General Administrative Support
· To provide smooth and efficient general administration support to Corporate Office to cope with the business needs.
· Ensure professionalism in handling and greeting of visitors/investors.
· Monitor the utilization of meeting facility available at the meeting rooms to ensure on-time replenishment of meeting room supplies.
· Support travel arrangement and scheduling for managers’ business trips, etc., that includes but not limited to the travelling (flight ticket booking), accommodation reservation, visa application, insurance coverage, transportation arrangement, travel advance request, claims submission and verification etc.
· Arrangement of ground transportation on any pick-up/sending of visitors and guest with appropriate planning.
· Handling of new hire administrative arrangement and preparation, e.g. work with Department Head on seating arrangement, phone extension, readiness of well-equipped workstation with stationeries, employee’s identification badge, name plate & name card printing, car park sticker/smart card, uniform distribution, etc.
· Manage general office supplies including negotiating price, ordering, delivery, and prepare report and analysis.
· Updating of employee’s master contact list and any business contact list.
· Assist the mangers in ad-hoc duties as and when needed.
Corporate Office Support
· Arrangement for board meeting/AGM/Investors’ Briefing, e.g. welcoming arrangements, meals preparation, etc.
· Arrangement for business-related meeting/visit, e.g. booking of meeting room, restaurant reservation etc.
· Travel management for CEO & Board Members, e.g. flight ticket, hotel accommodation, ground transport arrangement, calendar scheduling etc.
· Assist CEO in Secretarial related matters as needed.
· Assist in document management for Corporate Office, e.g. document control for Corporate Legal Department, etc.
· Coordinate all types of Corporate events, e.g. event venue booking, program planning etc.
· Coordinate necessary Investor relations related events.
· Other ad-hoc duties assigned by the managers from time to time.
Requirements
·Diploma or relevant qualifications.
·Good knowledge of MS Office - Excel and PowerPoint
·Strong interpersonal communication (both written and verbal) in Mandarin and English in order to cater to associates and teamwork skills
·Good communication and interpersonal skill
·Ability to work independently and meet tight datelines
Please apply thru mycareersfuture or emails to hr@mi-technovation.com