Total 405 Administrator job vacancies in Health / Beauty / Fitness category in The United States of America

Duties Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way. Carry out administrative tasks relating to patient records, including filing, document management and ensuring patients can access reports, prescriptions and that they are easily accessible. Give administrative support to the clinicians, practice manager and reception manager where appropriate and as requested. Provide general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone. Follow practice protocols to ensure consistent and high quality care is provided to our patients. To have a thorough knowledge of all practice procedures To work in accordance of written protocols Completion of ERS Referrals via the ERS Portal. Informing patients of referrals. Cancer Safety netting and overlooking 2WW Referrals and Monitoring Scan incoming post and other documents for electronic filing of clinical correspondence Action third party requests for medical records in accordance with practice protocol Prepare and open up practice at start of day when on early duty Be able to cover all reception tasks as necessary Close and secure practice at end of day when on late duty Process appointment requests for today/future appointments from patients by telephone and in person using the practice computer system (EMIS) Registrations of new regular patients and temporary patients computer data entry and medical records Maintain working knowledge of telephone system Answer telephone calls to the practice dealing with enquiries, fielding calls where appropriate or taking messages using the practice electronic message book Scan patient-related documents onto medical records using read codes as agreed by the clinical team Forward relevant documents to the doctor or nurse

Suttons Wharf Health Centre JOB TITLE: ADMINISTRATOR REPORTS TO: OPERATION MANAGER Job summary: The purpose of the role is to: Offer general assistance to the Health Centre team and project a positive and friendly image to patients and other visitors, either in person or via the telephone Use medical computer systems, EMIS. Use IT systems as directed by the Health Centre, NHS e-mail. On line training. Intranet and other information technology as this develops. Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way Undertake a variety of administrative duties to assist in the smooth running of the Health Centre including the provision of secretarial and clerical support to clinical staff and other members of the Health Centre team Facilitate effective communication between patients, members the primary health care team, secondary care and other associated healthcare agencies. This will include the use of IT systems for effective communication To participate in the registration of new patients and the management of patients registration and the smooth running of the medical records system using various IT systems Encouraging patients to use technology to access services Participate in call and recall for patients making suitable appointments Participating in training at the Health Centre and network level Duties and responsibilities: The duties and responsibilities to be undertaken by members of the Health Centre administration team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Reception Supervisor/Operation Manager, dependent on current and evolving Health Centre workload and staffing levels: Opening up/locking-up of Health Centre premises and maintaining security in accordance with Health Centre protocols Maintaining and monitoring the Health Centre appointments system Processing personal and telephone requests for appointments, visits and telephone consultations and ensuring callers are directed to the appropriate healthcare professional using the Health Centre procedures Processing and distributing incoming (and outgoing) mail and electronic data Taking messages and passing on information Filing and retrieving paperwork Processing repeat prescriptions in accordance with Health Centre guidelines Computer data entry/data allocation and collation; processing and recording information in accordance with Health Centre procedures Promoting a positive image of the Health Centre at all times Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers Clearing and re-stock consulting rooms as required Providing clerical assistance to Health Centre staff as required including word/data processing, filing, photocopying and scanning Processing e referrals as per Health Centre protocol Ordering, re-ordering and monitoring of stationery and other supplies Dealing with clinical waste Keeping the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, Health Centre staff and other healthcare workers. They may also have access to information relating to the Health Centre as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the Health Centre may only be divulged to authorised persons in accordance with the Health Centre policies and procedures relating to confidentiality and the protection of personal and sensitive data Health & safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Health Centre health & safety policy, the Health Centre health & safety manual, and the Health Centre infection control policy and published procedures. This will include: Using personal security systems within the workplace according to Health Centre guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards Actively reporting of health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role Undertaking periodic infection control training (minimum annually) Reporting potential risks identified Equality and diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with Health Centre procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/professional development: The post-holder will participate in any training programme implemented by the Health Centre as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work Lead on areas of work Quality: The post-holder will strive to maintain quality within the Health Centre, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources Communication: The post-holder should recognize the importance of effective communication within the team and will strive to: Communicate effectively with other team members Communicate effectively with patients and carers Recognize peoples needs for alternative methods of communication and respond accordingly Contribution to the implementation of services: The post-holder will: Apply Health Centre policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work Participate in audit where appropriate

You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us. Interviews will be held on 23/05/2024.

Key administrative areas: To work as a member of the clinical coding team: o with responsibility for own areas o inputting coded data into the Patient Administration System o coding from information gathered from several sources including patient notes, discharge forms, both manual and electronic, and other clinical information captured on a variety of sources. o to ensure clinical coding is recorded in a timely and accurate manner in accordance with both national and the Practice guidelines and standards o to maintain clinical coding skills and participate in internal training programmes as required for both refresher and specialist clinical coding courses and work toward a high standard of coding o To extract, interpret and independently code clinical information from clinical letters and Discharge summaries from Hospitals and Clinics Summarising existing patient records. Summarising new patient records to a high standard Restructuring existing computerised notes Produce a comprehensive electronic summary using SystmOne Maintaining structure when recording new information. Assisting GPs with queries relating to medical records Running data searches to identify relevant information To work with other administrators and healthcare professionals to provide a first-class service to our patients To participate in quality improvement initiatives, identifying areas where the processes used within the coding function can be improved and assist in implementing Photocopying, scanning and filing of paper records Process scanning daily for incoming patient documentation in line with the practice procedure Any other reasonable tasks at the request of the Practice Manager To have an excellent understanding of the Quality and Outcomes Framework (QOF) and work towards achieving national targets. Assist with the capture, monitoring and extraction of data for audit or QOF/Enhanced Services. Run regular monthly searches for recall systems and create patient invites via text message, telephone or letter. Update computer/data input protocols as required. Attend and participate in MDT meetings as required Undertake such duties as may be required from time to time to support the day-to-day functioning of the practice; such as supporting the reception team with answering calls and booking appointments. Handling inbound referrals to the practice (long acting contraception) Communication: Communicate effectively with other team members Communicate effectively with patients and carers, recognising the need for alternative methods of communication to overcome different levels of understanding, cultural background and preferred ways of communicating Maintain effective communication within the organisation Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Any breach of confidentiality is a disciplinary event and will be treated as gross misconduct which could result in termination of employment Health & Safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazard Reporting potential risks identified. Equality and Diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/Professional Development: The post-holder will participate in any training programme implemented by the practice as part of this employment, including Statutory and Mandatory training. Such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work. Attend and participate in practice meetings as required Quality: The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources. Contribution to the Implementation of Services: The post-holder will: Apply practice policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work Participate in audit where appropriate Implement maximum flexibility of work to maintain a high level of efficiency, eg working in any area of the practice if requested to do so, according to the needs of the practice Comply at all times to the Staff Contract, Practice Policies & Procedures including CQC policies, Data Protection & GDPR Feedback: To listen to feedback from patients and colleagues whether this be a compliant, comment or compliment and if it cannot be dealt with immediately to the Practice Manager. CQC: To work within the guidelines set be CCQ to ensure the Practice is safe, efficient and provides the best possible care for patients. N.B. This job description is a reflection of the current position and the post holder is expected to view it as a guide rather than an exact description of all duties and responsibilities. It may be subject to variation from time to time.

Please see the attached Job Description and Person Specification for full details of the role and responsibilities

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

Please refer to the attached job description and person specification for full details of responsibilities Word processing of all forms of correspondence, reports and summaries that are required by the team. Answer all telephone calls within the defined timeframe, and use effective telephone techniques to healthcare professionals, patients and other agencies in a quick and efficient manner. Record information in the chosen software timely and accurately. Deal with difficult callers in a calm and professional manner. Any data that is taken/shared as part of a phone call or transferred electronically must be undertaken with regard to the Trust Information Governance and Information Security policies. Organise clinics and associated appointments for clinics, using appropriate systems to manage work. Organise team/ward meetings, take, transcribe and distribute minutes accordingly as required. Inputting and updating service user information and service user/team activity on computerised information systems, creating service user notes where necessary and according to policy. Ensure good customer service by providing a professional and effective telephone service, taking accurate messages and providing information and signposting as requested and appropriate.

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

Administrator

Administrator / Leading Company / North London / Hybrid

Are you a proven Administrator, interested in a career in the property sector

Are you looking to work with a market leading business?

Are you looking for a leading employer voted "great places to work UK" that can offer structured training, qualifications and career development?

Our leading Real Estate Management client is seeking a Administrator to join the business within the H&S support team on a permanent basis. Working from the North London office (near Barnet), you will play a key role in supporting the Property H&S team and ensuring clients receive an excellent level of service.

• Leading brand company with extensive benefits
• Excellent career progression including funded qualifications
• Excellent working environment and team
• Flexible working hours / Work from home hybrid options if needed
• £25.6K basic to start + extensive Benefits (annual review)
• Full training provided

Duties Include (training provided):

• Processing of H&S instructions received from the business
• Scheduling / diary management of the H&S inspectors / professionals
• Liaise with clients to arrange access requirements
• Respond to enquiries
• Document management
• Bulk mail merge communications
• Other administrative duties relating to the running of the department

Experience/skills needed:

• Teamwork mentality
• Motivated and keen to learn and progress
• Confident with making calls to clients where needed
• The initiative, enthusiasm and self-confidence to interface directly with clients
• High standard of numerical and written English grammar
• Good IT skills and experience of using Excel
• Excellent interpersonal skills and customer focused
• Ability to work on own initiative
• Ability to prioritise workload and work to deadlines

For more details, please apply today

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

The post holder needs to act as a senior point of contact for all relevant activities to ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained. Travel to venues across Coventry as required for meetings related to the planning and provision of the WMS When events require it e.g. during the exam weeks work outside of normal working hours as required. Currently approximately nine days per Work with the team of medical school administrators within the Medical Education department at UHCW to ensure the provision of a seamless, high quality service to the visitors to the medical education office. To act as a senior point of contact for all relevant activities to ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is To ensure, wherever possible, that all documentation is up-to-date, in an orderly fashion and available whenever decisions are being made, reporting exceptional circumstances where necessary. This will require: effective collaboration with all relevant personnel to maintain an efficient administrative system; prompt transcription, manipulation and distribution of appropriate correspondence. To continually contribute to training improvement This will require: undertaking any project work as directed, including obtaining information from the Internet, collation and reporting of data in order to produce reports and spread sheets, utilising relevant Trust IT systems, as determined by the role, ensuring all relevant data is collected and input accurately in line with Trust guidelines. Share ideas for potential service improvement. To implement and maintain an efficient office management system/procedures to enable the Department to optimise their standards of This will require: effective time management, managing schedules and leave arrangements ensuring appropriate and timely communications with all relevant personnel; arranging meetings/events; composing and transcribing minutes proactively ensuring action points are raised and completed; preparation of correspondence and reports; effective management of the office by establishing and maintaining efficient manual and electronic correspondence and documentation management system To support team members. This will require: demonstrating and explaining Departmental practices and procedures; undertaking appropriate training and development with new and existing staff ensuring high standards of practice are maintained at all times; providing cross-cover on a reciprocal basis in the absence of colleagues and providing day to day mutual support for colleagues where required. For further details please see the attached job description.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. Come and be a part of the best NHS trust in England to work for, according to our staff* UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust *In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row. UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust. Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work. At UCLH, we have a real One Team ethos, and our values safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.

Before applying for this extending and rewarding role, we encourage you to view the full job description and person specification

You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us. Interviews will be held on 15/05/2024.

A full description of the role is available in the attachment: job description. Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have. Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. COVID-19 Vaccination Requirements Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

The post holder will require excellent communication skills, ability to prioritise workload, with proven experience in collaborative working, as well as sound knowledge of MS Excel, PowerPoint and other Office software packages. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.