Total 35 Art Creative job vacancies in Administrative / Clerical category in The United States of America

Exciting opportunity for an experienced Administrative Officer to join the passionate and dedicated team in a permanent full-time position in our Inclusive and Creative Communities Unit which includes the Community Wellbeing, Tweed Regional Museum, Tweed Regional Gallery, and Cemeteries teams. If successful, your work will contribute to supporting the Tweed's people and places to thrive.  About the role: supports the team on projects and programs, grant applications and acquittals makes day-to-day decisions in relation to a range of admin and operations matters and non-technical issues provides secretariat support to advisory and management committees What's on offer: a base salary ranging from $58,275 per annum with competency-based increments up to $66,768 per annum, plus 11% super 70 hour, 9 day fortnight training and development opportunities flexible work options for a healthy work/life balance generous employment conditions (we have too many to list - click here for more). We are seeking: relevant qualification or equivalent industry experience high-level administrative,…

Click here to view more detail / apply for Administrative Officer - Inclusive and Creative Communities

Creative Support is an established not for profit social care company with an excellent level of achievements at rating Good with CQC (Care quality commission) supporting over 6,000 vulnerable adults nationally.

We are looking for a competent and caring individual who is flexible and interested in carrying out a diverse and rewarding role as a Personal assistant to the Executive team at our head office in Stockport. You will work proactively with the senior management team in order to task are completed to a high standard.

The successful post holder will have a proven experience in administration and preferably has some experience of the social care sector. You will be an excellent communicator verbally and in writing and have a high level of IT skill. You would be working within a busy and diverse head office team.

The post holder must be able to plan and prioritise a varied workload, exercising appropriate judgement and responding promptly and appropriately to all enquiries. The post holder will be required to handle information of a confidential nature and must observe the highest standards of professionalism, discretion and confidentiality. The post holder will demonstrate excellent communication skills and the ability to liaise professionally with service users, staff and external stakeholders.

You will also form part of the Head office PA team. The spirit of the PA department is very much a team approach with a diverse and interesting workload. A high degree of flexibility will be required to deputise for colleagues in their absence and support with peaks in workload. Several of the PA also have specialise lead in areas of the business, which will be considered for this post as it develops. The role is progressive and diverse. Some evening working required to facilitate board of trustee sub committees, these are planned well in advance.

If you are interested in the role and would like to discuss it further please contact Sam Priestley, Service Director on 0161 236 0829.

Benefits of working with Creative Support:

We offer all employees competitive pay and a pension contribution in addition to 28 days annual leave. As an employer that is committed to the professional development of our staff we also support our care staff to complete the nationally recognised Care Certificate and pay for your enhanced DBS. Additional benefits include enhanced maternity leave, employee support programmes and an additional day of leave each year on or around your Birthday.

Creative Support is a passionate, inclusive, and anti-racist organisation. We are a Stonewall Diversity Champion, Disability Confident Employer, who have recently received Investors in People Gold award. We actively encourage applications from candidates from all backgrounds and cultures, however we can only accept fully completed applications from those located in and eligible to work within the UK – Please be aware we are currently at full capacity with our Visa Sponsor Licenses, therefore we are not accepting applicants who are seeking sponsorship.

We are also not accepting applicants who are currently on a Skilled Worker Visa, seeking secondary employment, as we are unable to actively track the hours worked with the primary sponsor.

We will be interviewing for this role as suitable applications are received and may close this role before the closing date upon a successful candidate being appointed. We do not notify unsuccessful candidates of their outcome at application stage, previously unsuccessful applicants must wait six months before reapplying.

Proud member of the Disability Confident employer scheme

Job Responsibilities

• Handle standard office tasks such as filing, copying,and mailing.
• Schedule meetings, trips, and appointments for the Directors
• Manage incoming calls & email, noting messages and answering queries.
• Create, review, and update documents for accuracy.
• Manage both digital and physical files, prioritizing data security and confidentiality
• Prepare and share meeting minutes; produce required reports.
• Support in arranging and coordinating office events and meetings.
• Arrange/coordinate meeting appointments and business schedule.
• Translate documents, conduct research and prepare documents for review to Director
• Perform some office duties and general administrative support.
• Maintain strict confidentiality and interact professionally with all level of Management, staff, business partners and external parties.
• Organize lunches, dinners arrangements for Director
• Organize travel arrangement, itinerary, accommodation, airport and ground transfers
• Travel & Accommodation Booking for Company Directors
• Involvement in HR team’s engagement initiatives and programmes such as social activities, staff wellness/welfare initiatives, company trip, teambuilding events etc

Job Requirements

• Skilled in MS Office (Word, Excel, PowerPoint, Outlook) and using office tools.
• Highly discreet with sensitive information.
• Strong written and spoken communication.
• Organized with a knack for multitasking.
• Detail-oriented and adept at solving problems.
• Willing to work follow Company Director schedule
• Positive working attitude & high initiative

Position Overview:

We are seeking a dedicated and highly organized Personal Assistant to provide comprehensive administrative and personal support to our Director. The ideal candidate will excel in managing multiple tasks, maintaining confidentiality, and possessing exceptional communication skills. This role requires a proactive and adaptable individual who can anticipate the Director's needs and ensure a seamless workflow.

Job Description:

• Manage the Director's calendar, appointments, and meetings, ensuring effective time management and coordination.
• Screen and prioritize emails, correspondence, and phone calls, responding on behalf of the Director when necessary.
• Prepare and edit documents, presentations, and reports, maintaining a high level of accuracy and attention to detail.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, while considering cost-effective options.
• Assist in organizing internal and external events, conferences, and meetings, including logistical arrangements and material preparation.
• Conduct research, gather data, and compile information for various projects and presentations.
• Maintain confidential and sensitive information, exercising discretion and professionalism at all times.
• Assist in managing expenses, invoices, and financial documentation, ensuring accuracy and adherence to company policies.
• Act as a liaison between the Director and other departments, teams, and external stakeholders.
• Handle personal errands and tasks as directed by the Director, contributing to a balanced work-life for the Director.

Job Requirements:

• Bachelor's degree in Business Administration, Finance or a related field.
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives.
• Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to draft professional correspondence and communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and ability to handle confidential information with integrity and professionalism.
• Excellent problem-solving skills and the capacity to anticipate the needs of the Director.
• Strong attention to detail and accuracy in all tasks performed.
• Ability to work independently and as part of a team, taking initiative and demonstrating a proactive attitude.
• Flexibility to adapt to changing priorities and requirements.
• Strong interpersonal skills and the ability to work with individuals at all levels of the organization.
• Proficiency in spoken and written Chinese is required to facilitate communication with Mandarin-speaking stakeholders
• Availability for frequently overseas business travel, as required by the Director's schedule and business needs.
• Valid Class 3/3A Singapore Driving License with a clean driving record

This position is responsible for assisting in the Accounts Department of Creative Eateries HQ.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Sort and pack of documents/invoices

· Bill audit of daily sales

· Counting of vouchers

· Courier arrangements between Singapore and Malaysia

· Filing/Packing of documents

· Monthly closing for Accounts Receivables

· Any other adhoc administrative duties

REQUIREMENTS

· Min. O level certificate is required

· Knowledge in accounting will be an advantage

· Familiar with Microsoft Excel

· Detail Oriented with strong organizational skills

· Strong analytical, communication and interpersonal skills is needed to communicate across levels

· Ability to work independently and in a team

This position is responsible for assisting the administrative and coordination duties between Kitchen, Operations and Catering Sales Team in Creative Eateries.

Job Description

Administrative Matters

· Prepare inventory listing of the pastry & production team and submit to the Account Department

· Maintain pending GRN Invoice on the Procurement System

· Vet through orders for the Production Team from the restaurants and ensure request are categorized accordingly

· Prepare petty cash claims

· Any other adhoc administrative duties as required

Logistics-related Matters

· Ensure food tags, menu cards and time stamp are printed before food delivery

· Ensure stock check is conducted and items below par level are submitted for order

· Checking of the Sales Order System and ensure function orders are printed out for the drivers and kitchen team

· Booking of delivery drivers for adhoc deliveries

Certification-related Matters

· Ensure implementation of Food Safety System and ISO22000 (forms recording, equipment temperature checks, etc)

· Maintain the Food Hygiene Certification File and ensure all food handlers have valid certificates

REQUIREMENTS

· Diploma fresh graduates are welcome too

· At least 1 year of administrative experience in the related field

· Ability to work independently and in a team

· Good Interpersonal Communication Skills

· High level of responsibility and initiative

· Working Location: Senoko (FoodAxis)

· 5 Days Work Week (4 Weekdays & 1 Weekend)

Job description

Permanent Part-Time Studio Admin

My Art Studio (www.myartstudio.sg) offers an array of creative of art programmes for children 3-12 years old, with a strong emphasis on having a holistic approach to creativity. Our art programmes are run in primary schools, childcare centres and in the studio. We also provide art jamming sessions for adults and events, as well as team-bonding through art for corporate partners.

We are looking for an independent, self-driven and resourceful individuals with warm personalities to join us as Part Time Studio Admin to assist in the administration work. You must be comfortable doing sales, speaking with customers and liaise with teachers.

**Only applicants who do not require work pass sponsorship can apply.**

Job Description

· Able to promptly and professionally attend to all walk-in potential customers and their incoming phone/email enquiries. Communicate effective and ensure closure for new prospective customers after they come for a trial lesson

· Establishing excellent rapport with parents, children and teachers

· Assist in overall support for operations, coordination and general office administration through a variety of tasks related to organization and communication

· Assist support in off-site art programs and events.

· Assist in the day-to-day administration of the Studio (roster, scheduling, payments, etc.)

· Assist in student enrolments (enquiries, registration, assessments, etc.)

· Assist in scheduling art classes to ensure optimal use of resources (classrooms, materials, etc.)

· Assist in regular and workshop facilitation and prepare the studio before and after workshops

· Assist teacher(s) with workshops when required

· Ensure the safety and appropriate behavior of students while in the studio

· Assist in the preparation of monthly report and update to Stakeholders

· Promptly update and maintain student system to ensure accuracy

· Maintain inventory list and manage/pack online orders

· Record keeping and basic accounting duties

· Maintain routine facilities management for Studio

· Any other duties as assigned by Studio Manager

Requirements

• Able to converse fluently in English and Mandarin
• Cheerful and sociable. Enjoy working around and communicate with young people.
• Excellent interpersonal and communication skills
• Meticulous, fast learner and can work with minimal supervision
• Team player who can function well both independently and collaboratively
• Independent, meticulous and able to produce quality work.
• Proficient in Microsoft Office especially in Excel and Word
• Prior experience in enrichment center with administration (Preferred)
• Have knowledge in Art (Preferred but not necessary)
• Higher Secondary/Pre-U/'A' Level, Diploma, Advanced/Higher/Graduate Diploma

Flexible working arrangement:

· Permanent part-time role

· Min 12 months commitment

· Min 2-3 working days in a week

· Able to work weekends and weekdays

· Between Tue to Fri: 10.30am to 7.30pm/8.30pm

· Between Sat and Sun: 9am to 5pm/6pm

· Location is in Serangoon Garden

Interested candidates please send your CV with below information:

· Personal details

· Educational qualifications

· Prior work experience, if any

· Date able to start

We regret only shortlisted candidates will be contacted.

Job Types: Part-time, Permanent, Fresh graduate, Freelance

Part-time hours: 10-20 per week

Salary: From $8.50 per hour

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Evening shift
• Weekend availability

Supplemental pay types:

• Overtime pay

Experience:

• Administrative: 1 year (Preferred)

Shift availability:

• Evening Shift (Preferred)
• Day Shift (Preferred)

Personal Assistant | Gallery In-charge | Office Administration | Proficient in Ms Office | Support Senior Management | Orchard

Location: Orchard Rd
Working Days: 5 days A Week
Working hours : discuss during interview (but art gallery open from 10am-7pm)
Salary : $3000 - $3800 (depends on candidate last drawn and experience)

Responsibilities

• Assist management team in planning, coordinating, overseeing and managing staff and services.
• Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement.
• Manage tenancy agreements and service provider's service for office facilities.
• Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations.
• Maintain proper filing system and ensures effective document control for easy access and retrieval
• Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required.
• Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
• Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
• Provide support for other projects/assignments whenever Management requires
• Any other adhoc duties as assigned

Requirements

• At least 3 to 5 years of relevant working experience
• Min Diploma in office administration or relevant
• Proficiency with Microsoft office applications

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: supreme.cc.han@gmail.com

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Location: Orchard
Working Days: 5 days A Week
Working hours : discuss during interview (but art gallery open from 10am-7pm)
Salary : $3000 - $3800 (depends on experience)

Responsibilities

• Assist management team in planning, coordinating, overseeing and managing staff and services.
• Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement.
• Manage tenancy agreements and service provider's service for office facilities.
• Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations.
• Maintain proper filing system and ensures effective document control for easy access and retrieval
• Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required.
• Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
• Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
• Provide support for other projects/assignments whenever Management requires
• Any other adhoc duties as assigned

Requirements

• At least 3 years of relevant working experience
• Min Diploma in office administration or relevant
• Proficiency with Microsoft office applications

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：supreme.johnlau@gmail.com

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

Position title : Personal Assistant

Location: Orchard
Working Days: 5 days A Week
Working hours : discuss during interview (but art gallery open from 10am-7pm)
Salary : $3500- $4500(depends on experience)

Responsibilities

• Assist management team in planning, coordinating, overseeing and managing staff and services.
• Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement.
• Manage tenancy agreements and service provider's service for office facilities.
• Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations.
• Maintain proper filing system and ensures effective document control for easy access and retrieval
• Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required.
• Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
• Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
• Provide support for other projects/assignments whenever Management requires
• Any other adhoc duties as assigned

Requirements

• At least 3 years of relevant working experience
• Min Diploma in office administration or relevant
• Proficiency with Microsoft office applications

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: supreme.cc.han@gmail.com

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Responsibilities:

· Oversee and Manage general administration task of the Company, ensuring smooth day to day operations

· Administrative Support to management and staff, and manage Office Asset Tracking system, and new staff onboarding

· Control of office budget, space resources and administering staff claims and petty cash disbursement, staff travel arrangement

· To source or negotiate with vendors on office equipment and maintenance

· To review and liaise with various stakeholder to drive process change to improve efficiency

· Other ad-hoc tasks as assigned

Requirements:

· Min GCE 'A' levels or its equivalent

· 5 years of experience in administrative duties or program management

· Good communication and people skills

· Proficient in Microsoft Word and Excel

· Possess a good command in written and spoken English

· Eye for detail, Meticulous, good organizational skills with the ability to multi-task.

· Independent, motivated, good team player with positive working attitude, service oriented

gPosition title : Personal Assistant

Location: Orchard
Working Days: 5 days A Week
Working hours : discuss during interview (but art gallery open from 10am-7pm)
Salary : $3500- $4500(depends on experience)

Responsibilities

• Assist management team in planning, coordinating, overseeing and managing staff and services.
• Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement.
• Manage tenancy agreements and service provider's service for office facilities.
• Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations.
• Maintain proper filing system and ensures effective document control for easy access and retrieval
• Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required.
• Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
• Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
• Provide support for other projects/assignments whenever Management requires
• Any other adhoc duties as assigned

Requirements

• At least 3 years of relevant working experience
• Min Diploma in office administration or relevant
• Proficiency with Microsoft office applications

Interested Personal kindly email to : supreme.lydiachieng@gmail.com

Lydia Chieng Zhi Yee Reg No: R1988890

The Supreme HR Advisory Pte Ltd EA No: 14C7279

As a senior team lead, you will be overseeing the outreach and programme specialist team and ensure that the work is aligned with our vision and mission. You will play a key role in helming centre operations, strategic plan, business development and stakeholders engagement. The team’s functions include project management, programme development, research and evaluation. You will also have opportunities to serve and interact with a wide range of clients to improve their mental wellbeing.

Responsibilities:

Operations

• Manage day-to-day operations, including administrative oversight

• Develop and implement operational systems and service flows

• Ensure budget compliance, manage KPIs and financial reports

• Organize and manage events as part of our strategy in alignement with SAMH's Vision and Mission

• Undertake supervision and performance appraisal

Business development and stakeholder engagement

• Collaborate with internal stakeholder for service delivery and excellenc

• Seek and increase funding source for sustainable service development and continuity

• Foster relationships with external agencies for continual engagement

Strategy Development

• Identify and analyze future trends and historical data.

• Develop a strategic plan/roadmap for SAMH Creative Services, integrating services within a wellness center

• Cascade strategic directions through team huddles, providing timely progress reports.

• Plan and review staff requirements, career progression, and

• Identify, define and implement assessment and measurement tools

Others

• Represent SAMH at suitable engagement and network platforms

• Promote a healthy and cohesive working culture within the team

• Perform any other duties assigned

Requirements

• Relevant degree in business administration or arts management

• 5-8 years managerial/supervisory experience, strategic work, resource management, project management or events management

• Direct work or business development experience in the social service sector is an advantage

Skills and Competencies

• Proficient in Microsoft Office; able to operate digital system, Canva and social media platforms is an advantage

• Strong interpersonal and communication skills to work across all disciplines and sectors

• Strong analytical, leadership and planning skills

• Passionate about social causes

• Foundational mental health literacy

gPosition title : Personal Assistant

Location: Orchard
Working Days: 5 days A Week
Working hours : discuss during interview (but art gallery open from 10am-7pm)
Salary : $3000 - $3800 (depends on experience)

Responsibilities

• Assist management team in planning, coordinating, overseeing and managing staff and services.
• Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement.
• Manage tenancy agreements and service provider's service for office facilities.
• Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations.
• Maintain proper filing system and ensures effective document control for easy access and retrieval
• Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required.
• Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
• Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
• Provide support for other projects/assignments whenever Management requires
• Any other adhoc duties as assigned

Requirements

• At least 3 years of relevant working experience
• Min Diploma in office administration or relevant
• Proficiency with Microsoft office applications

Interested Personal kindly email to : supreme.lydiachieng@gmail.com

Lydia Chieng Zhi Yee Reg No: R1988890

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Location: Orchard
Working Days: 5 days A Week
Working hours : discuss during interview (but art gallery open from 10am-7pm)
Salary : $3000 - $3800 (depends on experience)

Responsibilities

• Assist management team in planning, coordinating, overseeing and managing staff and services.
• Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement.
• Manage tenancy agreements and service provider's service for office facilities.
• Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations.
• Maintain proper filing system and ensures effective document control for easy access and retrieval
• Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required.
• Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
• Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
• Provide support for other projects/assignments whenever Management requires
• Any other adhoc duties as assigned

Requirements

• At least 3 years of relevant working experience
• Min Diploma in office administration or relevant
• Proficiency with Microsoft office applications

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：supreme.johnlau@gmail.com

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.