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The incumbent will play a pivotal role in assisting the Company Secretary to ensure the compliance with statutory and regulatory requirements, corporate governance, and effective board administration. The incumbent will work closely with the Company Secretary to liaise witthe senior management team and board of directors, providing expert advice, managing legal and governance matters, and contributing to the smooth functioning of the organization.

Ensure compliance with statutory and regulatory requirements, including but not limited to the Companies Act, and Bank Negara Malaysia regulations.
Serve as the primary point of contact for all board-related matters, liaising with directors, shareholders, and external parties as necessary.
Plan and manage board meetings, including preparing agendas, coordinating meeting logistics, and ensuring accurate recording of minutes.
Maintain an up-to-date knowledge of corporate governance best practices and industry trends, recommending improvements to the board structure, composition, and governance policies.
Prepare and file statutory returns, resolutions, and other required documentation in a timely and accurate manner.
Provide advice and guidance to the senior management team and board on corporate governance, regulatory compliance, and legal matters.
Oversee the company's corporate secretarial function.
Collaborate with internal stakeholders, such as legal, risk, compliance, and finance departments, to ensure alignment and adherence to corporate governance standards.
Monitor changes in relevant laws and regulations, assess their impact on the organization, and implement necessary updates to policies and procedures.
Maintain proper records and documentation, ensuring confidentiality and security of sensitive information.
Foster a culture of compliance, ethical behavior, and professionalism within the organization.

Requirement

Bachelor's degree in Law, Business Administration, or a related field. A professional qualification such as ICSA (Institute of Chartered Secretaries and Administrators) would be advantageous.
Proven experience as a Company Secretary or Assistant Company Secretary within a bank, financial institution, or listed company in Malaysia.
Thorough knowledge of corporate governance principles, statutory requirements, and regulatory frameworks applicable to financial institutions.
Excellent understanding of the Companies Act, BNM Corporate Governance, Bursa Malaysia listing requirements, and other relevant laws and regulations.
Strong interpersonal and communication skills, with the ability to interact effectively with board members, senior management, and external stakeholders.
High level of professionalism, integrity, and discretion in handling confidential and sensitive information.
Meticulous attention to detail, strong organizational skills, and the ability to manage multiple priorities within tight deadlines.
Proficiency in relevant computer applications and corporate secretarial software.
Ability to work independently and as part of a team, demonstrating leadership and mentoring skills.
Fluency in English and Bahasa Malaysia, both written and spoken.
Proficiency in MS Office (Words, Excel and PowerPoint).

Quick Apply

Rezzuan, Yeoh & Ong Sdn Bhd

Admin Project Secretary

Full-time

Kuala Lumpur, Federal Territory of...

Administrative / Clerical

1 week ago

Job Requirements:

Candidate must possess at least a Professional Certificate, Diploma,
Advanced/ Higher/ Graduate Diploma, Engineering/ Business Studies/ Administration/ Management, Secretarial, Finance/ Accountancy/ Banking/ Project Human Resource Management or equivalent.
Required skill(s): able to communicate with all level of people, proficient in both written & spoken in english, Prompt with experience in interior fit out with of related field, MS Office.
Required language(s): Bahasa Malaysia, Chinese, English
At least 2 year(s) of working experience in the related field is required for this position.
Preferably Junior Executives specializing in Secretarial/Executive, Enginering background or equivalent.
1 Full-Time position(s) available.

General Scope:

The Project Secretary plays a pivotal role in overseeing and coordinating the administrative and documentation aspects of construction and consultancy projects. This position demands exceptional organizational skills, meticulous attention to detail, effective communication, and a fundamental understanding of contract law.

Qualifications and Skills:

Proven experience in project management and administration, with a fundamental understanding of contract law.
Strong organizational and communication skills.
Exceptional attention to detail and the ability to manage complex documentation.
Proficiency in project management software and Microsoft Office applications.
Knowledge of industry standards and processes in construction and consultancy.
Professional qualifications in mechanical engineering are preferred.
Previous experience in ISO auditing is a plus.

This job description outlines the critical responsibilities of the Project Secretary role for construction and consultancy projects. It underscores the importance of meticulous planning, adherence to contractual obligations, and effective communication, with a special focus on the essential skill of understanding contract law to ensure project success and compliance.