Total 33 assistant manager job vacancies in Legal / Public / Security category in Singapore

Qualification

• ICSA qualification, ICSA graduates or ICSA finalist.
• Good command of English and Bahasa Malaysia. Other languages will be added advantage.
• Good interpersonal and communication skills.
• Strong sense of initiative and responsibility and has positive attitude.

Responsibilities

• To assist the Company Secretary in secretarial compliance work for public listed company and its group of companies (“Group”) which include preparation of resolutions, maintenance of statutory records and lodgement of requisite statutory returns to the relevant authorities.
• To assist the Company Secretary in Board and Shareholders matters such as organising meetings which include preparing and circulating board papers, reports, minutes, announcements, and follow-up actions based upon the decisions taken by the Board/Shareholders.
• To assist the Company Secretary in advising the Board, Committees and Management on corporate secretarial and corporate governance matters in decision making processes and to disseminate decisions made thereof.
• Coordinate all matters relating to circular to shareholders, annual report and any other requisite documents relating to any corporate exercise and ensure timely submissions/distributions.
• Liaison with advisers, legal counsels and auditors on all corporate exercises of the Group.
• Liaison with share registrar on securities information.
• Undertake special assignments, ad-hoc functions and related duties as specified by the Board.

Perks & Benefits

• Allowance and bonus
• Open culture
• Personal development opportunities

Company Secretary and Company Secretarial Assistant (Masai) 

1. Company Secretary: 
We are seeking a qualified and experienced individual to join our team as a Company 
Secretary. The ideal candidate should possess MAICSA/ICSA/SSM qualifications with a minimum of 2-3 years of relevant experience in Company Secretarial practices. Proficiency in the Companies Act 2016 and knowledge of other regulatory laws and guidelines are essential. 

Job Responsibilities: 

• Prepare board resolutions, minutes, notices and other corporate secretarial documents.
• Complete the Annual Return via MBRS system.
• Ensure proper and timely filing of statutory forms/returns to SSM.
• Monitor and maintain properly updated statutory records/registers.
• Assist and submit applications for the incorporation of companies, setting up of business, and striking off.
• Handle shares transfer, alteration of capital structure, change of company name, and draft the company's constitution.
• Maintain strong relationships and effective communication regarding all aspects of clients' issues. 

 

2. Company Secretarial Assistant: 
We are also welcoming applications for the role of Company Secretarial Assistant. A 
Bachelor's degree in Law, Corporate Administration, Business Studies, or equivalent is preferred. Experience is an advantage, but candidates without experience are encouraged to apply. 

Job Responsibilities:

• Provide support as an assistant to the Company Secretary.
• Handle secretarial duties with minimum supervision.
• Maintain statutory records such as minutes and the Register of Members.
• Provide administrative support in organizing Board Meetings, including preparing and disseminating notices/agendas, board papers, reports, drafting minutes, and resolutions.
• Perform daily accounting operations.
• Undertake other administrative work as directed by the Management. 

Join our dynamic team and contribute to the success of our company. Apply now to be a part of our growing organization in Masai, Johor!

We promise challenging work in a positive and comfortable environment and offer a highly competitive remuneration package, good career advancement and attractive benefits that commensurate with qualifications and experience to the successful candidates.

Responsibilities:

• Draft and review contracts and agreements such as service agreement, collaboration or MOU and other related corporate agreement with clients and vendors to ensure adherence to statutory, regulatory and internal corporate policies. 
• Able to liaise with external lawyer of the ongoing legal proceedings such as negotiating settlements, defending against claims, pursuing claims on behalf of the company and contractual negotiation and provide necessary update to the company. 
• Specify internal governance policies and regularly monitor compliance.
• Research and evaluate different risk factors regarding business decisions and operations.
• Apply effective risk management techniques and offer proactive advise on possible legal issues.
• Communicate and negotiate with external parties (regulators, external counsel, public authority etc.), creating relations of trust.
• Draft and solidify agreements, contracts and other legal documents to ensure the company's full legal rights.
• Deal with complex matters with multiple stakeholders and forces.
• Manage litigation risk and update legal development affecting the company. 
• Liaise, manage and monitor external solicitors' performance including compilation of solicitors' monthly report for circulation to management and/or reporting to the respective committee or Board of Directors as the case maybe.  
• Maintain current knowledge of alterations in legislation.

 

Requirements:

• Proven experience as a legal counsel in business environment.
• Extensive knowledge and understanding of corporate law and procedures.
• Full understanding of the influences of the external environment of a corporation.
• Demonstrated ability to create legal defensive or proactive strategies.
• High degree of professional ethics and integrity.
• Good judgement and ability to analyse situations and information.
• Excellent communication skills.
• Possess at least a Bachelor's Degree in Law or J.D. degree.

Perks & Benefits

• Nearby public transport
• Medical insurance
• Personal development opportunities
• Work five days a week 

職責：

• 起草和審查合約和協議，例如服務協議、合作或諒解備忘錄以及與客戶和供應商的其他相關公司協議，以確保遵守法律、法規和內部公司政策。
• 能夠與外部律師就正在進行的法律程序進行聯絡，例如和解談判、索賠辯護、代表公司提出索賠和合約談判，並向公司提供必要的最新資訊。
• 指定內部治理政策並定期監控合規情況。
• 研究和評估有關業務決策和營運的不同風險因素。
• 應用有效的風險管理技術並就可能的法律問題提供主動建議。
• 與外部各方（監管機構、外部顧問、公共機構等）溝通談判，建立信任關係。
• 起草並固化協議、合約等法律文件，確保公司的充分合法權益。
• 與多個利害關係人和力量一起處理複雜的事務。
• 管理訴訟風險並更新影響公司的法律發展。
• 聯絡、管理和監督外部律師的表現，包括編制律師月度報告以分發給管理層和/或視情況向各自的委員會或董事會報告。
• 保持對立法變更的最新了解。

要求：

• 擁有在商業環境中擔任法律顧問的豐富經驗。
• 對公司法和程序有豐富的知識和理解。
• 充分認識企業外在環境的影響。
• 具有製定法律防禦或主動策略的能力。
• 高度的職業道德和誠信。
• 良好的判斷力和分析情況和資訊的能力。
• 高超的溝通技巧。
• 至少擁有法學學士學位或法學博士學位。

津貼和福利

• 附近的公共交通
• 醫療保險
• 個人發展機會
• 每週工作五天

KPMG has established a strong cybersecurity consulting practice servicing clients from a wide array of sectors including energy, water, oil & gas, maritime, aviation, healthcare, transportation or telecommunications. Many of our clients own or operate critical infrastructure in Singapore and across the Asia Pacific region, providing essential resources and services to people in their daily lives. Cybersecurity has a big part to play in keeping cyber threats away and minimising risk of disruption to our way of life.

Cybersecurity in Operational Technology (OT) is a challenging but fulfilling field. One challenging aspect of this field is that it sits in intersection of two disciplines that usually do not intersect. Cybersecurity has its origins in Information Technology (IT), while OT system and Industrial Internet of Things (IIoT) are used by engineers to control and monitor physical processes. Professionals with expertise in both disciplines are rare. OT security is also a fulfilling field because we have been tasked by our clients to solve a broad range of issues including regulatory compliance, cyber risk assessments, penetration testing, red teaming, incident response and more. We have been successful in delivering quality services to our clients because of our ability to constantly evolve and the teamwork between a good blend of our cybersecurity and engineering professionals.

Job Responsibilities:

You will be responsible and/or if supervising others for the following:

• Performing risk assessment or threat modelling for variety of industry control system, on-prem IT and cloud systems.
• Digesting sizable amounts of information about complex systems by using your technical grounding in IT, OT/IIoT, engineering or cloud computing (e.g network architecture, firewall rules and etc) to assemble an accurate understanding of the system.
• Analysing and identifying the cybersecurity risks associated to them e.g. how an attack might get into a network and cause disruption to operations or cause a dangerous situation in which safety might be compromised;
• Work closely with our clients in gathering information, providing clarification, and managing expectations on the task we are required to perform.
• Providing security recommendations and improvement to the client in the current practices while considering impact to their operations and concerns.
• Performing other assessment/review for clients including system/network architecture reviews and reviewing actual practices in OT/IT systems against regulatory requirements e.g. the Cybersecurity Code of Practice (CCOP) for critical information infrastructure.
• Working in a project team and closely guided by the experience team member
• Working closely with subject matter experts in a wide range of cyber security services to delivered to our clients (e.g. managing projects involving penetration testing or red teaming exercises to an owner/operator of a critical infrastructure).

The ideal candidate should possess:

• Bachelor’s degree in Cybersecurity/ Information Security/ Engineering/ Computer Science OR Information Technology equivalent
• Minimum 3-5 years relevant experience is recommended.
• Experienced cybersecurity professionals with keen interest or already with experience in OT/IIoT; OR
• Experienced SCADA or DCS engineers with relevant skills/experience/aptitude to further development in the field of cybersecurity; OR
• Experienced Internet of Things (IoT) developers/testers with relevant skills/experience/aptitude to further development in the field of cybersecurity;
• Certifications in cybersecurity e.g. CISSP, CISM etc might be advantageous;
• Certifications in OT cybersecurity e.g. GICSP, GRID, IEC62443 might be advantageous;
• Committed to continuously learn and develop oneself in a fast-expanding field.
• Aptitude of consulting including managing oneself, projects and clients.
• Able to think logically and communicate clearly.
• Effective interpersonal skills and able to work well in a team.
• Good presentation skills might be advantageous.

Role Overview:

The Legal Assistant will play a crucial role in supporting our legal team in a variety of corporate matters, with a specific focus on our Chinese client base. The ideal candidate will have a strong foundation in corporate law, be fluent in both English and Mandarin, and possess a keen understanding of the cultural nuances that influence business and legal practices in both Singapore and China

Key Responsibilities:

• Provide comprehensive support to lawyers, including document preparation, research, and case management.

• Assist in drafting legal documents such as contracts and agreements,

• Facilitate communication between the legal team and Chinese clients, including translating documents and correspondence.

• Maintain and organize legal files, ensuring all client information is kept confidential and secure.

Qualifications:

• Bachelor’s degree / Diploma in Law, Paralegal Studies, or a related field.

• Proven experience as a legal assistant or paralegal, preferably with exposure to corporate law and international clients.

• Fluent in Mandarin and English, both written and spoken, is essential.

• Strong understanding of the legal and business environment.

• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

• Proficient in Microsoft Office Suite and legal research databases.

• Strong interpersonal and communication skills, with the ability to interact effectively with clients and team members from diverse backgrounds.

What We Offer:

• A competitive salary and benefits package.

• Opportunities for professional development and career advancement.

• A dynamic and supportive work environment, where your contributions are valued and recognized.

• The chance to work with a diverse client base and engage in complex and challenging legal matters.

How to Apply:

Please submit your resume, a cover letter detailing your experience and interest in the role, and any relevant certifications or references to Leon@teohco.com

Posted: 01/03/2024

Closing Date: 06/05/2024

Job Type: Permanent - Full Time

Location: Hawthorn

Job Category: Private Clients



Great firm culture with work life balance
Friendly and supportive team
Hybrid working environment Hawthorn office and home

Moores is a values-driven law firm that is committed to making a difference for our clients, our people and the communities in which we operate. We pride ourselves on delivering quality work and excellent client service and we value the integral role our legal assistants play in helping to make a difference.
 

Job Description

The role
We are seeking an energetic and client-focused Legal Assistant to join our friendly Wills and Estates team, focusing on estate administration and litigation. This is an exciting role

... Click here to view more detail / apply for Legal Assistant

Primary Responsibilities

Security Operation 

• Train Security Officers in the operation of surveillance equipment, written reports, record keeping, patrol and first aid procedures
• Disseminate all information by the Management to team members
• Conduct patrols and regular checks on all Security Officers to assure that they are alert and discharging their duties efficiently and effectively
• Conduct all criminal investigations, put up accompanying investigation papers and reports cases which occur within the Hotel
• Conduct surveillance on hotel staff to ensure that they abide by the House Rules; Keep tag on movements of staff who are classified as suspects under investigations
• Control and direct all emergency personnel traffic in response to fire, bomb threat, police assistance, injury or illness
• Inspect all Security equipment to ensure that they are in working order and that all cameras are correctly focused
• Conduct routine day-to-day checks of the following items to ensure that they are properly maintained, issued and accounted for;
• Pocket books;
• Security Desk Occurrence Book;
• Gate Passes and Security Passes;
• Keys and Key Registers;
• Post allocation for hotel and External Security
• Cultivate Informers with the intention of obtaining information of security interest that may be of immediate or future use to the Department for prevention and detection purposes
• Record all activities involving the Department in the Daily Security Report
• Provide security coverage for VIP guests
• Update Director of Security constantly on all matters of security interest affecting the Hotel and the Department
• Always be on-call, including off-duty hours, for any emergency that may Team Management
• Conduct performance review with the team
• Identify and develop team members with potential
• Constantly monitor team members’ appearance, attitude and degree of professionalism
• Conduct detailed induction programs for new employees
• Develop, conduct maintain all staff training programs for team members, focusing on their development needs, providing them with new skills to meet the changing needs of the business
• Prepare weekly staff schedules keeping in mind anticipated business, operating budgets and standards of service  
• Other Responsibilities
• Be fully conversant with hotel fire & life safety/emergency procedures
• Comply with hotel and department policies and procedures at all times
• Attend all briefings, meetings and trainings as assigned by management
• Report for duty on time wearing clean and complete uniform at all times
• Maintain a high standard of personal appearance and hygiene at all times
• Perform other reasonable duties assigned by the Management of the Hotel
•  

We are recruiting for a Security Manager to lead, co-ordinate and manage the provision of the site security service at the client's site; to ensure a safe and secure working environment for all staff and visitors

To manage a team of trained site personnel to provide a delivery of service that exceeds service level agreements

Be the point of contact for all security related matters ensuring service delivery and adequate prompt response to all incidents

Hours 40hrs per week

Applications will only be accepted with an up to date CV

Your Time at Work
Must have the Security Industry training basic qualification or equivalent industry experience.
Day to day operational management of the security department:
Daily duties include:
-Day to day rostering of personnel - This would consist of all management of holidays, sickness, sickness tracking, return to work interviews ensuring service level agreement is maintained.
-Maintain correct resource levels on all sites to ensure that both contractual and temporary work orders are satisfied to the customer's expectation and within budgetary guidelines.

Our Perfect Worker
A consistently smart appearance.

· Reliability, self-motivation, and ability to use own initiative and work without supervision.
· The ability, tact, and diplomacy to deal with people at all levels including the client, the client's staff, and visitors, in all circumstances including emergencies and other times of stress.
· Interpersonal skills.
· Self-confidence and an interest in development.
· A good level of physical fitness to enable the post holder to perform emergency response duties efficiently and effectively.

Key Information and Benefits
Key Information and Benefits
5.6 weeks paid holiday (8 of these will be in lieu of bank holidays - subject to shift pattern and accrual)
Workplace pension scheme
Life assurance benefit
Financial support for SIA Licence & renewal
Contributory Healthcare Scheme
Eyecare vouchers
Employee Discount Schemes
Progression, training & development opportunities
Refer a friend scheme

About Staffline
Staffline is the biggest recruiter in the UK and Ireland, and we believe in putting people first. Every day, we help tens of thousands of people find work in logistics, food, transport, retail, and agriculture. We can do the same for you.
We listen to the needs of our workers and always aim to offer flexible shift work and opportunities for overtime, as we know these are important to you.
Each of our locations has dedicated 24-hour OnSite support, so you can always speak to a Staffline representative. Staffline is proud to be an equal opportunity employer.
Please note that our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change.
This job advert may not be copied, imitated or used, in whole or in part, by third-party websites, without prior written consent from Staffline.

Executive Assistant - Family Law

Are you looking to progress your career working in a long-standing law firm based in Brisbane? We are currently seeking an experienced executive assistant within Family Law. This role will allow you the opportunity to develop within your established career whilst offering you a friendly and supportive work environment to ensure your success within the role. If this sounds like the perfect fit for you, apply today! ...


Executive Assistant - Family Law

Are you looking to progress your career working in a long-standing law firm based in Brisbane? We are currently seeking an experienced executive assistant within Family Law. This role will allow you the opportunity to develop within your established career whilst offering you a friendly and supportive work environment to ensure your success within the role. If this sounds like the perfect fit
... Click here to view more detail / apply for Executive Assistant ? Family Law

Responsibilities:

• Provide administrative support to the legal team.
• Assist in drafting and reviewing legal documents, such as contracts, agreements, and correspondence.
• Summarize and analyze legal documents and research for the legal team.
• Organize and maintain legal files, records, and documents along with electronic documents.
• Assist in coordinating and scheduling meetings and appointments for the legal team.
• Manage and maintain legal databases and tracking systems.
• Assist in the preparation of legal reports and presentations.
• Handle and respond to general inquiries from internal and external stakeholders.
• Provide administrative support in legal projects and initiatives.

Requirements:

• Diploma or Degree in Law, Legal Studies, or equivalent.
• At least 1 – 2 years of legal administrative experience.
• Prior experience and knowledge in personal injury and property damage claims will be an added advantage.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Your new company
Working for a successful law firm who have offices based all over Somerset.
We currently have 2 roles available for Legal Assistant/ Secretaries for this organisation. One for the Family department and the other for the Conveyancing department.
Both roles are full-time permanent, paying £23k.
Working hours are Monday - Friday, 9am - 5pm. 35 hours per week.

Your new role
Both roles will require the duties below. However, the family secretary role will be based in the Taunton office. However, the conveyancing/ private client secretary will be required to travel to most of their offices during the working week, which are all within local travelling distance-the cost of the travel will either be reimbursed or a company car provided. This info is currently being looked into.
To provide both clerical and administrative support to fee earners, either as part of a team or individually.
The role plays a vital part in the administration and smooth running of the business. Secretaries are involved with the coordination and implementation of office procedures and may be responsible for specific tasks or projects and, in some cases, oversee and supervise junior staff.

• answering calls, taking messages and handling correspondence.
• maintaining diaries and arranging appointments.
• typing, preparing and collating reports.
• filing.
• organising and servicing meetings (producing agendas and taking minutes)
• managing databases.
• prioritising workloads.
• audio typing

What you'll need to succeed
You will be confident in your ability to work well under pressure, conducting matters professionally, whilst providing a friendly, courteous and knowledgeable service.
A driving licence and your own vehicle are essential for this role.
You must have audio typing experience to be successful in either of these roles.
Minimum 2 years experience within a legal role.


What you'll get in return
Good rate of pay for a 35 hours per week contract.
Pension contribution
Holiday allowance
Career progression opportunities
Excellent company benefits to be discussed.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Legal Assistant Traineeship Oran Park NSW, Australia







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Gain a nationally recognised qualification while you work!
Immediate commencement
Located in Oran Park

About this opportunity
Join us at Rock Legal as a Business Trainee, Legal Assistant and embark on an exciting journey to kickstart your career while pursuing a Certificate III in Business Administration. Over the course of 12 months, you will receive comprehensive training from a Registered Training Organisation (RTO) coupled with invaluable practical experience within our dynamic team.
 
Throughout your formal training and practical experience in the workplace, you will have the opportunity

... Click here to view more detail / apply for Legal Assistant Traineeship

Executive Assistant - Family Law

Are you looking to progress your career working in a long-standing law firm based in Brisbane? We are currently seeking an experienced executive assistant within Family Law. This role will allow you the opportunity to develop within your established career whilst offering you a friendly and supportive work environment to ensure your success within the role. If this sounds like the perfect fit for you, apply today! ...


Executive Assistant - Family Law

Are you looking to progress your career working in a long-standing law firm based in Brisbane? We are currently seeking an experienced executive assistant within Family Law. This role will allow you the opportunity to develop within your established career whilst offering you a friendly and supportive work environment to ensure your success within the role. If this sounds like the perfect fit
... Click here to view more detail / apply for Executive Assistant ? Family Law

Successful applicants would be required to assist in civil as well as criminal matters. Researching skills would be invaluable.

Bulk of matters handled by the firm are civil claims. Role requires conducting of interviews with clients, obtaining of evidentiary documents, case building, preparation of Court documents, affidavits, submissions, etc.

As for criminal matters, interview of clients, prison visits, preparation of criminal representations, mitigations pleas, Case for the Defence, trial, etc.