Position Details
Job Code #:
JC-500481
Position #(s):
051-140-5393-809
Working Title:
Procurement Analyst
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$6,031.00 - $7,547.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Shall Consider:
STAFF SERVICES ANALYST
$3,861.00 - $4,839.00 A
$4,181.00 - $5,233.00 B
$5,014.00 - $6,276.00 C
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Facility:
Disbursements
Department Information
The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.
The Disbursements Division (DISB) of the California State Controller’s Office plays a crucial role in ensuring that the state’s financial obligations are disbursed accurately and on time. This division handles the issuance of payments for State employees, retirees, vendors, and various state programs, making it essential to keeping California’s operations running smoothly. By joining this team, you’ll be at the heart of financial management, gaining hands-on experience in processing and overseeing millions in state funds.
Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives!
Visit our website to learn more about the State Controller’s Office.
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Job Description And Duties
Under general direction of a Staff Services Manager II, and with minimal supervision, the incumbent acts as the Disbursements Bureau Procurement Analyst, performing varied and moderate to complex procurement duties and acting as a resource to management on the procurement process. The incumbent will also act as an expert on functions in support of Disbursements Bureau Administrative Support Team (AST) and perform a range of professional and analytical duties in support of the Bureau’s mission. Duties include, but are not limited to the following:
Duties Performed:
(Candidates must perform the following functions with or without reasonable accommodations.)
- Perform varied and moderate to complex procurement duties and act as a resource to management on the procurement process.
- Initiate Purchase Requisitions utilizing the Financial Information System for California (FI$Cal) and utilize FI$Cal to ensure payments are posted correctly and to run reports, gather data, and perform tasks for various assignments, projects, or requests related to procurement.
- Back up and provide input to the Fiscal Control Manager on procurement-related budget drills and inquiries.
- Develop and manage Scopes of Work, budget, advertisements, Invitations for Bid, specifications, and appropriate procurement documentation.
- Remain aware and responsive to changes in the Purchasing Authority Manual, State Administrative Manual, and State Contracting Manual rules, regulations and delegation requirements to ensure that procurements and procedures meet State standards.
- Reconcile procurement expenditure tracking spreadsheets and work with Departmental Accounting Office, Budget Office, Contracts and Procurement Unit (C&P), and vendors to resolve discrepancies timely.
- Coordinate with the appropriate Disbursement Units to support changes impacting processes including but not limited to FI$Cal, Print & Mail Modernization Project (PMMP), paperless processing, and/or new programs being added and disseminate information related to workflow changes to stakeholders.
- Perform duties and act as a resource to management related to the procurement of new equipment and upgrades to existing equipment and software in support of special project efforts.
- Work with Department of General Services (DGS), C&P, Disbursements management and SMEs to develop, draft, negotiate, approve, and execute procurement documents.
- Confer with C&P, Business Services Office, and DGS to develop, modify and implement plans for logistical arrangements of incoming/outgoing machines, electrical upgrades, moving of equipment, and other facilities-related tasks.
You will find additional information about the job in the
Duty Statement .
Special Requirements
A resume is required.
A Statement of Qualifications is required; please see ‘Required Application Package Documents’ for instructions.
Take the required examination here: Associate Governmental Program Analyst Examination
Take the required examination here: Staff Services Analyst Examination
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 12/22/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
State Controller's Office
Human Resources
Attn: Human Resources Office, J.W.
300 Capitol Mall 3rd Floor, Ste 300
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
State Controller's Office
Human Resources
Attn: Human Resources Office, J.W.
300 Capitol Mall 3rd Floor, Ste 300
Sacramento , CA 95814
Applications dropped off in person must be received by 5 p.m. in HR, by the final filing date.
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications - The Statement of Qualifications (SOQ) is a narrative discussion of the candidate’s knowledge and experience, which qualifies them for the position. A resume does not take the place of an SOQ. Applications received without this information may not be considered for this position. The SOQ should be no more than two pages in length, 12 pt. font, and respond to the following:
- Describe your experience, education, and/or training as it relates to the duty statement and desirable qualifications.
- Describe your working experience and knowledge of procurement and contract management within the public and/or private sector.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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