Total 12 Database Administrator job vacancies in F&B / Tourism / Hospitality category in D07 Golden Mile, Middle Road

Job Description

1. Practicum

• Secure and administer Practicum Site placements
• Source new Practicum Sites
• Maintain EduTrust compliance standards for all practicum and clinical supervision-related documentation
• Attend to and resolve students’ practicum and clinical supervision-related concerns and feedback within three working days
• Provide good quality student-centred service
• Track, monitor and verify documentation submissions
• Carry out administrative role related to practicum matters, including maintaining and renewing Service Agreements, contracts, letters and Memoranda of Understanding with Practicum Sites
• Track and monitor regularly students’ practicum, logs and clinical supervision progress
• Generate necessary documentation for Practicum Sites and Clinical Supervisors
• Prepare recommended list of Clinical Supervisors for Clinical and Academic Director’s approval
• Match and allocate Trainee Counsellors to Practicum Sites and Clinical Supervisors
• Check Supervisor’s Report for areas of concern
• Analyse Supervisee’s Feedback Form for areas of strengths and weaknesses of Clinical Supervisors
• Meet students monthly to gather feedback and provide intervention(s) and support
• Attend Course Reviews (Closure) to receive feedback on Clinical Supervisors, Practicum Sites and Practicum experience

2. Prepare and Manage of Short Courses and Special Projects

• Prepare brochures and marketing materials for publicity
• Conduct cold calls and client outreach
• Manage course administrative duties, including registration, collection of fees, notification of participants, printing of course notes, and other related administrative duties
• Track sales and costing for each course run
• Undertake administration of counselling-related surveys and analysis of findings with Clinical and Academic Director
• Undertake any other projects as assigned by CEO and the Clinical and Academic Director

Requirements

• Has a good grasp of the English Language
• Communicates well, written and spoken
• Proficient in Microsoft Office
• Possesses good people skills
• Holds any qualification in Counselling

Benefits

• 40- to 44-hour week
• 14-day annual leave
• 60-day medical and hospitalisation leave
• Medical reimbursement of $500 per annum
• Group Hospitalisation Insurance
• Personal Accident Policy

About Antler

Antler is the investor backing the world’s most driven founders, from day zero to greatness. Founded on the belief that people innovating is the key to building a better future, we partner with people across six continents to launch and scale high-potential startups that address meaningful opportunities and challenges. Knowing that exceptional founders can come from anywhere with any background, we have offices in 30 locations, including Austin, New York, London, Berlin, Stockholm, Bangalore, Jakarta, Singapore, Seoul, Tokyo, and Sydney. Our global community backs people from the beginning with co-founder matching, deep business model validation, initial capital, expansion support, and follow-on funding. Fueled by a personal passion that goes beyond traditional investing, we have helped create and invested in more than 1,050 startups across a wide range of industries and technologies, with the goal of backing more than 6,000 by 2030.

A better future won’t happen automatically—the world needs talented, determined, and resilient people to build it. Antler team members are part of an ambitious global community dedicated to helping the most driven founders move the world forward. We ease the path to entrepreneurship so more exceptional people can launch and scale companies that disrupt the status quo, create employment, contribute to GDP, and drive technology development and adoption. As the world presents an ever-increasing number of opportunities and challenges, founders are more needed than ever to address them. Join us to support them and help make progress inevitable

The Role

We are looking for an Office Administrator & Assistant to be a supportive force that empowers our Singapore team and management. The ideal person for the job will be a proactive problem solver with strong communication skills and meticulous attention to detail. He/she will have previous experience working in an office environment, performing administrative duties, and providing support to management.

Responsibilities

Office Administration - The incumbent will provide a full spectrum of administrative operations support to the office, including but not limited to office maintenance and arrangements, supervising the office cleaner, handling mail, coordinating vendors for office facility procurement and maintenance and management of all external vendors.

Assistant - The incumbent should be comfortable providing sophisticated calendar management to the MD, Capital and Elevate teams by scheduling appointments, meetings, engagements and daily activities including running errands. She will also serve as the primary point of contact for internal and external parties on all matters pertaining to the MD, Capital and Elevate teams. She will be responsible for managing and coordinating travel and travel related activities including flights, hotels and transport for the MD and other senior executives. She will also need to assist in planning and coordinating all corporate and company events.

The Housekeeping Administrator is responsible for coordinating Housekeeping department’s back-end operations by ensuring ongoing exchange and follow-up of information and requests between residents and guests, colleagues and other departments. The Housekeeping Coordinator carries the responsibilities of managing FCS, lost and found records and clear documentation at the storage areas along with other administrative duties wherever deemed necessary.

Primary Responsibilities

Responsible for Housekeeping office operations in timely organised fashion

• Ensures seamless coordination in communicating information to relevant sections in accordance with the hotel’s Standard Operating Procedures (SOP).
• Ensures smooth running of the Housekeeping section by performing all tasks in adherence with the code of ethics.
• Receives, records and stores lost and found properties following the established lost and found procedure.
• Ensures accurate update of room status into the Property Management System (PMS) and investigate discrepancy (if any).
• Maintains key control and follows established key control procedure.
• Monitors linen runner activities and productivity.

Creates a welcoming experience that meets residents’ and guests’ expectations

• Upholds flawless impression and perception of the Raffles Hotel Singapore products, services and colleagues.
• Prepares amenities for VIP and any special setup required in suites.
• Monitors Royal Service requests and makes sure requests are closed on time as per standards.
• Updates guest’s profile into PMS as per received preferences for future references.
• Monitors “Do Not Disturb” rooms and follows the established procedure.

Prepares daily operation needs

• Ensures smooth handover of daily activities to next shift.
• Updates bulletin boards with pertinent information.
• Prepares sufficient amount of guest supplies daily prior to the end of shift.
• Assists Assistant Manager with inventories, linen supplies etc.
• Liaises with Engineering with reference to maintenance repairs and out of order rooms.
• Undertakes and manages the Rooms Reconciliation tasks independently.

Involvement as a member of both the Housekeeping and the Hotel Team

• Ensures service standards and individual performances are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Follows sustainable procedures and practices that support ‘Planet 21’ initiatives (Accor’s Corporate Social Responsibility program).
• Adheres to Work Safety and Health (WSH) policies and procedures.
• Shows care for assigned work areas by organising and maintaining the office and work areas in pristine condition throughout and at the end of shift.
• Ensures that all equipment used is clean and kept in good working condition at all times.
• Organises own work flow to ensure completion of all assigned duties before the end of shift.
• Exercises flexibility and accepts changes with a positive attitude by showing understanding and consideration to the needs of the operations and department.
• Understands the difference in guest hierarchy and different room categories.
• Attends and contributes to colleague meeting and any other related activities.
• Undertakes and performs any additional duties as assigned by Managers.

Candidate Profile

Knowledge and Experience

• Post-Secondary Education or equivalent.
• Good command of written and spoken English.
• Good computer skills.

Competencies

• Good interpersonal skills with multi-cultural awareness and able to work alongside a team of colleagues from different cultures.
• Responsible self-starter capable of handling multi-faceted tasks.
• Service oriented with an eye for details.
• Flexible and able to embrace and respond to change effectively.
• Able to work efficiently and independently under pressure in a dynamic environment while still contributing to the team.
• Self-motivated and energetic.

Benefits of Joining Raffles Hotel Singapore

• 5-day Work Week.
• Duty Meals are provided.
• Colleagues’ Discount and/or Preferential Room Rates at worldwide Accor Hotels.
• Flexible Benefit – Dental/Optical/Vacation Expenses/Children’s Education.
• Medical and Wellness Benefit.
• Comprehensive Insurance Coverage.
• Local/Overseas Career Development & Growth Opportunities.
• Holistic Learning and Development Opportunities.

BG&E is an international design consultancy with offices in Australia, the Middle East, New Zealand, Singapore and the United Kingdom. Our engineering services incorporates designs for infrastructure, building, structures, civil engineering, facades and construction support.

Job Title: Office Manager and Project Finance Administrator

Job Overview: We are seeking a versatile and proactive individual to fill the role of Office Manager with a focus on Project Finance Administration for our Singapore office. This position involves overseeing day-to-day office operations, providing administrative support, and managing IT-related functions. The ideal candidate will have a strong blend of organizational and technical skills to ensure the seamless functioning of our office environment.

Responsibilities:

1. Administrative and Office Support:
   • Manage office schedules, appointments, and meetings, ensuring efficient coordination.
   • Handle incoming calls, emails, and correspondence, responding in a timely and professional manner.
   • Maintain office supplies, equipment, and inventory.
   • Travel arrangement for travel accommodations and itineraries for employees
   • Coordinate and organize company events, meetings, and client events etc.
   • Support managers and employees with day-to-day needs and requests related to HR and IT services.
2. IT Management:
   • Work with internal IT support team to oversee office IT infrastructure, including hardware, software, and network systems.
   • Collaborate with internal IT support team/external IT vendors to ensure the smooth operation of IT services.
   • Troubleshoot and resolve basic IT issues or escalate to the appropriate support team.
3. Facility Management:
   • Organization of office space.
   • Coordinate with office space provider/landlord for maintenance, repairs, and other facility-related services.
   • Ensure a safe and comfortable working environment for all employees.
4. Human Resources Support:
   • Assist in the onboarding process for new employees, providing IT setup and access.
   • Manage employee records, including IT-related permissions, access controls, and security protocols.
   • Collaborate with HR on employee engagement initiatives and team-building activities.
5. Financial Management:
   • Assist Project Managers to process invoices, receipts, and other financial documentation related to project finance management.
   • Collaborate with finance department to ensure accurate and timely financial reporting.
6. Authority Digital Submission:
   • Assist Engineers to carry out digital submissions to various Authorities (e.g. CORENET, LTA-PROMPT, PUB etc)

Qualifications:

• Proven experience as an office manager or in a similar administrative role in engineering consultancy office.
• Relevant finance administrative experience
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Basic knowledge of IT systems and troubleshooting.
• Ability to handle confidential information with discretion.
• Diploma in business administration or a related field is preferred.

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Key Responsibilities

• Maintenance of the Company’s IT infrastructure, including intranet, internet, ERP system, servers, workstations, backup, and network security.
• Installation, configuration, and maintenance of software and hardware in workstations and servers.
• Development of standard operating procedures in accordance with the Company’s business systems and processes.
• Create customized reports and queries upon request by writing simple codes in the ERP system.
• Manage Backup system.
• Manage standard server configuration from Microsoft OS and Backup OS – storage.
• Manage Cloud Server Technology with the backup procedure.
• Manage IP Setting Configuration - TCP IP V4 and V6 and DHCP settings and configuration, DNS settings and configuration.
• Manage Router Configuration and Switches, POE Switches, and Manage LAN Connection (HUB/PORT/Switch)
• Development of user manuals for ERP system users.
• Design and implementation of disaster recovery solutions and policies.
• Conduct routine software and hardware audits of workstations and servers to ensure compliance with the established IT policies and guidelines.
• Maintenance of the Company’s website.

APPLY NOW!!

• At least a Diploma in Computer/ IT engineering or equivalent, with at least 2-3 years of relevant experience.
• Strong knowledge of the Marine/Shipping Industry will be an advantage.
• Strong verbal and written communication skills.
• Working knowledge of SQL, Website, Windows OS networking, Firewalls, TCP/IP, and software development environment are required.

Antler is a global early-stage venture capital firm that invests in the defining technology companies of tomorrow. The opportunities to innovate and positively impact the world are bigger than ever, and the leading companies of tomorrow are being built today.

Antler is on a mission to fundamentally improve the world by identifying, investing in and challenging the world’s most exceptional people to build groundbreaking technology companies.

We believe anyone with the right grit, spike, drive, and ambition can change the world. Antler is present in most major startup ecosystems across five continents, including in hubs such as New York, London, Berlin, Bangalore, Singapore and Sydney. Since launching in 2017, we have invested in over 700 companies across the world, and our portfolio represents over 30 different industries, such as healthtech, proptech, deeptech and fintech.

The aspiration for Antler is to be the world’s leading and preeminent early-stage VC, and a partner for the most exceptional founders from pre-idea to IPO. We are building a global platform, with the aim to be present in every entrepreneurial hub in the world.

50% Office Administrator

• Provide full spectrum of administrative operations support to the office, including office supply, office maintenance and arrangements, maintenance of telephone directory, supervise office cleaner, etc.; meeting room bookings
• Perform the duty as the office receptionist, including handling and maintaining phone calls, greet and accommodate guests in a professional manner , mailing and courier services, etc.;
• Coordinate travel arrangements for executives and employees in the office, accommodations arrangements for travelers and visitors;
• Coordinate vendors for office facility procurement and maintenance, ensure all staff are informed on the impact of work environment and the services are duly rendered by vendors;
• Manage external vendors and suppliers including the landlord for facility management
• Verify and process all invoices, and coordinate with Finance Department to ensure timely payments to vendors;
• Manage external vendors and suppliers including the landlord for facility management
• Developing, reviewing, and improving administrative systems, policies, and procedures. Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Manage office tenants contract renewal
• Other ad-hoc administrative duties as required

50% Assistant to MD & Elevate Teams

• Provide sophisticated calendar management to the MD and Elevate teams by scheduling appointments, meetings, engagements and daily activities including running errands
• Serve as the primary point of contact for internal and external parties on all matters pertaining to the MD, Capital and Elevate teams
• Manage, coordinate and arrange travel and travel-related activities, including fights, hotel bookings and transportation for the MD and other senior executives
• Maintain professionalism and strict confidentiality with all matters and exercise discretion when interfacing with the business
• Assist in planning and coordinating all corporate and company events
• Ensure employee travel arrangements are in compliance with corporate policy and budget

Responsibilities:

• Provide support to all technical and commercial components for bids in the civil infrastructure business line for assigned business line.
• Preparation of internal governance, production of winning proposals and presentations to drive business growth.
• Coordinates proposal technical components, internal governance, pricing and presentations.
• Demonstrates excellent communication skills and the ability to recognise, process, and present information.
• Understands the requirements of the RFP, coordinates with technical leads for required technical and commercial inputs.
• Coordinates with other End Markets and Regions to ensure that the RFP scope is addressed adequately and all costs are accurately considered.
• Obtains quotes from sub-consultants as required and negotiates appropriate terms and conditions based on AECOM's standard contract and risk committee requirements.
• Provide support in the preparation of compelling proposals with win themes based on a complete understanding of client needs.
• Understands the competition and market trends and works closely with the ME Work Winning Team / Bid Studio on strategic pursuits.
• Verifies that all legal qualifications and the southeast asia risk committee directives have been included in the final bid document before submission to the client.

Requirements:

• Fresh graduate are welcome
• Possess a flair for communication, both written and verbal
• Proficient level of English both oral and written
• Highly organised, meticulous, with an eye for detail
• Comprehensive range administrative skills and client support services
• Excellent interpersonal skills. A proactive and effective communicator who can relate well to people at all levels
• Ability to build constructive and effective relationships using diplomacy and tact
• Demonstrated ability to thrive under pressure in a fast-paced, deadline driven environment
• Advanced Word, Excel and PowerPoint computer skills
• Positive thinker with a can do attitude and a willingness to learn

Responsibilities:

• Provide support to all technical and commercial components for bids in the civil infrastructure business line for assigned business line.
• Preparation of internal governance, production of winning proposals and presentations to drive business growth.
• Coordinates proposal technical components, internal governance, pricing and presentations.
• Demonstrates excellent communication skills and the ability to recognise, process, and present information.
• Understands the requirements of the RFP, coordinates with technical leads for required technical and commercial inputs.
• Coordinates with other End Markets and Regions to ensure that the RFP scope is addressed adequately and all costs are accurately considered.
• Obtains quotes from sub-consultants as required and negotiates appropriate terms and conditions based on AECOM's standard contract and risk committee requirements.
• Provide support in the preparation of compelling proposals with win themes based on a complete understanding of client needs.
• Understands the competition and market trends and works closely with the ME Work Winning Team / Bid Studio on strategic pursuits.
• Verifies that all legal qualifications and the southeast asia risk committee directives have been included in the final bid document before submission to the client.

Requirements:

• Diploma with a minimum of 1 year working experience for Bid & Proposal/Marketing proposals
• Possess a flair for communication, both written and verbal
• Proficient level of English both oral and written
• Highly organised, meticulous, with an eye for detail
• Comprehensive range administrative skills and client support services
• Excellent interpersonal skills. A proactive and effective communicator who can relate well to people at all levels
• Ability to build constructive and effective relationships using diplomacy and tact
• Demonstrated ability to thrive under pressure in a fast-paced, deadline driven environment
• Advanced Word, Excel and PowerPoint computer skills
• Positive thinker with a can do attitude and a willingness to learn

The Housekeeping Administrator is responsible for coordinating Housekeeping department’s back-end operations by ensuring ongoing exchange and follow-up of information and requests between residents and guests, colleagues and other departments. The Housekeeping Coordinator carries the responsibilities of managing FCS, lost and found records and clear documentation at the storage areas along with other administrative duties wherever deemed necessary.

Primary Responsibilities

Responsible for Housekeeping office operations in timely organised fashion

• Ensures seamless coordination in communicating information to relevant sections in accordance with the hotel’s Standard Operating Procedures (SOP).
• Ensures smooth running of the Housekeeping section by performing all tasks in adherence with the code of ethics.
• Receives, records and stores lost and found properties following the established lost and found procedure.
• Ensures accurate update of room status into the Property Management System (PMS) and investigate discrepancy (if any).
• Maintains key control and follows established key control procedure.
• Monitors linen runner activities and productivity.

Creates a welcoming experience that meets residents’ and guests’ expectations

• Upholds flawless impression and perception of the Raffles Hotel Singapore products, services and colleagues.
• Prepares amenities for VIP and any special setup required in suites.
• Monitors Royal Service requests and makes sure requests are closed on time as per standards.
• Updates guest’s profile into PMS as per received preferences for future references.
• Monitors “Do Not Disturb” rooms and follows the established procedure.

Prepares daily operation needs

• Ensures smooth handover of daily activities to next shift.
• Updates bulletin boards with pertinent information.
• Prepares sufficient amount of guest supplies daily prior to the end of shift.
• Assists Assistant Manager with inventories, linen supplies etc.
• Liaises with Engineering with reference to maintenance repairs and out of order rooms.
• Undertakes and manages the Rooms Reconciliation tasks independently.

Involvement as a member of both the Housekeeping and the Hotel Team

• Ensures service standards and individual performances are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Follows sustainable procedures and practices that support ‘Planet 21’ initiatives (Accor’s Corporate Social Responsibility program).
• Adheres to Work Safety and Health (WSH) policies and procedures.
• Shows care for assigned work areas by organising and maintaining the office and work areas in pristine condition throughout and at the end of shift.
• Ensures that all equipment used is clean and kept in good working condition at all times.
• Organises own work flow to ensure completion of all assigned duties before the end of shift.
• Exercises flexibility and accepts changes with a positive attitude by showing understanding and consideration to the needs of the operations and department.
• Understands the difference in guest hierarchy and different room categories.
• Attends and contributes to colleague meeting and any other related activities.
• Undertakes and performs any additional duties as assigned by Managers.

Candidate Profile

Knowledge and Experience

• Post-Secondary Education or equivalent.
• Good command of written and spoken English.
• Good computer skills.

Competencies

• Good interpersonal skills with multi-cultural awareness and able to work alongside a team of colleagues from different cultures.
• Responsible self-starter capable of handling multi-faceted tasks.
• Service oriented with an eye for details.
• Flexible and able to embrace and respond to change effectively.
• Able to work efficiently and independently under pressure in a dynamic environment while still contributing to the team.
• Self-motivated and energetic.

Benefits of Joining Raffles Hotel Singapore

• 5-day Work Week.
• Duty Meals are provided.
• Colleagues’ Discount and/or Preferential Room Rates at worldwide Accor Hotels.
• Flexible Benefit – Dental/Optical/Vacation Expenses/Children’s Education.
• Medical and Wellness Benefit.
• Comprehensive Insurance Coverage.
• Local/Overseas Career Development & Growth Opportunities.
• Holistic Learning and Development Opportunities.

Responsibilities:

• Provide support to all technical and commercial components for bids in the civil infrastructure business line for assigned business line.
• Preparation of internal governance, production of winning proposals and presentations to drive business growth.
• Coordinates proposal technical components, internal governance, pricing and presentations.
• Demonstrates excellent communication skills and the ability to recognise, process, and present information.
• Understands the requirements of the RFP, coordinates with technical leads for required technical and commercial inputs.
• Coordinates with other End Markets and Regions to ensure that the RFP scope is addressed adequately and all costs are accurately considered.
• Obtains quotes from sub-consultants as required and negotiates appropriate terms and conditions based on AECOM's standard contract and risk committee requirements.
• Provide support in the preparation of compelling proposals with win themes based on a complete understanding of client needs.
• Understands the competition and market trends and works closely with the ME Work Winning Team / Bid Studio on strategic pursuits.
• Verifies that all legal qualifications and the southeast asia risk committee directives have been included in the final bid document before submission to the client.

Requirements:

• Diploma with a minimum of 1 year working experience for Bid & Proposal/Marketing proposals
• Possess a flair for communication, both written and verbal
• Proficient level of English both oral and written
• Highly organised, meticulous, with an eye for detail
• Comprehensive range administrative skills and client support services
• Excellent interpersonal skills. A proactive and effective communicator who can relate well to people at all levels
• Ability to build constructive and effective relationships using diplomacy and tact
• Demonstrated ability to thrive under pressure in a fast-paced, deadline driven environment
• Advanced Word, Excel and PowerPoint computer skills
• Positive thinker with a can do attitude and a willingness to learn

Responsibilities:

• Provide support to all technical and commercial components for bids in the civil infrastructure business line for assigned business line.
• Preparation of internal governance, production of winning proposals and presentations to drive business growth.
• Coordinates proposal technical components, internal governance, pricing and presentations.
• Demonstrates excellent communication skills and the ability to recognise, process, and present information.
• Understands the requirements of the RFP, coordinates with technical leads for required technical and commercial inputs.
• Coordinates with other End Markets and Regions to ensure that the RFP scope is addressed adequately and all costs are accurately considered.
• Obtains quotes from sub-consultants as required and negotiates appropriate terms and conditions based on AECOM's standard contract and risk committee requirements.
• Provide support in the preparation of compelling proposals with win themes based on a complete understanding of client needs.
• Understands the competition and market trends and works closely with the ME Work Winning Team / Bid Studio on strategic pursuits.
• Verifies that all legal qualifications and the southeast asia risk committee directives have been included in the final bid document before submission to the client.

Requirements:

• Diploma with a minimum of 1 year working experience for Bid & Proposal/Marketing proposals
• Possess a flair for communication, both written and verbal
• Proficient level of English both oral and written
• Highly organised, meticulous, with an eye for detail
• Comprehensive range administrative skills and client support services
• Excellent interpersonal skills. A proactive and effective communicator who can relate well to people at all levels
• Ability to build constructive and effective relationships using diplomacy and tact
• Demonstrated ability to thrive under pressure in a fast-paced, deadline driven environment
• Advanced Word, Excel and PowerPoint computer skills
• Positive thinker with a can do attitude and a willingness to learn