Total 8 secretary job vacancies in petaling jaya

RESUME IS COMPULSORY     

• Manage the day-to-day office and personal tasks of the CEO, including prioritizing important deliverables.
• Maintain accurate calendars, ensuring all appointments and commitments are kept in order.
• Participate in highly confidential meetings, providing accurate records, transcribing minutes, and distributing them accordingly.
• Collaborate with team members to organize various corporate events, ensuring smooth execution.
• Act as a liaison for the CEO office, handling internal and external inquiries professionally and promptly.
• Conduct research, collect, and analyze data to prepare reports and documentation as needed.
• Maintain organized filing systems, both physical and digital, for easy retrieval of documents.

For the avoidance of doubt, the description of the above tasks is not final and may be added, modified, or amended. You are required to carry out your duties and functions in relation to the business and structure of the Company from time to time.

Perks & Benefits

• Medical insurance
• Personal leave

Job Responsibilities:

• Reception duties - answer and direct phone calls, organise & serve refreshments for clients/meetings, distribution of incoming mail, letters, faxes
• Diary Management - organize and schedule appointments
• Office Management - cleanliness of office, upkeep of all office automation, replenish office supplies such as pantry and stationery stock
• Filing Management - maintain a structured filing system
• Fleet Management - insurance & road tax renewals of company vehicles 
• Liaising with Suppliers, Building Management Office, Parking Office, Company Secretary and Auditors
• Travel arrangements - flight tickets, hotel, limo, logistics arrangements for office staff & visiting guests.
• Claims Management - submit and reconcile monthly travel & credit card expense reports.
• Petty Cash Management
• Draft professional emails & letters in English and Bahasa Malaysia 

Requirements:

• Minimum 2 years proven experience as an administrative assistant, office secretary or admin secretary. 
• Minimum Diploma in Business Administration/Management; additional qualification as an Administrative Assistant or Secretary will be a plus.
• Knowledge of office management systems and procedures.
• Proficient in MS Office (MS Word, MS Excel and MS PowerPoint).
• Good time management skills and the ability to prioritize work.
• Well organized, attention to detail and problem solving skills.
• Professional demeanor and attitude
• Must always demonstrate high degree of integrity in maintaining confidentiality
• Must be able to work long hours if required.

Perks & Benefits

• Nearby public transport (MRT)
• Outpatient Medical

Required to perform word processing duties necessary for the efficient operation of the office.

Duties (Key Responsibilities):

• Provide secretarial support to the Technical Group assigned
• Assist in typing Standard Form of Contract
• Assist in typing Tender / Contract Documents as required by the Technical Group
• Scan all the Incoming Letters/Correspondences and transfer to the project folder
• Prepare documents for despatch
• Other duties as and when required

Job Requirements & Person Specification (Qualifications, Experience, Skills & Behaviours):

• Minimum SPM/MCE holder or equivalent
• Proficient in Microsoft Word, Excel, Power Point and the like
• Minimum 5 years relevant working experience
• Proficient in English and Bahasa. Ability to speak and write in Mandarin will be an added advantage

Perks & Benefits

• Nearby public transport
• Central location

履歷是強制性的

• 管理執行長的日常辦公室和個人任務，包括確定重要交付成果的優先順序。
• 保持準確的日曆，確保所有約會和承諾都井然有序。
• 參加高度機密的會議，提供準確的記錄、抄寫會議記錄並相應地分發它們。
• 與團隊成員合作組織各種公司活動，確保順利執行。
• 擔任執行長辦公室的聯絡人，專業、及時地處理內部和外部詢問。
• 進行研究、收集和分析數據，以根據需要準備報告和文件。
• 維護有組織的實體和數位歸檔系統，以便輕鬆檢索文件。

為避免疑義，上述任務的描述不是最終的，可能會被添加、修改或修改。您需要不時履行與公司業務和結構相關的職責和職能。

津貼和福利

• 醫療保險
• 事假

工作職責：

• 接待職責 - 接聽和轉接電話、為客戶/會議組織和提供茶點、分發收到的郵件、信件、傳真
• 日記管理 - 組織和安排約會
• 辦公室管理 - 辦公室清潔、所有辦公室自動化的維護、補充辦公用品，如食品儲藏室和文具庫存
• 歸檔管理 - 維護結構化歸檔系統
• 車隊管理 - 公司車輛的保險和路稅更新
• 與供應商、建築管理辦公室、停車辦公室、公司秘書和審計師聯絡
• 旅行安排 - 為辦公室工作人員和來訪的客人提供機票、飯店、豪華轎車、後勤安排。
• 索賠管理 - 提交並核對每月旅行和信用卡費用報告。
• 小額現金管理
• 用英語和馬來語起草專業電子郵件和信件

要求：

• 至少 2 年擔任行政助理、辦公室秘書或行政秘書的經驗。
• 工商管理/管理最低文憑；擔任行政助理或秘書的額外資格將是一個優勢。
• 了解辦公室管理系統和程序。
• 精通 MS Office（MS Word、MS Excel 和 MS PowerPoint）。
• 良好的時間管理技能和決定工作優先順序的能力。
• 組織良好，注重細節和解決問題的能力。
• 職業風範與態度
• 在保密方面必須始終表現出高度的誠信
• 如果需要，必須能夠長時間工作。

津貼和福利

• 附近的公共交通（地鐵）
• 門診醫療

需要執行辦公室有效運作所需的文字處理職責。

職責（主要職責）：

• 為指定的技術小組提供秘書支持
• 協助輸入標準合約格式
• 依照技術組的要求協助輸入投標/合約文件
• 掃描所有收到的信件/信件並傳輸到專案資料夾
• 準備出貨文件
• 需要時的其他職責

工作要求和人員規格（資格、經驗、技能和行為）：

• 最低 SPM/MCE 持有者或同等學歷
• 精通Microsoft Word、Excel、Power Point等
• 至少 5 年相關工作經驗
• 精通英語和馬來語。能夠用國語說話和寫作將是一個額外的優勢

津貼和福利

• 附近的公共交通
• 中心位置

Job Description:

• Assist in providing corporate secretarial services to a portfolio of clients.
• Assist in ensuring prompt response and delivery of documents to clients.
• Assist in register and lodge documents to the registrar according to the deadline provided in the Company Act 2016
• Willing to travel to Suruhanjaya Syarikat Malaysia (SSM) to lodge forms and documents on an ad-hoc basis
• To perform other ad-hoc secretarial duties as and when required.
• Preparing of documents pertaining to statutory records (such as directors' and members' resolutions)
• Preparing Annual Returns and online submissions of statutory forms.
• Maintaining and updating of secretarial records.
• Filing of minutes of meeting and resolutions

Job Requirement:

• ICSA qualification (MAICSA Graduate), Bachelor Degree or Diploma in Business Administration or equivalent academic background.
• Candidates without qualification but with relevant experience will also be considered.
• At least 1 year of working experience in corporate secretarial practice.
• A Chinese speaker will be preferable as we need to communicate with clients in China.
• Knowledge of using Microsoft Word, Excel and Power Point application.
• Good knowledge of Companies Act 2016 and familiar with the regulatory and reporting requirements and guidelines.
• Meticulous, organised, with strong sense of responsibility, pro-active and self-initiative.
• Ability to prioritize work and able to work independently with minimum supervision to render relevant corporate secretarial support to the company’s clients and meet deadlines.
• Good interpersonal communication skills and good working attitude to work well with people at all levels.
• Able to manage and handle portfolios of companies

Benefits

• Special Leave Entitlement
• Sponsorship for Professional Qualification Study
• Subsidy for Professional Qualification Yearly Membership Fee
• Incentive for Progression in Professional Qualification
• Medical Insurance Coverage
• Performance Incentive
• Overtime Claim
• Attire Claim Yearly
• Yearly Bonus
• Company Trip
• Team Building Event
• Festival Event
• Relocation Subsidy
• Employee Referral Program

職位描述：

• 協助向一系列客戶提供公司秘書服務。
• 協助確保及時回覆並向客戶交付文件。
• 根據2016年公司法規定的期限，協助註冊並向註冊官提交文件
• 願意暫時前往馬來西亞 Suruhanjaya Syarikat (SSM) 提交表格和文件
• 根據需要履行其他臨時秘書職責。
• 準備與法定記錄有關的文件（例如董事和成員的決議）
• 準備年度申報表和線上提交法定表格。
• 維護和更新秘書記錄。
• 提交會議記錄和決議

職位需要：

• ICSA 資格（MAICSA 畢業生）、工商管理學士學位或文憑或同等學術背景。
• 沒有資格但具有相關經驗的候選人也會被考慮。
• 至少1年公司秘書實務工作經驗。
• 因為我們需要與中國的客戶溝通，所以會說中文的人會更好。
• 了解使用 Microsoft Word、Excel 和 Power Point 應用程式。
• 熟悉 2016 年公司法並熟悉監管和報告要求及指南。
• 一絲不苟，有條理，責任感強，積極主動，主動進取。
• 能夠確定工作的優先順序，並能夠在最少的監督下獨立工作，為公司客戶提供相關的公司秘書支援並按時完成任務。
• 良好的人際溝通能力和良好的工作態度，能夠與各級人員良好合作。
• 能夠管理和處理公司的投資組合

好處

• 特別休假權利
• 資助專業資格學習
• 專業資格會員年費補貼
• 專業資格進步激勵
• 醫療保險範圍
• 績效激勵
• 加班索賠
• 每年服裝索賠
• 年度獎金
• 公司旅行
• 團隊建立活動
• 節慶活動
• 搬遷補貼
• 員工推薦計劃