for that part of the engineering services plant and equipment
• Management of all delegated service contracts
• Senior/Overall supervision of all team leaders, technicians and mechanical craftsperson's
• Operate policies and procedures in respect of Permit-to-Work systems, Hazard Notices, RAMS, Health & safety and other statutory responsibilities
• Act as Authorised Person for Mechanical disciplines such as Water Safety, MGPS, HVAC, etc.
• Prepare and implement minor schemes of maintenance renewal and replacement and for works of a minor improvement nature as and when required
• Participate in out of hours emergency on-call service
• Analyse potential savings on energy and liaise with the Sustainability Manager
• Attend training courses as agreed
• Carry out site surveys and inspections and prepare drawing and specifications as required
• Ensure compliance with HTMs and all statutory regulations in terms of Health & Safety

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.

You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.

We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. Please ensure that you make your application as soon as possible.

All new staff will be subject to a probationary period covering their first six months in post. Travel between hospital sites may be required.

Please review all documents attached to this advert to ensure you familiarise yourself with all requirements of the job.

JOB SUMMARY

The role is to assist the Estates Manager (Operational) in the effective management of the Trusts’ many, varied and diverse buildings, ensuring the building fabric, structures and grounds are maintained to the highest standard. The post holder will also support the Capital Project Team and will contribute to the management of minor projects, upgrades and new developments as required.

KEY RESPONSIBILITIES

To engage and supervise maintenance contracts and all works in connection with Mechanical Services including:


1. To manage the operational/infrastructure service delivery team comprising of Team Leaders/Technicians, Trade Staff and Contractors, ensuring that the team undertakes all Statutory and Mandatory, Good Practice and Reactive Maintenance within the key performance indicator targets.


1. Managing employee probation, sickness, performance and conflicts via trust policies and procedures


1. Bring to the attention of the Designated Estates Manager (Operational) and non-conformities or exceptions in a timely manner, identifying suitable mitigation measures and where appropriate identify issues for inclusion in the departmental risk register.


1. Provide support to colleagues within Performance & Compliance and Estates Capital Projects with the preparation and operational delivery of the Trust’s Capital Plan.


1. Identify for inclusion on a forward maintenance register, any structure, fabric, plant, system or equipment that is no longer fit for purpose, obsolete or does not meet current standards.


1. Assist in identifying and managing the delivery of cost savings and performance improvements that deliver quantifiable quality and cost benefits.


1. To ensure all appropriate records, drawings, and electronic information is managed appropriately to ensure the safe and complaint management of the Trust’s estate.


1. Support the team in developing and implanting energy improvement schemes, working with the Sustainability Manager.


1. Assist the Estates Manager (Operational) to carry out feasibility studies and financial / option appraisals; implement energy saving projects across the Trust’s sites.


1. Manage and co-ordinate shutdowns for maintenance, refurbishment and new-build projects, liaising with a wide range of professionals, Clients, Medical and Departmental staff; ensuring concurrent works around the site do not give rise to conflicts or unsafe conditions.


1. Comment on designs as necessary or required, drawing to the attention of the Maintenance manager any aspects which may adversely impact on the day to day management of the service if implemented.


1. Assist with the up-keep of the Operating & Maintenance Manual Library, using database systems and scanning equipment. To manage the information for quality and accuracy entered into the Estates IT systems.


1. Assist the designated Estates Manager (Operational) in management of the business continuity plan


1. Assist the designated Estates Manager (Operational) to organise, undertake or delegate investigations and surveys or specialist servicers, leading to analysis and consideration of a range of options to ensure service continuity and safe systems of work.


1. Check archived drawings and operating & maintenance manuals for accuracy and make arrangements for inaccuracies to be corrected.


1. Assist in the preparation of technical specifications, tender documents and other contract documentation. Report to the designated Maintenance Manager any defect liability issues.


1. Undertake Authorised Person duties relevant to core trade and or within capability and competence; ensure Team Leaders also undertake relevant AP duties as necessary or required.


1. Act as authorised signatory to manage delegated budget and authorises payments to trust approved contractors and suppliers


1. Act as Duty Estates Manager (Operational) in times of absence this will require autonomous decision making and working with freedom to take action within broad policies and procedures. It also requires judgement and analysis of a range of options in an urgent situation, fault finding on complex building services and equipment across Trust sites.


1. Working with the designated Estates Manager (Operational), produce and maintain a workforce development plan for the team(s) being managed.


1. Propose changes to policies when mechanical systems are being upgraded under capital project and redevelopment team


1. Use analytical tools, instruments an equipment to carry out technical investigations.


1. Act as Authorised Person for ventilation, decontamination, medical gases pipeline systems and Responsible Person for water systems.


1. Participate on-call officer rota and act as Authorised Person for out of hours service shut downs as required.


1. Organise and deliver HSE regulation weekly meetings, bringing incidences and near misses to discuss within the team.



The post holder will undertake other duties as may be required to achieve the Trust’s objectives, commensurate with the grading of the post.


This advert closes on Tuesday 14 May 2024

CLCH IM&T department is looking for a lively and dynamic team administrator to support the Chief Information Officer and the rest of the senior management team. This fixed term opportunity comes as a consequence of a secondment of the incumbent colleague. The post will be varied, with the opportunity to support us to deliver projects and get an understanding of technology and its use in the NHS. This will give you an opportunity to develop your skills in this exciting area supporting our service to deliver care. The postholder will be expected to work at our base at Parsons Green and other sites with some opportunity for working flexibly from home.

The successful candidate will be friendly, approachable and able to work independently to meet deadlines. You need to be confident dealing with staff at all levels of the Trust, and assertive when required. You need excellent IM&T skills, especially MS Outlook, Word, Powerpoint and some Excel. Minute taking, preparation of meeting papers and attention to detail are very important, as is the ability to manage multiple tasks at the same time, without direct supervision.

The role will provide comprehensive diary management and high-quality administrative support and assistance to the IM&T Team.

The post holder will work with the CIO/ Director of IMT, Enterprise Architect and Information Governance and Risk Manager to assist in building effective relationships between the Trust and its Strategic Partner.



In addition, the post holder will take responsibility for organising meetings/events, taking and circulation of formal minutes and managing internal and external correspondence as appropriate.



Just as we care about our patients’ wellbeing, we care about yours!

We can offer you:
• A comprehensive induction into the community service followed by a local induction to introduce you to the role
• Car lease scheme *T&C’s apply
• Flexible working options
• Annual travel card loan
• Training, support and development in your career

To have a full look at our benefits and what it’s like working for us please go here:https://www.clch.nhs.uk/job/pay-and-benefits


• General photocopying, faxing, scanning and filing of confidential and non-confidential information.
• To work with the team to organise meetings, events and training sessions including handouts and PowerPoint presentations. Prepare and distribute materials.
• Take and transcribe notes and minutes, drafting agendas as directed and circulating in a timely manner.
• Manage and maintain all filing systems including electronic.
• Maintain a forward plan of production of papers to Trust Groups and Boards at all levels.
• Alongside the IM&T team, maintain an escalation tracker of IM&T and business intelligence issues affecting Trust services.
• Monitor and pursue project plans and tasks from Trust and Capita under the direction of the IM&T Team senior staff.
• Disseminate information regarding the team’s availability and schedule to relevant internal or external departments, managers, or organisations as required.
• Manage team diaries and organise and schedule meetings, appointments and interviews in a timely manner.
• Prepare Positive Returns, travel claims and other reporting documents for the CIO
• Monitor responses and manage requests for information ensuring appropriate and timely responses are provided.
• Assist the CIO with the management of Trust IM&T and departmental budgets, as appropriate, and directed by the manager and prepare and code invoices for management to authorise.
• Manage updates to the Trust risk system (Datix), following up completion of actions and collating responses from responsible areas to draft the IM&T risk report.
• Support the collation and completion of the monthly IM&T performance report.
• Be responsible for office equipment and consumable supplies, and order stationery and non-stock requisitions.
• Any other duties and responsibilities supporting the IM&T Team and function.

Please refer to the attached Job Description for full list of responsibilities


This advert closes on Thursday 23 May 2024