Total 2,663 Senior Executive job vacancies

Job Summary
The Executive, Hotel Operations Support plays a key role in supporting the Business Development Manager in managing hotel housekeeping manpower, ensuring smooth daily operations, and maintaining effective communication between the company, hotel partners, and employees. This role involves recruitment coordination, administrative support, operations reporting, scheduling, and training management to ensure service quality and operational efficiency across assigned hotel sites.

Key Responsibilities

1. Recruitment & Onboarding Support

• Arrange and coordinate interviews for housekeeping candidates

• Bringing shortlisted candidates to hotel sites for interviews, uniform fittings, or trial sessions.

• Liaise with candidates, recruitment agencies, and internal departments to ensure timely onboarding.

• Assist with preparation of onboarding documents and follow-up with new hires.

2. Employee Relations & Administrative Support

• Support the Business Development Manager in handling daily employee administrative and operational matters.
• Serve as a communication link between hotel management, employees, and the company.
• Assist in staff counselling sessions, addressing workplace concerns, or performance-related issues.
• Maintain employee records, attendance updates, and relevant HR documentation.

3. Operations Reporting & Documentation

• Prepare and submit monthly operational, manpower, and performance reports.
• Review and verify timesheets, attendance data, and overtime claims before payroll processing.
• Ensure all documentation and reports are completed accurately and submitted on time.

4. Hotel Coordination & Communication

• Communicate regularly with hotel partners regarding manpower deployment, operational expectations, and service requirements.
• Coordinate staff scheduling, shift changes, relief manpower, and urgent replacement arrangements.
• Assist with administrative tasks related to hotel festive gifts, events, or project-related activities.

5. Training & Development Coordination

• Collaborate with the HR team to arrange WSQ and other mandatory trainings.
• Track and ensure completion of staff training and certifications.
• Maintain and update training records in the company’s system.

Job Requirements

o   Minimum GCE O-Level / NITEC / Diploma in Business, Hospitality, HR, or related field.

o   Preferably 1–2 years of experience in operations support, hospitality, HR coordination, orrelated roles.

o   Experience in hotel or housekeeping operations is an advantage.

o   Proficient in MS Office (Excel, Word, PowerPoint) and comfortable with systems/data entry.

o   Strong organisation, time management, and coordination skills.

o   Ability to communicate effectively with staff, hotel management, and external partners.

o   Able to work independently, handle pressure, and respond to urgent manpower needs.

o   Possesses a professional, positive, and service-oriented attitude.

Job Summary:

We are seeking a junior freight executive that coordinates international shipments, manages documentation (bills of lading, invoices), and liaises with carriers, customs agents, and clients to ensure timely delivery. Key duties include booking cargo, monitoring transit, updating customers, and resolving operational issues. Requires strong communication, attention to detail, and logistics coordination skills.

Key Responsibilities:

1. Shipment Coordination: Manage daily logistics, booking cargo, and scheduling transport for air or sea freight.

2. Documentation Management: Prepare, verify, and process shipping documents (e.g., Bills of Lading, packing lists, invoices) and ensure customs compliance.

3. Customer Service: Proactively track shipments and provide regular updates to clients, ensuring high satisfaction.

4. Stakeholder Liaison: Coordinate with transporters, port authorities, shipping lines, and airlines for smooth operational flow.

5. Support & Troubleshooting: Assist senior staff with operational tasks and resolve logistical issues to avoid delays

Requirements:

• Education: GCE 'O' Level, ITE, or a Diploma in Logistics/Supply Chain.

• Experience: 1–2 years of experience in freight forwarding preferred. (fresh Grad are welcome)

• Skills: Proficiency in MS Office and high attention to detail.

• Competencies: Ability to work in a fast-paced environment and handle high-pressure situation

Basic Salary: $2,800 – $3,200
Working Days: 9am - 6pm (Mon-Fri), 9am - 1pm (Sat)
Working Location: Changi Airfreight Center

Job Scope:

• Handle day-to-day airfreight export and import operations
• Coordinate with airlines, agents, transporters, and customs
• Prepare documents such as AWB, export/import permits, and declarations
• Monitor cargo movements and ensure timely delivery
• Communicate with customers and vendors on shipment status
• Manage shipment bookings and space arrangements
• Ensure compliance with DG (Dangerous Goods) and airfreight regulations

Requirements:

• Minimum 1 – 2 years experiences in airfreight operations (export/import)
• Knowledge of airfreight documentation and customs procedures
• Able to work independently and handle urgent shipments

Tee Xin Li Reg No: R24121619 | The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Role Summary

The Operations Executive (Technical) is responsible for the setup, deployment, maintenance, spare parts inventory, and operational management of the company’s fleet of vending machines. This role ensures machines are properly configured, operationally efficient, well maintained, and consistently stocked with products.

Key Responsibilities

1. Machine Acquisition & Setup

• Provide machine specifications, setup requirements, and spare parts recommendations during machine procurement.
• Inspect and receive vending machines upon delivery.
• Assemble, configure, and test machines prior to deployment.

2. Deployment & Machine Management

• Coordinate and execute the deployment of machines to operational locations.
• Maintain records of machine inventory, location assignments, and movement history.
• Monitor machine performance and operational status.

3. Backend Operations

• Manage the vending machine backend system, including machine configuration, monitoring, and troubleshooting.
• Ensure system data such as machine status, machine information, and stock records are accurate and up to date.

4. Stock Replenishment

• Perform scheduled stock replenishment for vending machines.
• Update product information and stock quantities in the system after each replenishment.

5. Maintenance & Technical Support

• Perform routine inspection, preventive maintenance, and troubleshooting of machines.
• Repair machines or coordinate external service support when required.
• Maintain spare parts inventory required for machine maintenance.

Requirement

1.     Holder of a Valid Driving License in Singapore

2.     Resides in Singapore

3.     Singaporean / Singapore Permanent Resident or WP/ S-Pass

Job Description:

• Manage large number of incoming calls. Directly work with customers by answering product and service questions; furnishing information about other products and services; process orders and prepare delivery documents; correspond with and go the extra miles to fulfill customer’s needs to ensure customer satisfaction.

• Resolve product or service problems by clarifying the customer's complaint; determine the cause(s) of the problem; discuss and propose solution; execute and follow up to ensure satisfactory closure.

• If problem was complicated or systemic, to escalate and redirect the issue to the appropriate team or department for resolution.

• Documentation and maintenance of customer records and operation details:

  • Keep detailed customer records and update customer records after each interaction (such as compliment, complaint and feedback) with that customer.

  • Assist the Sales and Marketing Team in boosting sales and performance. This include providing feedback on market intelligence, competitors’ activities, setting up appointments or following up with customers after their first interaction with the salesperson.

  • Prepare performance and other administration reports

  • Interface with various functional areas to co-ordinate scheduling activities to meet committed plans and customer’s sales / service order.

• Coordinate and resolve potential conflict of scheduling priorities and resource allocation with the plant process owners and drivers to ensure all delivery / collection activities are carried out in a timely manner.

• Conduct briefing to ensure that the drivers and assistants know their specific job scope and equipping requirements, safe work method, work schedule, delivery time frame as well as compliance with the Safe Operational Procedure, and performance standard of their assigned task.

• Monitor terms and conditions of Purchase / Work Orders received from customers and follow up closely on the delivery dates and quantity to be fulfilled.

• Assist in logistics resource forecasting and capacity planning, monitoring and motivating drivers and delivery assistants work performance, skills and training needs.

• Keeping record of work hours and trips performed by drivers and delivery assistants 

• Conduct field visits with Drivers and Assistants twice per month (PPE will be provided).

Requirements:

• Degree or Diploma in Logistics, Supply Chain Management, Business Administration, Engineering, or a related field.

• Strong IT skills with expertise in MS Office and software applications.

• A strong focus on delivering excellent customer service, with a positive, meticulous, and proactive approach to problem-solving.

• Ability to multitask, prioritise responsibilities, and manage time effectively in a fast-paced environment.

• Minimum of 3 years in a dynamic customer service and operations planning/control environment, showcasing maturity and expertise.

• Willing to handle the operations phone during weekends and public holidays.

Company: DG Packaging Pte Ltd
Location: 56 Loyang Way #05-01 Loyang Enterprise Building, 508775

Salary: $2,000 – $2,500

Working hours: 9am to 6pm (Mon – Fri)
9am to 12.30pm (Alt Sat)

Responsibilities

• Ensure timely pickup and delivery according to scheduled timings
• Conduct daily vehicle checks before and after work
• Ensure all cargo is properly secured before moving off
• Perform loading and unloading of cargo in a safe and secure manner
• Carry out picking and packing of cargo
• Handle packaging materials and consignments in accordance with company procedures
• Assist with warehouse operations, including sorting, labelling, and preparation of goods for shipment
• Follow instructions related to Dangerous Goods (DG) handling, where applicable (training will be provided)
• Maintain cleanliness and proper housekeeping of vehicle and work area
• Perform any other duties and ad-hoc tasks as assigned

Requirements

• Male Preferred
• Possess a valid Singapore Class 3 Driving License
• Minimum 1 year of Class 3 driving experience in Singapore
• Able to communicate and write simple English
• Able to handle manual work (Eg...carrying heavy load)
• Responsible, safety-conscious and able to work independently
• Willing to learn Dangerous Goods (DG) procedures and comply with safety requirements

Benefits:

• Medical and Dental Claims
• Mobile Reimbursement
• Leave entitlements (Additional 2 days, Birthday and Family Care)

Apply now and be part of the team!

Oishi Manufacturing Pte Ltd is a leading ice cream OEM manufacturer since 2003. oishi.com.sg

Responsibilities:

• Receive, inspect, and store raw materials and components used in the manufacturing process

• Pick, pack, and dispatch finished products according to production schedules and customer orders

• Maintain accurate inventory records and update stock levels in the warehouse management system

• Assist in the preparation and packaging of products for shipping

• Operate forklifts and other warehouse equipment to move materials and products safely

• Conduct regular inventory checks to ensure inventory accuracy

• Maintain a clean and organized warehouse environment, ensuring compliance with safety regulations

• Collaborate with production and logistics teams to ensure timely delivery of materials and products

• Report any discrepancies or damages in shipments to the warehouse supervisor

Skills:

Proficiency in MS Office

Excellent time management skills

Strong attention to detail and accuracy

Qualifications:

• High school diploma or equivalent

• Proven experience as a warehouse assistant or in a similar role within the manufacturing industry

• Minimum 2 years of experience in warehouse operations

• Forklift certification preferred

App Store Operations Executive – Job Description

An App Store Operations Executive is responsible for managing the day-to-day operations of mobile apps on platforms such as the Apple App Store and Google Play Store. The main goal of this role is to ensure that apps are properly published, updated, optimised, and compliant with platform guidelines while maintaining smooth app performance and visibility.

In this role, you will handle the process of uploading and managing app releases. This includes preparing app builds, submitting updates to app stores, and ensuring that all required information such as descriptions, screenshots, and metadata are accurate and up to date. You will also coordinate with developers and product teams to ensure timely and successful app launches.

A key responsibility is to monitor app store performance, including downloads, ratings, rankings, and user feedback. You will track how the app is performing in the store and identify opportunities to improve visibility and engagement. This may include suggesting improvements to app titles, descriptions, keywords, or visuals to help increase discoverability.

Another important part of the role is ensuring compliance with app store guidelines. You will check that the app meets all technical and policy requirements before submission to avoid rejections or delays. This includes reviewing content, permissions, and update notes to ensure everything follows platform rules.

The App Store Operations Executive also manages app listings and ensures they are regularly updated. This involves updating promotional content, managing seasonal changes, and ensuring all information reflects the latest version of the app.

You will also assist in troubleshooting app submission issues, such as rejected builds or technical errors during the upload process. Working closely with developers and support teams is important to resolve these issues quickly.

In addition, you may prepare simple reports on app store performance, including trends in downloads, user ratings, and overall app visibility. These insights help guide marketing and product decisions.

Attention to detail is very important in this role, as small errors in app listings or submissions can affect app approval and performance. Good organisation and communication skills are also essential when coordinating between different teams.

Basic understanding of mobile apps, app store guidelines, and digital operations is helpful. Familiarity with spreadsheets or basic analytics tools is an advantage.

This role is suitable for individuals who are organised, detail-oriented, and interested in mobile app ecosystems and digital operations. It can be performed remotely or in an office environment depending on the company.

Job Description

1.    Prepare and publish weekly flight schedules.

2.    Maintain proper records and revisions of weekly flight schedules.

3.    Perform Flight Watch and monitor flight movements for delays and exigencies.

4.    Perform coordination and monitoring with all key stakeholders when preparing schedule/charter and flight recovery.

5.    Coordinate and monitor permits, slots, crew duty hours, airport operating hours, etc to ensure smooth operations.

6.    Prepare and publish weekly and monthly reports (eg Fuel, OTP and Delay report).

7.    Manage flight floats.

8.    Perform duties or any other duties assigned by VP strategic Planning and Management.

Other Requirements

1.    Good communication skills.

2.    Proficiency in Excel is a prerequisite.

3.    Ability to remain committed after office hours and during weekends.

4.  1-3 years' experience preferred, and fresh graduates are encouraged to apply

We’re Hiring: Warehouse / Logistics Supervisor (Team Lead)

Looking to take the next step in your logistics career? Join a dynamic team where operations, leadership, and efficiency come together.

What you’ll be doing:

• Lead and supervise daily warehouse operations (receiving, picking, packing & shipping)
• Ensure inventory accuracy through cycle counts and stock reconciliation
• Manage team performance, staffing, and overtime planning
• Drive operational excellence while keeping costs optimized
• Monitor KPIs such as order accuracy, turnaround time & productivity
• Handle customer queries and resolve complaints effectively
• Coordinate with clients, transport teams, and internal stakeholders
• Maintain proper documentation, SOPs, and WMS system updates
• Train and guide team members through on-the-job training (OJT)
• Continuously improve processes through feedback and evaluation

What we’re looking for:
✔ Experience in warehouse / logistics operations
✔ Strong leadership and team management skills
✔ Hands-on experience with WMS systems
✔ Detail-oriented with a focus on accuracy and efficiency
✔ Ability to work in a fast-paced environment

Job Responsibilities:

1.     Receive, sort, process, and distribute all incoming and outgoing mail and packages; maintain accurate records and ensure timely delivery.

2.     Manage gifts purchased by the branch, oversee departmental requisitions and issuance for client gifting, and conduct regular physical inventory counts to reconcile records.

3.     Assist with procurement-related tasks, including placing orders with vendors, processing requisitions, comparing prices, and negotiating to support cost-efficiency.

4.     Manage budgets and expenses; perform monthly expense allocation.

5.     Assist with various hospitality activities, including banquets, receptions, and other events as required.

6.     Provide driving services to deliver supplies and materials for daily branch operations, collect and distribute documents and items across branches, and transport branch VIPs when needed.

7.     Perform additional duties reasonably assigned by supervisors or management.

Requirements:

1.     Diploma or Degree in any discipline.

2.     Team player with good communication skills.

3.     Good organizational skills and attention to detail.

4.     Proficiency Microsoft Office applications.

5.     Valid LTA Class 3 driving license with a clean driving record.

Beehive Fulfillment is a 3PL e-commerce fulfillment service provider in Singapore. Helping e-commerce businesses with inventory storage, pick and pack, local delivery and customer returns management etc., we enable sellers, both local and international, to capitalize on the rapidly growing e-commerce market in Singapore, Southeast Asia and beyond.

Due to business expansion, we are looking for an Operations Executive to join our team. Successful candidates can expect to receive competitive package and great room for career progression. If you are excited about the rapidly growing ecommerce sector in South East Asia and the opportunity it brings to the ecommerce warehousing and logistics industry, come join us!

Responsibilities:

·      Operate the Warehouse Management System on computer and handheld device (training will be provided)

·      Receive incoming shipments, check quantity and condition of items received

·      Label products where required and put away at designated locations of the warehouse

·      Pick and pack customer orders with accuracy and efficiency

·      Coordinate with couriers and external deliveryservice providers to facilitate smooth dispatch or receipt of parcels /shipments

·      Manage online shops as required

·      Office administrative duties

·      Any other ad hoc tasks as assigned by the supervisor

Requirements:

·      Team player with good communication skills. Responsible and take ownership for work done.

·      Able to work well in a fast-paced environment with minimum supervision.

·      Well versed with MSOffice applications.

·      Prior work experience with ecommerce warehouse / logistics industry will be an advantage.

Key descriptions
1) incoming & Outgoing goods /weight verification & control
2)Quality Inspection
3)DOCUMENTATION & RECORD KEEPING
4)PROCESS MONITORING
5) REPORTING & RISK CONTROL
6)CUSTOMER & VISITOR HANDLING
7)Coordination & crosschecking
8)Discrepancy reporting
9)EQUIPMENT MAINTENANCE

REQUIREMENT
EXPERIENCE IN RECYCLING ,metal trading,warehouse ,or logistic enviromennt isan advantage
Strong attention to detail andintegrity
Basic computer skills for recordkeeping
Physically fit and able to work inwarehouse environment
Responsible and able to workindependently

Job Summary:

We are seeking a dynamic and motivated Assistant Team Lead, Retail Operations to join our retail team. This role is designed for individuals aspiring to take on future leadership positions within the retail sector. The successful candidate will undergo comprehensive training and gain hands-on experience in customer service, store operations, sales performance, promotional activities, and inventory management.

Key Responsibilities:

Customer Service

• Deliver exceptional service by assisting customers with product inquiries, purchases, and issue resolution.
• Ensure customer satisfaction through prompt, friendly, and knowledgeable support.
• Learn to handle escalated customer complaints in a professional and solution-oriented manner.

Sales & Store Performance

• Support daily sales initiatives and contribute to achieving store targets.
• Monitor and analyze sales data to identify trends and performance gaps.
• Assist in implementing strategies to increase sales, including upselling and cross-selling.

Store Operations

• Assist with daily store opening and closing procedures.
• Maintain store cleanliness, organization, and compliance with brand standards.
• Follow company procedures related to safety, security, and operational policies.
• Support scheduling and shift planning under manager supervision.

Promotions & Merchandising

• Assist in executing promotional campaigns and visual merchandising plans.
• Set up promotional displays, signage, and marketing materials.
• Monitor promotional effectiveness and provide feedback to store leadership.

Inventory Management

• Monitor stock levels and assist with timely replenishment of shelves.
• Support the receiving, checking, and organizing of inventory deliveries.
• Participate in stocktaking and inventory audits.
• Identify and report slow-moving or damaged items.

Training & Development

• Participate actively in training modules covering retail operations, sales techniques, and inventory control.
• Shadow experienced team members and store leadership to learn best practices.
• Complete performance evaluations and provide progress reports as required.

Requirements:

• Minimum GCE ‘O’ level /NITEC at least 2 years of relevant retail sales experience
• Strong interest in developing a career in retail management.
• Excellent interpersonal and communication skills.
• Customer-focused mindset with a proactive attitude.
• Willingness to work on Saturdays.
• Ability to work in a fast-paced, team-oriented environment.

Up to $3,800 Basic Salary + AWS + VB
Nearest MRT: Raffles


Job Description:

* Manage end-to-end trade and sales operations, including order processing, issuance of Proforma Invoices (PI), and coordination of production schedules with relevant stakeholders

* Oversee logistics and shipping processes, including export scheduling, coordination with suppliers, and preparation and verification of shipping documents (e.g., Invoice, Packing List, Shipping List)

* Prepare and distribute export-related documentation to internal and external stakeholders across different regions

* Identify opportunities to improve operational efficiency and proactively implement process enhancements

* Leverage AI tools (e.g., ChatGPT, Claude, and other automation technologies) to streamline workflows, reduce manual tasks, and enhance accuracy in daily operations

* Develop and implement automated workflows for trade operations and documentation processes to minimize human error and improve turnaround time

* Continuously explore and adopt new technologies and tools to optimize business processes and drive operational excellence

* Support and collaborate with internal teams, agents, and external partners to ensure smooth communication and execution of business operations

* Strengthen relationships with existing agents by providing timely support, business updates, and relevant materials

* Assist in preparing marketing materials, proposals, and newsletters to support business development initiatives

* Maintain and update product-related information (e.g., product master data) to ensure accuracy and accessibility for stakeholders

* Participate in identifying and developing new business opportunities, including supporting agent expansion and market development activities

* Contribute to knowledge sharing within the team by documenting best practices, process improvements, and AI-driven solutions


Requirements:

* Possess a Diploma in any field

* Around 2–3 years of working experience in operations, sales administration or operation related role.

* Strong interest in and curiosity about AI tools such as ChatGPT and Claude, with a proactive attitude toward leveraging them for improving work efficiency

* Ability to independently explore new tools and technologies and incorporate them into daily operations

* Capability to identify challenges within existing business processes and propose areas for improvement

* Ability to recognise inefficiencies and redundancies, organise them logically, and take action toward improvement

* Strong communication skills to effectively collaborate with both internal and external stakeholders (e.g., agencies, suppliers)

* Coordination skills to drive tasks forward while engaging multiple stakeholders

* Basic knowledge and/or experience in trade operations, sales administration, or logistics

* Experience using workflow or productivity tools (e.g., Notion, Zapier)

* Basic business-level communication skills in English

* Business level Japanese will be advantages to communicate with Japanese speaking clients and stakeholders.


We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

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Khoo Tiffany

EA Registration No: R22107626

Pasona Singapore Pte. Ltd.

EA License No: 90C4069

Job Summary

Support app updates and rollout checks while monitoring app ratings and crash reports. Collaborate with QA and product teams to ensure smooth app performance and user satisfaction.

Responsibilities

• Perform checks during app updates and rollouts to ensure successful deployment and functionality
• Monitor app ratings and analyze crash reports to identify issues affecting user experience
• Collaborate with QA and product teams to communicate findings and support app improvements
• Apply basic knowledge of mobile apps to troubleshoot and support app performance

Preferred competencies and qualifications

• Entry to mid-level experience in mobile app support or related roles
• Basic understanding of mobile app functionality and user experience

Other Information

• Salary: SGD 3,500 – 5,500/month

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Key Responsibilities

• Handle vessel requisitions for provisions and catering supplies
• Liaise with suppliers to source quotations and ensure quality standards
• Process purchase orders in line with requirements and budgets
• Coordinate with vendors, agents, and stakeholders for timely delivery
• Track orders from confirmation to delivery, resolving any issues
• Maintain proper documentation and provide operational updates

Requirements

• Diploma/Degree in Maritime, Logistics, Supply Chain or related field
• 1–3 years of experience in maritime operations, procurement, or logistics
• Experience in ship chandling or vessel supply is advantageous
• Strong coordination, communication, and problem-solving skills
• Able to work in a fast-paced environment

JOB ID: 1492465

Job Summary

We are seeking a detail-oriented and proactive FX Operations Executive to support daily treasury and foreign exchange activities. This role focuses on execution support, fund transfers, and reconciliation processes, working closely with internal stakeholders and external banking partners.

Responsibilities

• Support the day-to-day operations of the FX desk, ensuring smooth and accurate execution processes
• Liaise with banking counterparties for FX transactions, including restricted currencies (MYR, IDR, THB, TWD)
• Manage daily trust account transfers and ensure timely processing of transactions
• Perform inter-account fund transfers across internal accounts
• Prepare and maintain monthly cash book entries
• Conduct bank reconciliations, investigating and resolving discrepancies in a timely manner
• Ensure compliance with internal controls, operational procedures, and regulatory requirements
• Collaborate with internal teams (trading, finance, operations) to ensure seamless workflow
• Support ad-hoc duties and process improvement initiatives as assigned

Requirements

• Diploma / Degree in Finance, Banking, Accounting, or related disciplines
• 1 Year of experience dealing with FX
• Strong attention to detail with high level of accuracy in processing transactions
• Good analytical and problem-solving skills
• Able to work independently with strong sense of responsibility and initiative
• Effective communication and interpersonal skills
• Willingness to work extended hours when required

We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Tan Gabriel
EA Personnel Reg. No.: R22104076
EA Licence No.: 07C5771

Company Overview

RHT DigiCapital Pte Ltd, part of the ONERHT universe, is a Registered Fund Management Company licensed by the Monetary Authority of Singapore. We invest in private markets, real estate, ESG, alternative assets, and new technologies.

Job Summary

Join our fund operations team to support investor onboarding, maintain accurate records, ensure regulatory compliance, and assist with administrative tasks in a fund management business.

Responsibilities

• Support AML/KYC documentation processes for investors and counterparties to ensure regulatory compliance
• Manage investor onboarding activities, including processing subscription, drawdown, and redemption documents accurately
• Maintain and update fund and investor records to ensure data integrity and accessibility
• Respond promptly to client enquiries regarding fund documentation and administrative matters to provide clear information
• Coordinate and liaise with fund administrators, finance teams, and external auditors to facilitate smooth operations
• Organize and maintain proper documentation, filing, and compliance with internal policies and regulatory requirements
• Assist in preparing reports, presentations, and spreadsheets to support team decision-making and communication
• Support the coordination of meetings, including preparation of board papers and minutes to ensure effective governance
• Provide general administrative and operational support to the fund operations team to enhance workflow efficiency

Required competencies and certifications

• Diploma or Degree in Business, Accounting, Finance, or related disciplines

Preferred competencies and qualifications

• 0–2 years of relevant experience; fresh graduates are welcome to apply
• Proficiency in Microsoft Excel and PowerPoint
• Strong attention to detail when handling large volumes of documentation
• Good organisational and time management skills to meet deadlines
• Strong communication skills with the ability to handle confidential information discreetly

Job Scope & Responsibilities

• Prepare and issue sales quotations and process customer sales orders, including delivery scheduling and coordination.
• Coordinate with suppliers and principals for purchase order processing, delivery scheduling, and order fulfillment.
• Follow up on quotations, enquiries, and orders with customers, suppliers, and principals to ensure smooth operational flow.
• Handle urgent enquiries and quotations as required, including working beyond normal office hours where necessary, managing the full operational cycle from enquiry to delivery completion.
• Place customer orders accurately with the appropriate supplier or principal.
• Act as the key coordinator among Principals, Suppliers, Customers, and Agents throughout the entire sales process, including enquiry, quotation, order receipt, acknowledgement, and fulfillment.
• Request and manage operational updates such as readiness status, dispatch details, freight tracking, shipping documentation, legalization, invoicing, and related documentation where applicable.
• Create, maintain, and control all manual and electronic filing systems for customer sales cases and relevant operational documents.
• Conduct market analysis on existing and potential regions where the company is active or intends to expand, identifying business opportunities, growth potential, and market prospects.

Business Scope

• Serve Shipowners, Ship Managers, Traders, Resellers, and Suppliers involved in marine lubricant supplies to international vessels.
• Manage the supply of marine lubricants for major brands through Unimarine’s diverse portfolio and market offerings.
• Support the export of marine products to regions where supply availability is limited, leveraging Unimarine’s global partner network.

Requirements

• Strong command of written and spoken English;
• Positive attitude with strong teamwork and collaboration skills.
• Enthusiastic, detail‑oriented, and highly responsible.
• Trustworthy, ethical, and able to handle sensitive commercial and operational information.
• Goal‑focused with the ability to manage multiple tasks and work under time pressure when required.

Executive & Administrative Support 

• Manage the Director’s calendar, meetings, reservations, and appointments effectively to ensure priorities are met. 

• Coordinate logistics for internal and external meetings, including venue booking, technology set-up, agenda preparation, and minute-taking. 

• Prepare briefing notes, presentations, research materials, and reports. 

• Handle email and correspondence professionally on behalf of the Director. 

• Organize travel arrangements such as flights, accommodation, itineraries, and contingency planning. 

• Maintain organized filing systems (physical and electronic) for ease of retrieval, ensuring accuracy and absolute confidentiality. 

• Track projects, deadlines, and follow-ups, ensuring action items are completed promptly. 

• Collaborate with cross-functional departments to coordinate office operations, team events, and board meetings. 

Personal Support 

• Provide ad-hoc support for professional or personal matters as needed. 

• Assist with special projects or initiatives delegated by the director. 

• Assist the Director in monitoring corporate-related protocols and action plans across each team. 

• Assist the Director in addressing and resolving HR-related issues as they arise. 

• Handle confidential and sensitive information with integrity 

• Anticipate the director’s needs to ensure smooth day-to-day operations. 

Stakeholder Management & Operational Coordination 

• Monitor and report on the implementation of new SOPs across various departments (e.g., Accounting, Tax, Corporate Secretarial teams) to ensure continuous operational improvements. 

• Track managers' assigned tasks, goals, and KPIs, providing regular updates and visibility to the Director. 

• Proactively follow up and send tactful reminders to team managers to encourage execution and ensure timely achievement when delays occur. 

• Act as a professional primary point of contact for internal and external stakeholders, coordinating tasks across teams and vendors to maintain effective communication. 

• Act as a professional point of contact for internal and external stakeholders and liaise with internal teams and external stakeholders to maintain effective communication.  

Requirements:

• Minimum 5 years of experience in a Personal Assistant role supporting senior management or C-suite executives. 

• Excellent written and verbal communication skills in Japanese & English/additional languages are a plus. Proficient in Microsoft Office Suite ( Teams, Word, Excel, PowerPoint, Outlook) and productivity tools. 

• High degree of discretion, professionalism, and integrity. 

• Flexibility to manage urgent tasks beyond office hours when necessary 

• Highly adaptable and versatile in a fast-paced and high-growth environment 

• Strong organizational, time management, and multitasking skills 

• Strong sense of ownership, accountability and responsibility 

• Proactive, resourceful with a solutions-oriented mindset 

• Proficient in calendar, meeting tools (e.g., Google Calendar, Zoom, Teams), travel booking platforms and expense systems 

About Us

MetaComp Pte Ltd is a leading Singapore-based digital payment solution provider, licensed and regulated by the Monetary Authority of Singapore (MAS) as a Major Payment Institution, to provide Digital Payment Token Services and Cross-border Payment Transfers. Operating under a P2B2C (platform-to-business, partners-to-clients) model, MetaComp provides its clients with an integrated end-to-end suite of services, empowering them to confidently enter the digital asset market with much-needed safety, security, and compliance assurance. Together with its parent company, Metaverse Green Exchange Pte. Ltd. (a MAS-licensed CMS holder permitted to carry out, inter alia, brokerage and custody services), MetaComp introduces its suite of services through CAMP (Client Assets Management Platform) which allow businesses to develop and scale their digital asset offerings through various products and/or services such as over-the-counter transactions, fiat payments, digital asset custody and prime brokerage.

About the Role

Metacomp is building out its Payment and Card Operations function as a core capability to support the full lifecycle of client money movement across digital assets and fiat currencies. As an Associate / Senior Associate in Payment & Card Operations, you will be at the heart of Metacomp's client payment flows — owning fund movement across deposits, payments, trading, and withdrawals, while supporting the launch and daily operations of Metacomp's card product.

This is a high-ownership role in a lean team where your work directly impacts client experience. You will work closely with Relationship Managers, Account Managers, and the broader Operations team in a fast-paced, client-sensitive environment where accuracy, speed, and clear communication are critical.

What You Will Do

Payment Operations

• Process and monitor inbound client deposits across fiat (wire transfers to accounts, virtual accounts, and sub-accounts) and (crypto to client wallets)
• Manually sight and confirm inbound fiat deposits against client instructions and credit client balances on the Metacomp Internal ledgers
• Receive, validate, plan the flow, and execute outbound withdrawal and payment instructions to first-party and third-party bank accounts and wallets
• Act as maker or checker on all outbound payment instructions within the banking platform and Metacomp's internal system ledgers
• Coordinate in real time with Relationship Managers and Account Managers on the status of deposits, payments, and withdrawals — including managing escalations
• Handle PSP Request for Information (RFI) responses for flagged or queried payment transactions
• Support the whitelisting of third-party sender and beneficiary accounts in accordance with compliance requirements

Card Operations

• Support the daily operations of Metacomp's card product from launch
• Process card issuance and card freeze requests on behalf of clients
• Monitor card issuer prefund account balances and execute top-ups to prevent card declines
• Manage the end-to-end chargeback lifecycle: receiving dispute notifications, submitting RFI responses, tracking dispute status, and processing successful chargeback refunds
• Process advance chargeback refunds for key clients in accordance with agreed commercial arrangements
• Liaise with the card issuer/BIN sponsor/card network provider on operational queries, settlement discrepancies, and dispute matters

Reconciliation Operations

• Perform daily transaction-level reconciliation of all outbound transactions from Metcomps internal system, against various underlying bank ledgers, identifying and resolving breaks on a same-day basis
• Perform daily transaction-level reconciliation of client card transactions in Metacomp's internal system ledger against card issuer settlement files
• As Metacomp transitions to principal card issuer status, expanded recon scope to include transaction-level reconciliation against payment networks (Mastercard / Visa)
• Maintain accurate recon records and produce daily recon reports for sign-off
• Escalate unresolved breaks to the relevant internal teams and track through to resolution

What We Are Looking For

Experience

• 1–3 years of experience in payment operations, settlements, card operations, financial operations, accounting, or finance treasury in a bank, fintech, payments company, digital asset firm, or corporate treasury function
• Candidates with an accounting or finance treasury background are strongly encouraged to apply — a solid grasp of debits, credits, and fund flows is directly applicable to this role
• Hands-on experience processing payment instructions and managing payment lifecycles — experience with both fiat and crypto payment flows is a strong advantage
• Experience performing transaction-level reconciliation, including break identification and resolution
• Experience with card operations — including chargeback management, card issuance, or prefund management — is a strong plus
• Prior exposure to maker-checker or dual-authorisation payment controls in a banking or regulated environment
• Experience working in a client-facing or RM-facing operations role, with a track record of handling escalations professionally and under time pressure

Skills & Competencies

• Strong understanding of end-to-end payment and fund flow — able to trace a transaction from instruction through to settlement and identify where and why a break has occurred
• A continuous improvement mindset — you do not just execute processes, you actively look for ways to make them faster, more accurate, and more scalable
• High attention to detail — able to process and reconcile large volumes of transactions accurately with minimal errors
• Strong organisational skills — able to manage multiple open items across deposits, payments, and card ops simultaneously without dropping the ball
• Clear and professional communicator — comfortable liaising directly with Relationship Managers, Account Managers, and external counterparties (banks, card issuers) in a fast-moving environment
• Comfortable with ambiguity and building processes from scratch — this is a growing function and you will be expected to help define how things are done, not just follow a playbook
• Proficient in Microsoft Excel or Google Sheets for reconciliation work (familiarity with SQL or any basic programming language is a plus)
• Familiarity with payment platforms, banking portals, or treasury management systems is an advantage
• Mandarin proficiency (spoken and written) is strongly preferred — RMs and Account Managers frequently communicate in Mandarin and real-time coordination is essential

Qualifications

• Diploma or Degree in Accounting, Finance, Banking, Business, or a related field
• MAS regulatory knowledge or prior experience in a regulated financial institution is advantageous but not required

Why Join Us

• High ownership and visibility from day one in a lean team reporting directly to the Head of Payment Operations
• Be part of a core function driving Metacomp's payment capabilities in a dynamic digital assets and payments environment
• On-site role based in Singapore with close collaboration across Operations, Product, Sales, and Compliance

We are committed to creating an inclusive workplace where every individual feels respected, valued, and empowered to contribute. We celebrate diversity in all its forms—background, ethnicity, gender, identity, orientation, experience, and thought—and believe it strengthens our culture and our work. We are proud to be an equal opportunity employer and do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or any other protected characteristic.

Job Description

• Provide administrative support to daily operations work
• Administer Order Processing duties, including data entry and updating of records to system
• Assist in the planning and scheduling of measurement and installation works based on existing procedures and customer requirements
• Coordinate with relevant Departments in daily deployment of trucks and drivers
• Assist in Vehicle Scheduling
• Prepare drawings with/without using CAD software
• Coordinate between different departments and sub-contractors to ensure order fulfilment and proper documentation and billing
• Prepare full of documents including costing before passing over to other departments for processing
• Perform verification of sub-contractor billings
• Handle office administrative work like filing and scanning
• All other job duties as assigned

Job Requirements

• Possess at least a secondary school GCE “O” level or Diploma equivalent
• At least 1 – 2 year(s) of working experience in admin co-ordination
• Able to work independently under minimum supervision
• Able to work in a fast-paced environment with deadlines
• Proficient in Microsoft Office (Excel, Outlook) and Google Sheets
• Comfortable with Numbers and Technical Drawings
• Familiarity with Singapore roads will be an advantage

• Coordinate with internal teams on shipment planning and documentation

• Ensure all shipping documents are accurate to support smooth customer deliveries

• Monitor incoming shipments and follow up on pre-alerts in a timely manner

• Liaise with vendors and transport partners to resolve day-to-day operational issues

• Assist in special projects and provide operational support when required

• Work closely with warehouse partners and transporters to ensure timely customs clearance and delivery

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

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