Total 2 Administrator job vacancies in F&B / Tourism / Hospitality category in The United States of America

To provide full clerical support, including dealing with correspondence (physical and electronic), filing, general record keeping, minute taking and distribution, maintaining stationery stock, and dealing with incoming telephone calls, taking action as necessary. Liaising with Managers, Supervisors and department staff together with staff from other departments and tenants on site. Carrying out ad hoc business-related tasks and providing support and guidance to staff within the service. To maintain department information systems for Catering Income and Expenditure, Meal take-up figures, Ward/provisions issues, Caf takings, Provisions expenditure. To check and receipt Catering Department deliveries against orders, reconciling any discrepancies. To assist in the printing and distribution of In - Patient Menus for community sites and to ensure all have up to date and adequate stock. To keep records for and reconcile petty cash. To keep records for and reconcile caf takings. To place orders for provisions, goods and equipment, dealing directly with suppliers using the Trusts electronic ordering system. Code and check invoices, and where necessary reconcile queries/discrepancies. Please refer to the Job Description for full details.

The duties and responsibilities listed below are representative of the Administrator role and its purpose within the service; they are not exhaustive and the post holder may be required to undertake additional or alternative administrative duties and responsibilities commensurate with the level of the post, to support the smooth running of the service Be responsible for the scheduling of outpatient, elective admissions and all associated appointments according to clinical urgency and length of wait in accordance with departmental procedures and Trust Policies.Liaise with patients prior to their visit to ensure that a mutually convenient date and time is agreed.Ensure that patients are appropriately reminded of their appointments. This may include sending reminder letters or contacting patients by telephone, up to seven days before their visit to re-confirm attendance in line with departmental protocols.Provide a courteous and efficient point of contact for patients over the telephone.Provide high quality administrative support to the department. This may include booking meeting rooms and hospitality, organising audio-visual equipment, ordering department supplies such as stationery plus any other ad hoc duties.Typing and formatting of letters, reports, minutes, presentations, statistics and general correspondence/ documents, as required, using Microsoft Office and other software packages. Provide support for meetings, including the preparation and distribution of agendas and taking, transcription and distribution of minutes/ action notes. Follow up of action points arising from meetings. Provide administrative support to projects being managed within the service as directed. Provide administrative support within the service, including cross cover for administrative team members as required, including deputising for the Team Lead for short periods of time. Providing support and leadership as well as supervision to the Band 2 administrators. Provide advice and support to new or less experienced employees on own administrative duties. Maintain departmental databases in a timely and accurate manner. Assist with the collation of data as required. Provide excellent customer care to ensure timely, relevant advice and assistance to all GSTT service users. Undertake any other reasonable duties necessary to ensure the smooth running of the service. Communication Act as first point of contact for callers, visitors and deliveries to the department. Deal with all enquiries from patients, staff and visitors in a courteous, efficient and tactful manner referring to appropriate staff when necessary. Manage diaries and organise meetings and events ensuring that all supporting arrangements are in place. General Office Duties Maintain stationary supplies, order stationery, supplies and services in accordance with policies and procedures. Sort, distribute and handle incoming mail and in a timely and efficient manner. Ensure that outgoing mail is collected and dispatched. Arrange the receipt and delivery of courier mail and parcels as required. Photocopying, collation and distribution of reports, correspondence, handouts etc. Establish and maintain accurate and efficient filing systems. Ensure the department is maintained and kept tidy at all times. Covering front desk duties as required. Reporting and monitoring any maintenance / facilities as appropriate.