Media Buying (Offline and/or Online)
• The day-to-day media buying for the agency
• Deliver excellent master contract pricing through negotiation and relationships with media owners, wherever applicable
• Develop understanding of client business and ways of working from planning to getting approval and billing process
• Deliver added value opportunities across clients wherever possible
• Book all campaigns according to the brief (with confirmed media) and ensure financials are correct.
• Monitor campaign delivery and reconcile any under deliveries.
• Assist with auditing process across specific client base
• Follow through the closed job for invoicing process (incl. (proof of ads, supplier invoices, TV reporting, signed schedule)
• Constantly monitor performance and delivery of ad server and vendor reporting, where applicable
• Monitor and report on clients’ expenditure update by campaign by media, if needed
• Keep track of clients’ media master contract fulfilments.
• Prepare CI for all mediums and help Planners manage all material submission timelines.
• Work closely with Planners to ensure all the media plans are as per Starscape template and make sure all elements are incorporated.
• Checking campaign start dates on Starscape and ensuring Monitoring Status is updated on a timely basis
Billing Admin
1) Manage the media billing processes which involve
• Co-coordinating with media planning teams on billing instructions
• Processing billing instructions with finance/shared service teams
• Splitting insertions on finance system to match supplier invoices
• Resolving billing discrepancies with relevant stakeholders e.g. media vendors, media, finance and shared service teams
• Billing status monitoring and reporting
• Media plan actualization and reconcilation on monthly basis. Support Planners to update the media plans based on actualized amount.
• Participate in finance WIP & Precision billing meetings to make sure Client's invoices get processed and meet billing timelines.
• Maintain co-ownership of WIP report with finance team, ensure that jobs are progressively reconciled and closed
2) Other billing requirements include
• Support requirements for onboarding of new suppliers
• Ensure 100% billing completion before end of following month of activity
• Close open jobs in a timely manner, ideally within 3 months after campaign activity ends
• Resolve/respond to client billing queries
