Total 4 admin assistant job vacancies in Construction / Property category in The United States of America

Key Responsibilities 

• To perform administrative activities of the department ie, letter/memo log and status, department schedule of deliverables and all other related documents of the investor management department.
• To ensure overall effectiveness and efficiency in delivery of investor management projects in specific business areas assigned by HOD or manager in charge
• Assist Head of Department and Managers manage output, workflow and office deadlines.
• Take and relay accurate and timely messages from telephone callers, emails, memos and answers queries where possible upon approval by the HOD.
• Take minutes for all meetings related to the divisions/ department
• Draft, type and dispatch all the Head of Division/Department correspondence.
• Maintain a comprehensive filing system and ensure traceability
• Database administrators are responsible for the management and maintenance of Investor Management department databases. Database administrators' duties include maintaining adherence to a data management policy and ensuring that databases are functional and fully serve the purpose.
• Responsible to create and maintain multiple databases on a timely manner and ensure accurate and updated information is captured in all the database ie: contact details of the government agencies, list of potential investors and list of activities for reporting purposes.
• Responsible for compiling and maintaining a proper and systematic filing systems for all the paperworks i.e, incoming/outgoing letters, proposals, memos, company profiles etc. and ensures good safekeeping of all important documents.
• Arrange domestic requirement that involve visitation or special program lead or involving by Investor Management i.e local transportation for site visit, issuing placeholder meeting, and all other necessary arrangement required.

Fixed Allowance

1. Car allowance
2. Travelling allowance
3. EPF 16%

Benefits

1. Insurance for staff and dependent
2. Dental & Optical
3. Parking
4. Phone bill
5. Broadband
6. Phone device
7. Mileage claim
8. Meal allowance when travel
9. Winter clothing allowance

Company:

Spearheading the transformation of Cyberjaya into a global tech hub to drive economic growth and sustainability.

Job Responsibilities:

i) Succession Planning & Talent Management

- Assist Head of Department in identify successors and high-potential employees and implementing strategies to develop and retain key talents in the organization.

- Manage and execute the succession planning and talent developmen programs / initiatives.

- Analyse data to measure the impact of the talent management inititives and make data-driven recommendations for continues improvement.

- Manage and track the succession planning and talent management program/initiatives; collect and analyse data to measure the impact and make data-driven recommendations for continues improvement.

ii) Organizational Development

- Assist HODs in design, plan and execute the organizational development programs and initiatives aligned with the organisation's strategic goals and objectives.

- Documentation and paperwork; include but not limited to training materials, organizational policieis and procedures, and project documentation.

- Implement OD's policies and procedures based on a thourouh knowledge of company related policies, best industry practices and applicable laws and regulations.

- Conduct job evaluation exercise to determine the values/worth of a job in relation to other jobs in an management of the Company's salary structure.

- Manage and maintain the employee's Job Description to ensure job requirements are accurately documented and designed and ultimately ensuring the right.

iii) Performance Management - Assists to overall performance management of the employees to ensure effective and complete development of individual KPIs is in accordance to the strategic objectives of the Company. - Facilitate the interation of competencies into performance management processes such as performance reviews and developmental plans.

iv) Learning & Development - Conduct thorough training needs analysis to identify gaps in knowledge and skills within the organization. - Develop and implement the L&D plan that align with the Company's strategic goals. - Evaluate employees proficiency and provide development programs to support employees development and growth. - Track individual performance enhancement program to improve employees performance. - Education assistance for employees to pursuit their further education and skill development. - Utilise data analytics to monitor and assess the L&D effectiveness, make data-driven recommendation for employees'career development.

v) Culture & Engagement - Plan, manage and execute the culture and internal engagement programs to retain and improve employees' experience and emotional attachment to the company, their job duties, position within the company, their fellow employees, and the company culture towards becoming a HPO. - Develop and execute the internal communications for all staff.

vi) Industrial Training - Plan, coordinate and execute the overall internship program which includes but not limited to sourcing for trainees, coordinate interview, monitor and compile daily logs and monthyly evaluation etc. - To undertake any additional assignment as instructed by the Company

Job Requirements:

Experience

- Minimum 7 years working experience with at least 2 years holding Assistant Manager position.

- Exposure to oranizational development / talent management areas will be an advantage. Qualification

- Bachelor's Degree in Human Resource, Business Management or equivalent.

- Bachelor's Degree in Communications or equivalent.

• Competitive remuneration package.

Perks & Benefits

• Personal leave
• Sabbatical leave
• Open culture

公司：

引領賽城轉型為全球科技中心，以推動經濟成長和永續發展。

工作職責：

i) 繼任計畫與人才管理

- 協助部門主管確定繼任者和高潛力員工，並實施策略以培養和留住組織中的關鍵人才。

- 管理和執行繼任計畫和人才發展計畫/措施。

- 分析數據以衡量人才管理措施的影響，並提出數據驅動的持續改進建議。

- 管理和追蹤繼任計畫和人才管理計畫/措施；收集和分析數據以衡量影響並提出數據驅動的建議以持續改進。

ii) 組織發展

- 協助 HOD 設計、規劃和執行與組織策略目標一致的組織發展計畫和措施。

- 文件和文書工作；包括但不限於培訓材料、組織政策和程序以及專案文件。

- 基於對公司相關政策、最佳行業實踐和適用法律法規的全面了解，實施 OD 的政策和程序。

- 進行工作評估，以確定與公司薪資結構管理中的其他工作相關的工作的價值/價值。

- 管理和維護員工的工作描述，以確保工作要求得到準確記錄和設計，並最終確保正確。

iii) 績效管理- 協助員工的整體績效管理，確保個人關鍵績效指標的有效和完整的發展符合公司的策略目標。 - 促進能力與績效管理流程（例如績效評估和發展計畫）的整合。

iv) 學習與發展- 進行徹底的訓練需求分析，以確定組織內知識和技能的差距。 - 制定並實施符合公司策略目標的學習與發展計畫。 - 評估員工的熟練程度並提供發展計劃以支持員工的發展和成長。 - 追蹤個人績效提升計畫以提高員工績效。 - 為員工提供進一步教育和技能發展的教育協助。 - 利用數據分析監控和評估L&D有效性，為員工的職業發展提供數據驅動的建議。

v) 文化和敬業度- 規劃、管理和執行文化和內部敬業度計劃，以保留和改善員工的體驗和對公司的情感依戀、他們的工作職責、在公司內的職位、同事以及公司文化，從而成為一個HPO。 - 為所有員工製定並執行內部溝通。

vi) 工業培訓- 規劃、協調和執行整個實習計劃，包括但不限於尋找實習生、協調面試、監控和編制每日日誌以及每月評估等。

工作要求：

經驗

- 至少 7 年工作經驗，其中至少 2 年擔任助理經理職位。

- 接觸組織發展/人才管理領域將是一個優勢。資質

- 人力資源、商業管理或同等學歷學士學位。

- 傳播學學士學位或同等學歷。

• 有競爭力的薪資待遇。

津貼和福利

• 事假
• 休假
• 開放文化

Title:  HR  Cum Admin

Location : Plaza OSK , Jalan Ampang  KL 

Salary range : RM 3,500 – RM 4,000

Experience & Qualification:

• Candidate must possess at least a Diploma in Human Resources, Business Administration, or related field.
• Minimum 1-2 years of experience in Human Resources OR Recruitment Roles.
• Proficient in communication (Cantonese, English, Mandarin); able to read and write in both Chinese and English. Fluency in Cantonese is considered an added advantage.
• Proficiency in MS Office applications.
• Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.
• Positive attitude, team player mindset, and willingness to take initiative.
• Strong communication, interpersonal skills, detail oriented, and discretion in handling sensitive information.
• Knowledge of the Employment Act of 1995, regulations, and best practices is an added advantage.

Job Description:

Ensure on-time and accuracy of processing the monthly statutory payroll, deduction, tax forms and compliance to statutory requirements for the assigned companies under the Group.
Process staff’s monthly OT and claims.
Oversee employee insurance requirements and ensure that timely updates are provided to insurance company as required for the policies.
Prepare HR documentation including employment letters, confirmation/non-confirmation/promotion/ transfer etc.
Assist in handling employee grievances, absenteeism, disciplinary issues etc.
Responsible to monitor employee leave and employee attendance, probationary review, and conducting job appraisal for employment confirmation.
To carry out any other duties as instructed by superior from time to time.
To perform any other duties as required by Management from time to time
Handling all building and office administration.
To assist in various work coordination, general admin works and documentation.
Perform any other related duties as and when assigned.
Perform other ad-hoc tasks if required.
 

Working Day/Hour:

6  working  days (Monday – Friday)8.00am -6.00pm

Saturday  - 8.00am – 12.00pm

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal development opportunities