Total 14 Director/C-Level administrative clerical job vacancies in Administrative / Clerical category in Singapore

Position Title:

Administrative Director of Medical Staff Services

Department:

Medical Staff/Credentialing

Job Description:

General Description:  

The Administrative Director of Medical Staff Services is responsible for the development, strategy, and ongoing efficiency of the Medical Staff Services Department at OU Health. Provides leadership support and oversight for improving and standardizing Medical Staff Services and provider enrollment processes across the OU Health enterprise. Oversees the medical staff credentialing and privileging processes, including initial/recredentialing and appointment/reappointment processes for physicians and advance practice professionals (APPs) pursuant to the medical staff bylaws, rules and regulations, and policies (“MS governing documents”), including delegated credentialing processes and policies for OU Health Partners. Ensures compliance is maintained with MS governing documents, health plan delegation agreements, applicable accreditation standards: The Joint Commission (TJC), National Committee on Quality Assurance (NCQA), federal and state laws and regulations, including CMS. Serves as a liaison and resource for physicians, staff, key stake holders and external agencies.

Essential Responsibilities:

Responsibilities listed in this section are core to the position.  Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position. 

• Ensure timely and efficient processes for credentialing/recredentialing and appointment/reappointment of physicians and APPs and for delegated credentialing, application management and primary source verification, meeting the needs of entities within OU Health requiring credentialing.
• Responsible for the administration and medico-legal aspects of the medical staff organization and serves as an essential link between senior management and the medical staff, and other pertinent stakeholders to promote and enhance good communications and a positive working relationship. 
• Maintains a working knowledge of the MS governing documents, accreditation standards, (TJC, NCQA) and applicable state and federal laws, (CMS) and keeps the medical staff updated on all changes. 
• Collaborates with physicians, executive and administrative staff to ensure compliance at the highest level with the applicable accrediting (The Joint Commission and National Committee for Quality Assurance) and regulatory agencies regarding medical staff credentialing and delegated credentialing requirements.
• Collaborates with revenue cycle, contracting, IT Security, legal, regulatory, professional liability, human resources, and quality to ensure successful and timely onboarding and credentialing/privileging on the front end through provider enrollment reporting processes to ensure timely and successful commencement of claims filing.
• Responsible for establishing, contributing to, and maintaining continuity in the planning, development and implementation of standards and documents applicable to the medical staff organization and delegated credentialing. 
• Reviews and confirms acceptance of all pre-delegation agreements, ensuring compliance with regulatory standards and ability to meet the payer’s expectations related to delegated credentialing – routine reporting, oversight reviews, ongoing monitoring, etc.   Remain current on federal CMS enrollment requirements and maintain up-to-date authorized official and practice locations on group contracts.
• Responsible for coordination of OU College of Medicine’s Resident Council, providing administrative support and leadership to assist residents in developing a working relationship with OU Health.  Acts as a liaison between residents, senior administration and medical staff to address issues appropriately.
• Responsible for the department’s goals, key performance indicators (KPIs), objectives, budget creation, and compliance.
• Be responsive to health plan inquiries regarding provider status, access, and directories.
• Leads, develops, coaches, and effectively manages the MSSD team to ensure deliverables and performance metrics are met.  Works collaboratively with the Manager of the department to develop the team to accomplish results through training, performance management, and recognition.  Supports continuing education of MSSD team.
• Leads cross-functional project teams to effectively create and implement medical staff services process improvements.
• Understands the strategic opportunities and challenges faced by the organization in improving the value of credentialing activities as well as other activities in the Medical Staff Services Department. 
• Is a champion for process improvement and is able to lead a team through change and ensure that the capabilities are in place for the team to effectively adapt to changing workflow and processes.

General Responsibilities:

Performs other duties as assigned.

Minimum Qualifications:

Education: Bachelor’s degree in related field of study.  Master’s degree preferred.

Experience: 6+ years professional work experience, including at least 3 or more years in credentialing management in a supervisory, lead, or project management role.  TJC organizational experience preferred.  Knowledge of NCQA and TJC ambulatory standards preferred.      

License(s)/Certification(s)/Registration(s) required:

NAMSS certification as a Certified Provider Credentialing Specialist (CPCS) or Certified Professional in Medical Staff Management (CPMSM) or achievement of certification within 18 months of hire.

Knowledge, Skills and Abilities:

• Detailed working knowledge of the hospital and health care industry, and credentialing requirements for medical staff and payers.
• Detailed working knowledge of medical/legal issues and laws, regulatory agencies and other national standards for medical staff and delegated credentialing is required.
• Strong organizational skills which include ability to prioritize tasks based on changing requirements. 
• Experience supervising staff, guiding staff toward desired outcome, setting high performance standards and delivering quality services.
• Ability to clearly articulate understanding of policies, procedures and processes. 
• Able to establish and maintain effective customer relationships while building trust and respect.
• Excellent verbal and written communication skills, presentation and facilitation skills
• Strong interpersonal and communication skills with the ability to interact with individuals at all levels of the system, including physicians, APPs, executives, and managers.
• Utilize discretion and good judgment in handling confidential and delicate matters.
• Proven ability to solve complex problems effectively and manage multiple high priority deliverables.
• Demonstrated business acumen.
• Proficient with the use of Microsoft Office tools.

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Current OU Health Employees - Please click HERE to login.

OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.

Position Title:

Administrative Director Leadership and Employee Development

Department:

Talent Management

Job Description:

As the Administrative Director of Leadership and Employee Development, you will play a key role in driving the strategic direction and implementation of comprehensive programs to enhance our workforce's skills, capabilities, and effectiveness. Responsible for designing and implementing leadership and staff (non-clinical) development and succession planning programs that drive high performance, enhance leadership skills, and increase employee engagement at OU Health. Reporting to the Vice President Talent Development and Organizational Effectiveness, you will oversee the planning, development, and execution of leadership development initiatives, employee training programs, and organizational learning initiatives. This role will be instrumental in fostering a culture of continuous learning and performance as we strive to be Oklahoma’s Employer of Choice.  

Essential Responsibilities:

The responsibilities listed in this section are core to the position. The inability to perform these responsibilities with or without accommodation may result in disqualification from the position. 

• Partner with the Vice President of Talent Development and Organizational Effectiveness to develop and implement a comprehensive strategy for all levels of leaders and employees including program design, assessment, learning content development, and vendor partnerships.
• Collaborate with Senior Leadership and HR Business Partners to assess learning needs, helping to define and drive desired organizational learning outcomes.
• Create and maintain a robust curriculum of leadership development courses, workshops, and resources tailored to address identified learning needs that support the leader and employees’ career journey.
• Oversee the design, development, and delivery of leadership development programs, employee training initiatives, coaching and mentoring, and organizational learning experiences. (Guild Education, OU Health Leadership Academies, Book Clubs, Leadership Lunch and Learns, etc.)
• Strategically plan, coordinate, and execute Quarterly Leadership Forums for senior leaders in the organization, ensuring that the QLFs are aligned with OU Health’s strategic domains and foster a culture of collaboration, innovation, and growth among senior leaders.
• Lead OU Health’s succession planning process, identifying and developing high-potential talent, to ensure continuity and sustainability in key leadership roles at OU Health.
• Conduct regular assessments to identify organizational learning needs, skill gaps, and development priorities across all levels of the organization.
• Maintain and continuously improve the internal learning Hub page (GrowU) to support leaders and employees in reaching their career aspirations at OU Health.
• Collaborate with external vendors, consultants, and training providers to source relevant content and resources to support talent development initiatives.
• Ensure that OU Health’s Leadership Competency Model is incorporated into all TD&OE programs that enhance the employee life cycle, promoting leadership behaviors that are necessary to drive high performance across the enterprise.
• Serve as an internal consultant to system leaders, business units, and clinical leaders consulting on the design, implementation, and adoption of strategic initiatives.
• Create a talent development dashboard and use the data to recommend and drive organizational performance.
• Partner with the Director of Organizational Effectiveness and Culture to achieve excellence in our people and culture strategic domain by ensuring leadership and employee development can be seen in all Talent Development and Organizational Effectiveness programs.
• Monitor industry trends, best practices, and emerging research in leadership and employee development to continuously incorporate insights to enhance program offerings and delivery methods.
• Manage and develop a team of direct reports to create and implement strategic and impactful talent development programs

General Responsibilities:

• Performs other duties as assigned

Minimum Qualifications:

Education: Bachelor’s Degree in Human Resources, Organizational Development, Administrative Leadership, Business Administration, or related field required.

Master’s Degree preferred.

Experience: Minimum of 7 Years of Experience in Leadership and Employee Development, Organizational Learning, Corporate Training, Program Design and Implementation, and Succession Planning.

Licensure/Certifications/Registrations Preferred: Professional Human Resources (PHR), Senior Professional in Human Resources (SPHR), Society of Human Resources Management Certified Professional (SHRM-CP), Society of Human Resources Management Senior Certified Professional (SHRM-SCP), and or Certified Professional in Learning and Performance (CPLP).

Knowledge, Skills and Abilities:

• Knowledge of leadership and adult learning principles and instructional design methodologies to develop practical learning experiences tailored to diverse learner needs.
• Knowledge of training and development methodologies, techniques, and tools, including needs assessment, curriculum design, delivery methods, and evaluation metrics.
• Understanding of talent management processes, including talent assessment, succession planning, performance management, and career development.
• Familiarity with learning management systems (LMS), e-learning platforms, and other learning technologies to support the delivery and administration of training programs.
• Ability to think strategically and align learning and development initiatives with organizational goals and objectives, anticipating future needs and trends.
• Flexible and adaptable to change, knows how to respond to shifting priorities and adjust strategies and plans accordingly.
• Understand how to influence and persuade stakeholders at all levels, build consensus, and gain buy-in for learning and development initiatives.
• Exhibit emotional intelligence to understand and address the needs, motivations, and aspirations of all employees, creating supportive learning and growth environments.  
• Commitment to achieving results and driving continuous improvement, focusing on measuring the effectiveness and impact of learning and development programs.
• Strong ethical and professional standards, demonstrating integrity, transparency, and accountability in all aspects of leadership and decision-making
• Strong leadership and management skills to inspire, motivate, and effectively lead a team of talent development professionals.
• Excellent verbal and written communication skills to convey complex concepts clearly and concisely, facilitate discussions, and present information.
• Proficient facilitation skills to lead workshops, training sessions, and group discussions, creating engaging and interactive learning experiences.
• Strong analytical and problem-solving skills to identify challenges, analyze root causes, and develop innovative solutions to address organizational learning and development needs.
• Effective project and program management skills to plan, organize, and execute multiple initiatives simultaneously, ensuring timely completion and alignment with program objectives.

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Current OU Health Employees - Please click HERE to login.

OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

BASIC FUNCTION:

Serves as the key leader responsible for overseeing and managing all administrative functions within the organization. This role is pivotal in ensuring the smooth operation of daily activities, implementing efficient processes and procedures, and fostering a productive and positive work environment. The Administrative Director is tasked with supervising administrative staff, managing budgets, developing policies, and collaborating with other department heads to optimize organizational efficiency. Additionally, the Administrative Director serves as a liaison between administrative staff and senior management, providing regular updates on operations and contributing to strategic decision-making.

NATURE AND SCOPE:

The director of administration is responsible for all administrative aspects of the department where they work. The primary responsibility is to monitor the department’s daily operations and ensure that everything is going correctly. Monitoring the budget and audits, working with supervisors, and analyzing vital data such as finances and progress reports are just a few of their responsibilities.

SUPERVISORY ACCOUNTABILITY:

N/A

PRINCIPAL ACCOUNTABILITIES:

• The Director of Administration is responsible for improving administrative processes and policies, managing administrative staff, and leading long-term organizational planning.
• Manage an internet scheduling database and keep online records up to date for organization-wide access.
• Prepare personnel evaluations and administer command policies concerning people management, distribution, workforce assignment, and logistics support.
• Manage the department’s administrative functions.
• Lead projects and improve controls, processes, reporting, and personnel turnover to re-establish mission-critical department credibility within the university.

CORE COMPETENCIES:

• Self-motivated and reliable.
• Thorough knowledge of, or the capacity to quickly learn, the organization’s office equipment, recordkeeping systems, management information systems, and related processes.
• Interpersonal abilities that are professional and discreet and the ability to work with a wide range of personalities.

MINIMUM REQUIREMENTS:

Degree in business administration or equivalent years of experience. Strategic thinking, strategic thinking, great communication, and decision-making skills, intense supervision and leadership abilities, excellent time management abilities, and a track record of meeting deadlines and should have knowledge of Microsoft Office Suite or similar products.

Responsibilities

• Strategy implementation and follow up with our subsidiaries in Southeast Asia
• Review, develop and implement company policies, procedures and ensure those policies and guidelines are in place with statutory requirements
• Involve in budgeting, costing and cash flow management across the region
• To liaise with regional offices for periodical results, reviewing and preparing of statutory reports
• To liaise with auditors, maintain banking relationship, internal control and compliance management
• Developing talent acquisition plan for multi national staff.

Requirements

• Degree in HRM/ Business or related disciplines
• At least 15-20 years of working experience in managerial position in Japanese Company
• Should be possessing deep knowledges of our 3 core businesses;

1. Logistics: Harbour Transport, International Transport, Third Party Logistics, Warehouse Operation etc.
2. Plant Engineering: Plant Construction, Plant Maintenance (Including Shut Down Maintenance)
3. Operation Support: Supporting customers’ production lines

• Knowledge of Japanese to liaise with regional Japanese staff and Japan headquarter
• Able to read and translate email and report in Japanese language
• Strong interpersonal and communication skills (There will be a lot of occasions to report to management staffs in HQ in Tokyo)
• Should be physically tough (A lot of business trips will be occurred)

ROLE SUMMARY

Executive Administrative Lead to Pfizer’s Chief Medical Officer (CMO), Head of Worldwide Medical & Safety, provides administrative and office services of a highly complex and critical nature. The Executive Administrative Lead is expected to be able to work autonomously with exceptional professionalism and attention to detail with work that involves time-sensitive and urgent issues, tight time frames, and in demanding situations. This role will also be expected to think creatively about how we can continue to run the office more efficiently. This role will be a key member of the Office of Pfizer’s CMO.

This position will provide a full range of executive level administrative support to the CMO. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong communication, collaboration, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

As part of the administrative support team, you are recognized as an advisor to other colleagues in your group due to your comprehensive knowledge and skills in your area and understanding of the larger organization. You are innovative in identifying solutions to problems by taking a broader perspective that benefits the organization. You encourage collaboration and communication within the team and across groups to influence desired outcomes. You train others and provide guidance to the team that helps us achieve our goal of creating breakthroughs that change patients’ lives.

ROLE RESPONSIBILITIES

• Manage sensitive matters with a high level of confidentiality and discretion.
• Monitor CMO’s mailbox including sending and responding to emails on the leader’s behalf, bringing critical/time sensitive matters to immediate attention.
• Manage CMO calendar which includes meeting scheduling, maintaining full year schedule of speaking engagements, conference room reservations, teams meetings, audio/video set-up and associated meeting logistics (i.e., catering, collecting conference agendas and forms, follow-up with conference organizers, etc.)
• Manage complex calendar and anticipate conflicts and use diplomacy to resolve problems in advance.
• Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met.
• Work closely with Chief of Staff on operational planning, updating LT org charts, LT meetings, LT offsites, and other CMO commitments.
• Responsible for all logistics of meetings including conference room reservations, teleconference, videoconference, food ordering and associated meeting logistics.
• Collaborate with Chief of Staff, PX Lead and Communications partners on planning for Town Halls, Extended Leadership Team Meetings, Site Visits and other communication and engagement events.
• Proactively prepare meeting materials in advance
• Prepares registration for conferences and speaking engagements. Provides all information required by conference organizers (bio, photo, speaker form, etc.). 
• Organizes all domestic and international travel for business, including aviation arrangements, hotel accommodations, ground transport, travel documents, visas/passports, and presentation materials for meetings. Prepares detailed itineraries.
• Support logistics and planning of offsites. Research options for meeting venues and cost.
• Prepare expense reports, track reimbursements, and ensure correct AMEX credits/debits; manage purchase orders through Ariba system and tracking invoices.
• Maintain impeccable records and files of CMO documents for auditing purposes.
• Handle the coordination of PE Requests, ensure proper invoice routing and tracking and interfaces with vendors.
• Coordinate and provide key information to other enterprise partners as appropriate.
• Order office supplies and IT equipment as requested.
• Work closely with other Administrative Partners within WMS and across the Pfizer R&D Leadership Team
• Use appropriate discretion in the management of information and stakeholders.

BASIC QUALIFICATIONS

• 5+ years of demonstrated executive administrative assistant experience with 2+ years providing 1:1 executive level support required.
• Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis required.
• Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders and must be able to exhibit good judgment in handling confidential information.
• Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative.
• Demonstrated ability to be change agile.
• Demonstrates Pfizer Values.
• Flexible work hours required (early mornings, evenings and/or weekends, as needed).

Required Skills

• Possess excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of the organization, including C-Suite.
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook are essential.

PREFERRED QUALIFICATIONS

• Associates degree or Bachelor’s degree preferred.
• 10 years administrative assistant experience preferred.
• Bachelor’s degree strongly preferred.
• Strong knowledge of Pfizer headquarters environment.
• Knowledge of Pfizer organizational processes.
• Proficiency in Pfizer systems (e.g., Ariba, SharePoint, Concur, and Workday).
• Knowledge of Pfizer corporate compliance policies, T&E policies, etc.

The salary for this position ranges from $34.71 to $60.85 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

Administrative

Duties include and are not limited to:

• Provides direct administrative support and collaboration with other clerical and administrative staff within Chief of Staff Office to support administrative services.
• Coordinates administrative functions with the clinical services which report directly up to the Chief of Staff including but not limited to: Medicine, Medicine Sub-Specialties, Primary Care, Telehealth, Radiology, Anesthesiology, Surgery, Social Work, Mental Health, GRECC, Physical Medicine and Rehabilitation, Pharmacy, Dental and Research.
• Collaborates with the business operations side of the organization including Finance, Human Resources, Logistics, Environmental Services, Patient Administration Service, etc.
• Assists with organizational, functional and staffing charts; annual budget, overtime requests, incentive awards, fund control points, EIL inventory, and the like.
• Serves on Medical Center special projects, process actions teams, leadership focus groups, etc. as assigned.
• Is responsible for recruitment and interview activities, assisting with the organization of peer review of clinical staff, clinic profiles/set-ups and/or management, data management, retrieval and validation, employee records/files, orientation of new staff, and is the timekeeping official for Time and Attendance.
• Also, drafts and reviews service policies, plans and procedures, reviews and updates the Chief of Staff Office Emergency Preparedness Plan, Fire and Safety Plan, ADP Contingency Plan, etc.

In addition multiple duties related to the following are assigned:

Managers Administration and Management Work - The incumbent will develop and coordinate internal review systems to assure that both clinical and administrative activities comply with agency requirements. Incumbent will review, analyze and interpret incoming requests, recommend appropriate action or alternatives based on knowledge of internal operations, agency policies, budgetary constraints and work priorities. Manages administering programs concerning such matters as equal opportunity, merit promotion, and position management.

Administrative Management - Provides for the overall administrative management for the organization. This may include interpreting administrative policies, developing, implementing local policies, and/or providing advice to management on related issues. Performs administrative management requirements for a medium-sized organization with several subdivisions or functions. This includes applying administrative policies, maintaining various systems, and handling travel or other staff requirements.

Program Analysis - The incumbent provides administrative support to ensure compliance with national and VA requirements to include, but not limited to, the Office of the Inspector General, The Joint Commission, and visits by Veteran Service Organizations. Handles requests for information and resolves or assists in resolving a variety of problems. Independently triage the importance of issues, identify key staff as resources, and make prompt decisions on matters, conforming to Service expectations and established regulations. Develops and performs comparison studies on a variety of systems and programs to analyze, identify, and make recommendations regarding the performance and effectiveness of existing programs and processes. Evaluates workload distribution. Reviews directives from higher authorities and advises on potential impact to clinical operations.

Office Automation - Provides administrative support as liaison for the Chief of Staff's office. Manages schedules, makes appointments and coordinates meetings and conferences on behalf of the Chief of Staff. Finalizes correspondence prepared on behalf of the Chief of Staff.

Work Schedule: Day shift: 7:30-4:00 / 8:00-4:30
Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer (Chief of Staff Office)/PD101450
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $57,118 Per Year (GS 9)

This position is located within the Office of the Director, Peace Corps Headquarters, Washington DC. Serving as the Chief Administrative Officer, the incumbent is responsible for providing administrative guidance to the Director's Staff Offices. This group consists of the Offices of the Director, General Counsel, Strategic Information Research and Planning, Strategic Partnerships and Intergovernmental Affairs, Third Goal, Gifts and Grants Management, Victim Advocacy, and Office of Civil Rights and Diversity. The incumbent also provides administrative guidance for critical agency initiatives and the implementation of the comprehensive agency assessment. The incumbent works under the direct supervision and control of the Chief of Staff and uses independent judgment to provide operational and administrative support to the Director's Office, including, but not limited to, budget planning and execution, staffing requirements, communications, meeting/event logistics & coordination, and training initiatives.

The Chief Administrative Officer performs the following major duties:

• Budget Formulation, Execution and Management--Analyzes and provides advice for administering changing budget of expenses involving different funding sources. Reviews financial reports and resolves discrepancies with the appropriate offices. Monitors and reports on the rate of expenditures of funds. Monitors fund balances and status of programs or projects, and recommends reprogramming of funds as needed.
• Administrative Management--Assures the organization's administration is implemented in accordance with Federal and Agency regulations and policies for contracts, procurement, expenditure tracking, internal controls, personnel systems, supplies, equipment, facilities management, and administrative reporting requirements. Identifies and develops methods to resolve organizational administrative problems or cope with issues which directly affect the accomplishment of program goals and objectives.
• HR Planning, Implementation and Management--Manages the staffing and human resource needs of the Director's Staff Offices, and adjust to the needs as programs or strategies change and service requirements. Assesses overall resource values and determines how best to achieve goals.
• Information, Communications, and Liaison--Acts as primary liaison with critical persons and groups both inside and outside of the agency; independently handling major office issues related to administrative operations. Uses authoritative judgment and initiative in resolving issues, providing advice and making recommendations for critical and unprecedented issues.
• Supervisory and/or Managerial--Supervises a group of employees performing work at the GS-13 level. Provides administrative and technical supervision necessary for accomplishing the work of the unit. Performs the administrative and human resource management functions relative to the staff supervised.

Starting at $102,229 Per Year (FP 2-3)

Major duties include but are not limited to:

• Determine program goals and objectives, and develops short and long-range plans for achieving them, in conjunction with the overall plans of the MS consistent with the strategic planning process
• Oversee a comprehensive evaluation of program goals and objectives and makes necessary adjustments to improve delivery of assigned services;
• Establish local policy in such areas as program emphasis and operating guidelines;
• Administer a system for the development and communication of program policies and procedures in accordance with new or existing rules and regulations, and ensures adherence to them;
• Administer a management reporting system which provides appropriate data for decision making in such areas as: workforce planning, organizational improvements; changes in delegations of authority; position management; and coordination among the center's programs and services.
• Develop, with the participation of subordinate Deputy Associate Directors (DAD) and managers, fiscal year plans that meet the objectives of current and proposed programs;
• Develop a balanced financial plan designed to meet realistic needs of the facility and MS; makes important decisions substantially affecting economy of operations expenses without impairing assigned activities through management assessment, cost effective position management techniques, reorganization, methods improvements, and automation;
• Ensure that utilization of available resources is in line with plan or modified through recurring review;
• Allocate available resources to provide the best possible outcomes in line with established priorities;
• As the accountable official, obtains accomplishments from staff in effective utilization of resources as related to budget, manpower, equipment, contractual services, physical facility needs and FTE control;
• Protect integrity of the budget, position management, classification and other processes to ensure compliance with existing regulations;
• Take timely corrective action where delegated responsibilities are not being properly applied or executed.
• Prioritize major work efforts;
• Evaluate the performance of the management team;
• Give advice, counsel, or instruction;
• Interview and tentatively select candidates for key centralized positions, and recommending appointment, promotion of reassignment involving such positions; and
• Hear and resolve appropriate complaints and grievances, referring those to the Chief Operations Officer which cannot be resolved at the facility

Work Schedule: Full-time, Monday-Friday, 7:00am - 3:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position is authorized for telework with 50 miles radius of a Member Services Health Resource Center location (please see locations).
Remote: This is not a remote position.
Position Description/PD#: Supervisory Administrative Services Manager (HRC Deputy Director)/PD007200
Relocation/Recruitment Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized
Financial Disclosure Report: Required

Starting at $116,393 Per Year (GS 14)

Specific duties include:

• The Support Services Chief is responsible for the station's accounting systems, financial reporting and finance operations (including agent cashier and employee accounts). This includes preparations of all accounting and financial reports. Serves as advisor on all matters concerning the station's fiscal activities, providing advise to local management on all phases of fiscal administration.
• The organization is divided, where applicable, into Accounting, Committee on Waivers, and Operations. The Chief, Support Services managers his/her responsibilities through subordinate supervisors and non-supervisory employees. The work involves accounting for benefits programs, administrative expenses, payroll, debt collection, waiver and compromise claims (where applicable), travel, auditing and budgeting.
• Administers administration programs that include records management, property management, supply, procurement, and vehicle fleet management.
• Serves as a subject matter expert on all aspects of administrative activities.
• Provides management and operating officials advice and assistance on all administrative matters.
• With division and station management, assists in the development and execution of the station's annual General Operating Expenses and Minor Construction budget.
• Develops and implements administrative management policies.
• Directs operation of the central mailroom including direction of the general workflow of written communications for the Regional Office (RO).
• Directs procurement, storage, and distribution of all forms and publications to the RO, service organizations, etc. and ensures compliance with RO and CO directives.
• Responsible for administration of station motor pool of GSA vehicles in accordance with applicable directives and ensures maximum utilization and maintenance of assigned vehicles.
• Ensures surveillance, evaluation, and planning to ensure efficient utilization of facilities and works with appropriate entities for acquisitions, maintenance, and improvements.
• Administers the Personal Identity Verification system.
• Supervises administrative employees.
• Determines training needs of staff.
• Advises, counsels, and instructs subordinate employees on work and administrative matters.
• Interviews and selects candidates for vacant positions.
• Coordinates building security with GSA building management, Federal Protective Services, VA Police, etc. to include investigating security violations, furnishing studies, analyses and reports related to security.
• Exercises control over the day-to-day operations of services, functions, and processes as it relates to safety and continuity of operations.

Work Schedule: Full time, Monday through Friday
Compressed/Flexible: Not available
Telework: Available
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer (Chief);PD# 375270 GS-0341-13
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Required

Starting at $112,015 Per Year (GS 13)

Job Description

What is the role?

To provide clerical / administrative support within a busy social work location.

Please click on the option to download additional information on this vacancy to access the Job Description.

Extra information:

The Grade of this post is Grade 1 / Level 3; the hourly rate is from £11.81 to £11.96 and the annual salary is from £21,553 to £21,872.

The successful candidate will be required to work flexibly between home and the office and the frequency for attending the office may vary depending on the exigencies of the service.

Closing date for applications is 08 October 2023.

Proud member of the Disability Confident employer scheme

As Deputy Assistant Director, Administrative Operations, you will be responsible for:

• Independently planning and directing the mission support and management functions and working directly with high-level managers on various Homeland Security Investigations (HSI) activities or programs.
• Providing leadership for the following functions: budget/finance; recruitment, staffing and personnel administration; resources management.
• Information technology and infrastructure management; mission support training; workforce development; long and short-term strategic planning; FOIA administration and implementation; development and oversight of all HSI administrative policies, procedures, and delegation orders; and coordination of all congressional and public strategies related to HSI resources.
• Overseeing and reviewing the expenditure of appropriated funds on a regular basis and assuring effective expenditure of these funds.
• Developing plans and financial estimates for each HSI program for the annual ICE Departmental Budget submission.
• Providing executive level guidance to field and headquarters managers in resolving disputes concerning program priorities and direction and deciding courses of action.
• Developing, evaluating, and implementing policy for the agency-wide investigative and administrative programs.
• Providing executive level direction in planning long-range activities and conducting extensive evaluation of program goals and objectives and directing adjustments to assure each complies with the rapidly changing and expanding agency mission.
• Collaborating with both internal and external resource management stakeholders.

Starting at $141,022 Per Year (ES 00)

• Plans, manages, and continually analyzes complex NASA protective services core functions that have national significance and impact.
• Coordinates mission-critical planning and evaluations with organization's management. Conducts a variety of comprehensive studies and detailed analysis to determine the effectiveness of all security, fire services, and emergency management functions.
• Oversees and directs programs designed to prevent and respond to terrorist acts, workplace violence, and other threats.
• Assesses any/all threats and leads in the formulation and execution of comprehensive plans to prevent or mitigate vulnerabilities or failures.
• Participates on Agency-wide committees, task forces, or working groups formulating guidance for the implementation of emerging Federal policy.

Starting at $137,849 Per Year (GS 15)

The Administrative Officer (Assistant SSD Chief) directs a broad and multifaceted program of services and management programs in the Regional Office. The Assistant SSD Chief plans, manages and evaluates the administrative and finance sections through subordinate supervisors. The Assistant SSD Chief is responsible for planning, organizing, staffing, directing, controlling and evaluating the activities of these sections and informing key officials on all phases of administration and finance functions of the Regional Office. Duties include, but are not limited to, the following:

• Keeps the SSD Chief informed on matters that affect the station or require attention.
• Give advice and recommendations on the administrative feasibility of operating plans, suggestions, and proposals.
• Reviews existing support service programs and recommends modification for improvement as needed.
• In partnership with the SSD Chief, develops, recommends, and implements a variety of programs, the failure of which would have extreme adverse impact on the overall operating capacity of the office services.
• Presents regular briefings to the SSD Chief, fellow Division Chiefs, Director, and Assistant Directors, providing workload status, progress on projects, and making upper management aware of all issues or problems with which he/she should be acquainted or must become involved.
• Conducts detailed studies and analysis of organizational functions and work processes during all phases of RO activities and provides appropriate recommendations.
• Oversees the financial and budgetary operations through the subordinate supervisor and is responsible for coordinating and managing the exchange of information between the Finance staff, the SSD Chief and operating divisions.
• Acts in an advisory capacity to the SSD Chief, Director and/or Assistant Directors relative to the availability of funds for personnel additions, procurement of equipment and significant expenditures for contractual services.
• Serves as Personal Identity Verification (PIV) Official who manages the PIV issuance process at the Regional Office and is responsible for the total scope of the chain trust of the process.
• May assume the full responsibility of the SSD Chief in the absence of the Chief.

Promotion Potential: This position is being advertised at the full performance level.
Work Schedule: 8:00am-4:30pm. Hours may vary to effectively carry out the mission.
Compressed/Flexible: Yes, as determined by Station Policy
Telework: Yes, as determined by Station Policy
Virtual: This is NOT a virtual position
Position Description/ PD#Administrative Officer (Assistant Chief Support Services Division) /39961O
Bargaining Unit Position: This is not a bargaining unit position
Financial Disclosure Report: Required

Starting at $102,597 Per Year (GS 13)

A full-time position has arisen with our company for an Office Support.
Your working hours would be Monday to Friday 9am – 5pm.

The job would entail mainly covering our five offices in Bearsted, Barming, Headcorn, Walderslade and Strood, whilst Funeral Directors are on funerals, annual leave or to just give general support when the offices are busy.

If successful, you will be able to learn the processes for funerals, and when ready, to arrange funerals with bereaved families.
You will also be inputting details into the computer as well as other administration duties that would be needed including any telephone queries.
Full Training will be given.

Personal qualities required:

Have use of own car and have a full driving licence.
Be computer literate to a good standard, including Word, Excel and Google.
Smart in appearance although uniform will be supplied after a successful probation period.
Be calm, friendly, approachable and empathetic towards bereaved families.
Be able to prioritise jobs when busy.
Be able to listen to clients.
Attention to detail.


If you are interested in becoming part of our friendly and hard-working team, please email your CV AND a covering letter explaining why you would be suitable for this role to:

accounts@familyfuneralservice.net

For the attention of the Business Manager, Ms Kim Barton.