Total 10 Corporate Affairs Executive job vacancies in Administrative / Clerical category in Penang

Job Description:

• Perform general administrative duties such as preparing payroll, EPF, Socso.
• Timely processing & verification of invoices, in house reimbursement expenses, etc...
• Prepare payment vouchers including but not limited to vendors, utilities, rentals, business associates.
• Keep petty cash account, revenue and expense account, bank statement
• Deal with banks, EPF, Socso, insurance companies, bank statement, etc...
• Prepare service tax submission / payment to customs.
• Prepare PCB's and company tax submission / payments to Dept of Inland Revenue.
• Prepare full set account and pass to audit in yearly basis by using online accounting system.
• Maintain record of employees such as appointment letters, annual leave, unpaid leave, medical leave, etc...
• Prepare tender documents, contract documents, tender notices, tender amendment, etc...
• Assist on preparing tender comparisons
• Maintain good filing system, physical as well as server filing system.
• Maintain strict confidentiality with all employees and business associates.
• Maintain meetings schedule.
• Correspondence and e-mails.
• Contribute to team effort within office environment.
• Deal with office vendors, such as cleaners, drinking water supplier, etc...
• Telephony services and taking messages.

Job Requirement:

• Candidate must possess at least a Diploma in Accounting, Human Resources, Business Administration, or related field.
• Fresh Graduates are encouraged to apply.
• Good knowledge and skill in MS Office, Outlook, Power Point, etc...
• Ability in multitasking, excellent communication, interpersonal, and organizational skills.
• Applicants should be Malaysian citizen.

Perks & Benefits

• Central location
• Personal leave
• Open culture

Financial Record Keeping

• Maintain accurate financial records, including general ledger, accounts payable, and accounts receivable.
• Process invoices, receipts, payments, and manage expense reports.
• Ensure all financial transactions are recorded accurately and timely.
• Reconcile bank statements and resolve discrepancies.
• Coordinate with external auditors and provide necessary documentation for audits.

Human Resources

• Maintain and update employee records and HR databases.
• Process payroll, ensuring accurate and timely payment of salaries and benefits.
• Handle employee queries related to payroll, benefits, and HR policies that must compliance with labor law.

Administration

• Oversee office supplies, equipment maintenance, and facility management.
• Ensure a clean, safe, and organized working environment.
• Coordinate with external vendors and service providers.
• Organize company events, meetings, and conferences.

• Parking Subsidy
• Medical Fee
• Medical Checkup
• 12 days Annual Leave
• 13-14 Public Holiday
• Allowance
• Remote work flexibility

• Collaborate with the sales team to develop efficient methods for handling issues with customers and vendors
• Monitor the customer satisfaction levels and develop methods for increasing them
• Assist in creating ways for delivering excellent customer service
• Handle office interactions which includes answering phone inquiries, and handling requests in a professional manner.
• Coordinate communication between various departments, to keep all parties informed of general business operations.
• Responsible for maintaining a high level of professionalism with clients and working to establish a positive rapport with every customer
• Work with the management team to stay updated on product knowledge and be informed of any changes in company policies

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

Responsibilities

1.            Answering phone call.
2.            Goods receiving, checking, labelling and update daily goods receive record. 
3.            Prepare Purchase Order, loan form, Delivery Order, etc.
4.            Liaise with the supplier for the latest ETA and direct delivery status.
6.            Arrange & monitor goods delivery by courier.
7.            Assist with stock take by quarterly. 
8.            Familiar in SQL system, Microsoft Excel, Microsoft word.
9.            Other ad-hoc task as assigned.

Requirement

1. Fresh Graduates are welcome as long as you are willing and ready to learn.
2. Or 1 Year(s) of working experience in the related field is required for this position.
3. Required languages: English, Mandarin and Bahasa Malaysia.
4. Ability to multi-task and work independently and as part of a team, with a positive and organized approach. 

 Benefits

• Attractive Year End Performance Bonus
• Company trips
• Regular team activities
• Annual Leave / Medical Leave
• Medical, Dentist, Optical, Parking claim
• A fast-growing company that ensures career growth.
• On-Job Training Provided.

職位描述：

• 履行一般行政職責，例如準備薪資單、EPF、Socso。
• 及時處理和驗證發票、內部報銷費用等...
• 準備付款憑證，包括但不限於供應商、公用事業、租賃、商業夥伴。
• 保留小額現金帳戶、收入和支出帳戶、銀行對帳單
• 處理銀行、EPF、Socso、保險公司、銀行結單等...
• 準備向海關提交/支付服務稅。
• 向稅務局準備 PCB 和公司稅提交/付款。
• 使用線上會計系統準備全套帳目並每年進行審計。
• 維護員工記錄，如任命書、年假、無薪假、病假等...
• 準備招標文件、合約文件、招標公告、投標修改等...
• 協助準備投標比較
• 維護良好的檔案系統、實體檔案系統以及伺服器檔案系統。
• 對所有員工和業務夥伴嚴格保密。
• 維護會議日程。
• 信件和電子郵件。
• 為辦公環境中的團隊努力做出貢獻。
• 與辦公室供應商打交道，例如清潔工、飲用水供應商等…
• 電話服務和留言。

津貼和福利

• 中心位置
• 事假
• 開放文化

財務記錄保存

• 維護準確的財務記錄，包括總帳、應付帳款和應收帳款。
• 處理發票、收據、付款並管理費用報告。
• 確保準確、及時地記錄所有財務交易。
• 核對銀行對帳單並解決差異。
• 與外部審計員協調並提供必要的審計文件。

人力資源

• 維護和更新員工記錄和人力資源資料庫。
• 處理薪資單，確保準確、及時支付薪資和福利。
• 處理與薪資、福利和人力資源政策相關的員工查詢，這些查詢必須符合勞動法。

行政

• 監督辦公用品、設備維護和設施管理。
• 確保清潔、安全、有序的工作環境。
• 與外部供應商和服務提供者協調。
• 組織公司活動、會議和大會。

• 停車補助
• 醫療費
• 身體檢查
• 12天年假
• 13-14國定假日
• 津貼
• 遠距工作彈性

Responsibilities:

1.⁠ ⁠Responsible in carrying out all aspects of the company secretarial function;

2.⁠ ⁠Manage a portfolio of clients and ensure timely billings and collection;

3.⁠ ⁠Undertake preparation and review of resolutions and documents for lodgement to the relevant authorities;

4.⁠ ⁠Update and maintain all relevant statutory records and documents for clients;

5.⁠ ⁠Well versed in Companies Act 2016, Companies Commission of Malaysia’s requirements and other relevant authorities in connection with company secretarial matters;

6.⁠ ⁠Monitor and comply with submission deadlines;

7.⁠ ⁠Attend Board meetings, Annual General Meetings, Extraordinary General Meetings, etc., and preparation of meeting agendas and minutes of meetings;

8.⁠ ⁠Keep abreast with relevant legislation and regulatory changes.

Requirements:

1.⁠ ⁠Qualified ICSA graduates, MAICSA membership with relevant tertiary qualifications; ICSA finalist or currently pursuing ICSA course;

2.⁠ ⁠Minimum of 1 year’s working experience in corporate secretarial practice, preferably in a Company Secretarial Firm;

3.⁠ ⁠Good knowledge of the Companies Act and experience in preparation of board meeting agendas and minutes and any other advisory secretarial services;

4.⁠ ⁠Good inter-personal and communication skills;

5.⁠ ⁠Able to work independently with strong sense of integrity and decorum;

6.⁠ ⁠Able to work under pressure and meet tight deadlines;

7.⁠ ⁠Able to lead and motivate small staff teams;

8.⁠ ⁠Strong command of English language and business writing skills;

9.⁠ ⁠Competency in Microsoft Word and Excel.

Perks & Benefits

• Personal leave
• Sabbatical leave
• Personal development opportunities
• Bonus
• Staff Refreshment
• Medical insurance
• 5 days weeks
• Central location
• Paid training and development

Responsibilities:

1.⁠ ⁠Responsible in carrying out all aspects of the company secretarial function;

2.⁠ ⁠Manage a portfolio of clients and ensure timely billings and collection;

3.⁠ ⁠Undertake preparation and review of resolutions and documents for lodgement to the relevant authorities;

4.⁠ ⁠Update and maintain all relevant statutory records and documents for clients;

5.⁠ ⁠Well versed in Companies Act 2016, Companies Commission of Malaysia’s requirements and other relevant authorities in connection with company secretarial matters;

6.⁠ ⁠Monitor and comply with submission deadlines;

7.⁠ ⁠Attend Board meetings, Annual General Meetings, Extraordinary General Meetings, etc., and preparation of meeting agendas and minutes of meetings;

8.⁠ ⁠Keep abreast with relevant legislation and regulatory changes.

Requirements:

1.⁠ ⁠Qualified ICSA graduates, MAICSA membership with relevant tertiary qualifications; ICSA finalist or currently pursuing ICSA course;

2.⁠ ⁠Minimum of 1 year’s working experience in corporate secretarial practice, preferably in a Company Secretarial Firm;

3.⁠ ⁠Good knowledge of the Companies Act and experience in preparation of board meeting agendas and minutes and any other advisory secretarial services;

4.⁠ ⁠Good inter-personal and communication skills;

5.⁠ ⁠Able to work independently with strong sense of integrity and decorum;

6.⁠ ⁠Able to work under pressure and meet tight deadlines;

7.⁠ ⁠Able to lead and motivate small staff teams;

8.⁠ ⁠Strong command of English language and business writing skills;

9.⁠ ⁠Competency in Microsoft Word and Excel.

Perks & Benefits

• Personal leave
• Sabbatical leave
• Personal development opportunities
• Bonus
• Staff Refreshment
• Medical insurance
• 5 days weeks
• Central location
• Paid training and development

Responsibilities:

1.⁠ ⁠Responsible in carrying out all aspects of the company secretarial function;

2.⁠ ⁠Manage a portfolio of clients and ensure timely billings and collection;

3.⁠ ⁠Undertake preparation and review of resolutions and documents for lodgement to the relevant authorities;

4.⁠ ⁠Update and maintain all relevant statutory records and documents for clients;

5.⁠ ⁠Well versed in Companies Act 2016, Companies Commission of Malaysia’s requirements and other relevant authorities in connection with company secretarial matters;

6.⁠ ⁠Monitor and comply with submission deadlines;

7.⁠ ⁠Attend Board meetings, Annual General Meetings, Extraordinary General Meetings, etc., and preparation of meeting agendas and minutes of meetings;

8.⁠ ⁠Keep abreast with relevant legislation and regulatory changes.

Requirements:

1.⁠ ⁠Qualified ICSA graduates, MAICSA membership with relevant tertiary qualifications; ICSA finalist or currently pursuing ICSA course;

2.⁠ ⁠Minimum of 1 year’s working experience in corporate secretarial practice, preferably in a Company Secretarial Firm;

3.⁠ ⁠Good knowledge of the Companies Act and experience in preparation of board meeting agendas and minutes and any other advisory secretarial services;

4.⁠ ⁠Good inter-personal and communication skills;

5.⁠ ⁠Able to work independently with strong sense of integrity and decorum;

6.⁠ ⁠Able to work under pressure and meet tight deadlines;

7.⁠ ⁠Able to lead and motivate small staff teams;

8.⁠ ⁠Strong command of English language and business writing skills;

9.⁠ ⁠Competency in Microsoft Word and Excel.

Perks & Benefits

• Personal leave
• Sabbatical leave
• Personal development opportunities
• Bonus
• Staff Refreshment
• Medical insurance
• 5 days weeks
• Central location
• Paid training and development

職責：

1.⁠ ⁠負責履行公司秘書職能的各個面向；

2.⁠管理客戶組合併確保及時計費和收款；

3.⁠ ⁠準備和審查向有關當局提交的決議和文件；

4.⁠ ⁠為客戶更新並維護所有相關法定記錄和文件；

5.⁠ ⁠精通2016年公司法、馬來西亞公司委員會的要求以及與公司秘書事務有關的其他相關機構；

6.⁠ ⁠監控並遵守提交截止日期；

7. ⁠ 出席董事會、年度股東大會、臨時股東大會等，並準備會議議程及會議紀錄；

8.⁠ ⁠及時了解相關立法和監管變化。

要求：

1.⁠ ⁠合格的ICSA畢業生，具有相關高等教育資格的MAICSA會員； ICSA 決賽入圍者或正在攻讀 ICSA 課程；

2.⁠ ⁠至少1年公司秘書實務工作經驗，最好在公司秘書公司工作；

3.⁠ ⁠對公司法有良好的了解，並具有準備董事會會議議程和會議記錄以及任何其他諮詢秘書服務的經驗；

4.⁠ ⁠良好的人際溝通與溝通能力；

5. ⁠ 能夠獨立工作，誠信、禮儀意識強；

6.⁠ ⁠能夠在壓力下工作並按時完成任務；

7.⁠ ⁠能夠領導並激勵小型員工團隊；

8.⁠ ⁠較強的英語語言能力及商務寫作能力；

9.⁠ ⁠Microsoft Word 和 Excel 的能力。

津貼和福利

• 事假
• 休假
• 個人發展機會
• 獎金
• 員工茶點
• 醫療保險
• 每週 5 天
• 中心位置
• 有薪培訓和發展