[FULL-TIME] Administrative Executive (aka the Facilitator)
To support organisational processes, enabling ACRES to smoothly and effectively advance our mission in animal advocacy.
What will you do?
You will be providing administrative support for ACRES in an organised and timely manner, by assisting with tasks related to book keeping, operations and HR functions
You will be working closely with the Co-CEOs, by assisting them by organising and coordinating meetings.
You will play an important role by assisting with smooth running of the office and the team, thereby enabling ACRES to progress our cause for the animals.
How will you do it? (Responsibilities and Duties)
• Carrying out administrative operations such as, but not limited to banking in donations, preparation of payment vouchers, pay slips for approval by Finance Manager and management personnel, as per finance SOP.
• Handle phone calls to ACRES office line.
• Process and maintain petty cash claims and leave applications from staff members.
• Process online merchandise orders and mail them.
• Procure office and operational supplies, in accordance with the organisation’s SOP.
• Maintaining the donor database, by promptly keying in all income
• Assist the Co-CEOs by planning and coordinating returns of monthly and quarterly team and individual meetings.
• Coordinate documentation of fundraising permits and licenses for events and island-wide donation boxes.
What strengths, qualifications and requirements do you need? Please see our introductory section for what is expected of all ACRES staff on top of this page.
In addition, we need someone who can:
• Be a dependable member with a positive attitude, who will be regularly and directly working with all staff members at ACRES
• Work weekdays 9:30am to 5pm; and work from office 4 days a week.
• Possesses a strong background in administrative and human resources functions.
• Proficient in Microsoft Office and English
• Has a keen eye for detail, to maintain accuracy and quality of work delivered
• Be a resourceful person, who is self-driven and manages time effectively
• Only Singaporeans and PRs may apply.
• Class 3A driving license an advantage.
Salary (including allowances) before CPF contributions
$2,500 during first 3 months’ probation.
$2,700 after probation and eligible for quarterly performance bonus of up to $450.
Please read this section thoroughly before applying for positions at ACRES
ACRES’ vision is “A world where animals are treated with compassion and respect.” A powerful way to create such a world is to be the change, and role-model compassion and respect to animals and people. Then people learn compassion and respect through receiving it from us and observing us. This includes our colleagues, volunteers, members of the public and other stakeholders.
This approach of being the change also applies to one of our objectives which is to “educate people on lifestyle choices which do not involve the abuse of animals and which are environment-friendly”. So we strive for our lifestyles to also be aligned around this objective.
We also look for these strengths in all staff so we co-create a positive work culture:
• Has positive relationships and healthy communications with diversity of people. For example, they listen empathetically, appreciate, forgive, apologise and help each other.
• Have a proactive, positive service orientation towards colleagues, volunteers, members of the public and other stakeholders.
• Handle interpersonal tension and conflict situations compassionately and respectfully, striving for win-win solutions as much as possible.
• Manage own emotions in healthy and effective ways.
• Strong orientation to learning and growing in various ways such as being open and receptive to feedback, self-study, peer-learning, formal learning opportunities, learning from success, mistakes and failures.
