Total 1,940 Administrative / Clerical job vacancies

Job Description

• In charge of verifying shipment content against shipping documents provided.
• Responsible in assisting in material picking against pick list and packing of outbound shipments.
• In charge of rejecting damage items and record discrepancies.
• In charge of data entry into ERP system.
• Responsible in assisting Logistics Officer in coordinating with logistics provider on shipment collection.
• In Charge of the visual inspect material for defects and report these and any unusual situation immediately.
• Operate lift trucks, hand trucks, forklifts, stackers, or any other lifting or material handling equipment/devices to move, convey, or hoist materials or products, following the training provided.
• Maintain good housekeeping practices in work area.

Requirements

• Min GCE ‘O’ level and above
• Min 3 year of experience in ERP systems, lifting devices and Material Handling Equipment (MHE).
• Possess a Class 3 Driving License and Forklift License.

To submit your application, please apply online apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Are you looking for a part-time job? We are urgently hiring Admin Assistant to help with system data entry and ad hoc admin work.

• Well Established Company
• Basic $3200 to $3700 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas (Company Transport provided)
• Working hours: Normal Working Hours (Mon to Fri only)

Job Scope:

• Assist in monitoring client’s payment status, collecting receivables and finalizing project accounts for completed projects
• Involved in asset and inventory reconciliation
• Assist in preparation of monthly financial and inventory reports to management
• Coordinate with Sales and Marketing Department to prepare quotations
• Assist in project delivery by receiving client’s purchase orders, issuing delivery orders and return forms, arranging for equipment testing and maintenance, responding to client’s requests where necessary
• Assist in preparation of progress claims and invoices, and verifying details with clients
• Other ad-hoc duties when required or as instructed

Requirement:

• O Level / Diploma or equivalent qualifications
• Proficiency in Microsoft Word and Microsoft Excel

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

NG DIAUM YEE (R2198031)

EA Recruitment Pte Ltd

EA License No: 21C0492

As part of our growth, we're looking for a new Administrator to support our business directors and clients in our work.

Job Scope:

General Administration: Manage daily office operations, organize files, schedule appointments,updating of payments, management of systems including Bizfile, MoM, IRAS, CPF.

Communication: Serve as the point of contact for internal and external stakeholders.

Documentation: Prepare and manage official documents, reports, and correspondence.

Meeting Coordination: Organize and facilitate meetings, including taking minutes.

Team Collaboration: Work closely with other staff members to ensure operational efficiency Perform necessary administrative work including filing reports, AML rules etc

Other ad-hoc tasks and projects as assigned

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission - To Serve Mankind - to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

RESPONSIBILITIES

Operational Duties and Office Admin

• Answering phone calls and attend to walk-in
• Managing general email, mailbox, registered mails, room booking and replenish forms
• Ensure cleanliness and tidiness of whole centre
• Ensure working conditions for equipment
• Stock Replenishment (stationaries, toiletries, pantry items, cleaning supplies, first aid box, toner etc)
• Meeting and event logistics preparation
• Onboarding and offboarding of staff
• Managing door access, CCTV and phone system

Training

• Updating, collating of forms and reports for Centre Head

Programmes

• Quotation and budget request for all programmes

Procurement (Office Purchases)

• Get quotation and put up for budget request
• Upon PR approval, to submit order
• Preparing and Comparing of Budget vs Actual expenses

Donation-in-Kind (DIK)

• Checking and recording of all donated items received on the receipt book and inventory management
• Submission to Accounts for checking and verification

Others

• Any other duties as assigned by Management
• Assisting Secretariat for FS Heads meeting
• KST2 attendance for workshops
• FS Culture expenses
• Submission of monthly claims by Staff and Locum
• Admin matters related to Locums

• Minimum Diploma Holder

• Proficient in MS Office
• Relevant experience in Office Admin
• Good in multi-tasking and documentation
• Able to handle confidential information with discretion
• Takes accountability and possess good mindset, attitude, and interpersonal skills
• Able to work independently and is also a team player

*** SINGAPOREANS ONLY ***

- Able to start immediately!

Your duties include:

- Prepare clients' Service Contracts

- Issue invoices, collect payments,prepare monthly outstanding statements and monthly bank reconciliation

- Basic bookkeeping

- Data Entry

- Working days :5.5 days’ work week

- Working hours: 10.00am – 7.00pm

Role: Cloudera Admin

JD:
We are looking for a motivated Hadoop Administrator with 3 years of handson experience in managing Cloudera Hadoop environments You will support daily platform operations assist in patching upgrades and participate in migration activities under senior guidance

Key Responsibilities

Monitor Hadoop cluster performance and ensure service availability

Handle incident management and perform vendor log collection for Cloudera products

Execute application stopstart and configuration requests as per operational needs

Collaborate with OS Storage Network and Compute teams for crossplatform support

Assist in job failure analysis queue management and resource allocation

Perform patching minor upgrades and participate in NiFi template migrations

Contribute to backup and recovery operations for critical datasets

Handle user and access management requests Kerberos Ranger LDAP

Participate in Cloudera minor version upgrades and hotfix deployment under supervision

Support DR drill activities and synchronization between production and DR environments

Monitor platform using Cloudera Manager Grafana and ELK dashboards

Required Skills Experience

3 years experience with the Hadoop ecosystem HDFS YARN Hive Spark Oozie

Basic understanding of Cloudera Manager and its administrative tools

Proficient in Linux administration and shell scripting

Familiar with Kerberos authentication Ranger security and user access management

Understanding of patch management and platform upgrade workflows

Good troubleshooting log analysis and communication skills

Good to Have

Exposure to Python or Ansible scripting for automation

Experience in CICDbased cluster operations

Familiarity with AWS or Azurebased Hadoop deployments

·       Collaboratewith Project Director and/or Project Manager to understand the projectrequirements and timelines. Provides administrative support to project team,including project preliminaries, site setup, scheduling meetings, maintainingproject documentation via digital platforms, project progress claim etc.

·       Ensureseamless communication and coordination between different project stakeholders.

·       Assistin resource allocation for projects, includes testing equipment and facilities.

·       Coordinatewith various departments internally to fulfil project resource needs.

·       Administrativeprocess improvement. Evaluate and enhance administrative processes according toISO requirements to increase efficiency and effectiveness.

·       Implementbest practices in project administration to streamline workflow.

·       Overseethe creation and maintenance of project documentation, including plans,schedules, reports in SharePoint. Ensure compliance and document managementaccording to retention policies.

·       Facilitatecommunication between project teams, management and other stakeholders(including Corporate Division).

·       AssistAsst. Admin Manager/ Admin Manager to organize Weekly Project OperationMeeting, ensure effective communication and reporting.

·       Collaboratewith Project Director and/or Project Manager to monitor project budgets andwork with Finance for payment plans. Track project-related expenses and assistin budget reconciliation. Report on budget variances and work on cost-savinginitiatives.

·       Liaisewith vendors and suppliers for project-related services and supplies. Negotiateterms and conditions to ensure cost effectiveness and timely service. Evaluatevendor performance and address issues as needed.

·       Activelyparticipate in digitalization project as project members to contribute to theoverall success of company transformation.

·       Participatein ISO related activities as Steering Committee and Internal Auditor to ensureefficiency and effectiveness of the management systems.

·      Good knowledge of project documentation.

·      Good knowledge of Autodesk Construction Cloud (ACC).

Provide ad-hoc supports to Division

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Billing Clerk
Salary:$2000 – $2500
Working Days: 5.5 days
Working Timing: Mon - Fri: 0800-1700, Sat:0800 - 1200
Location: Changi

Responsibilities:

• Invoice issuance & verification
• Data Entry
• Calculate & record payments
• Updating accounting records
• General admin duties as assigned

Requirement:

• Min 1 year relevant experience

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Purpose

The Admin and Facilities Management function provides administrative support to the business units under ENBD Singapore branch (SIN BRANCH). This function also supports the management of key facilities essential to the overall operation of SIN BRANCH. The Admin and Facilities Management function also operates the Travel desk of SIN Branch mainly responsible for arrangement of Singapore branch staff travel matters.

Job Content

1. Administration

• As the main receptionist and the first point of contact between visitors/ clients of SIN BRANCH, the job holder will need to portray and uphold a professional image for the Bank.
• As the face of the Bank when handling onsite visitors/ clients, to ensure portrayal of a professional image for the Bank.
• Ensure delivery of excellent client services for walk-in clients or visitors.
• Ensure walk-in clients are attended to and timely engagement of front office Relationship Management to attend to client needs.

2. Facilities Management

• As the person responsible for facilities management of SIN BRANCH, the job holder will need to ensure proper upkeep and maintenance of facilities management activities/ tasks.
• The job holder will also need to ensure timely review on maintenance of facilities management activities/ setup to ensure proper functioning which is essential for the operation of SIN BRANCH.
• Management of physical access controls via management of access card systems used by SIN Branch including the management of access card (issuance, maintenance, return of cards).
• Manage all physical access keys for SIN BRANCH.
• Management and issuance of workstation keys.
• Collection of mails (registered, PO Box, Returned Mails) for SIN BRANCH.
• Dispatch of mail (drop mails into mailbox).
• Management of both local and overseas couriers used by the Branch.
• Engagement of suppliers for Facilities Management maintenance (Lighting, Office print supplies, stationary, Plants, pantry supplies).
• Manage invoice and payment processing for facility management invoices.
• Coordination and provide onsite assistance to vendors during scheduled/ emergency maintenance of physical facilities in SIN BRANCH.

3. Travel Desk Support

• Coordinate and manage the booking of staff business trips.
• Coordinate and manage all travel insurance matters for staff for the purpose of business trips.
• Ensure compliance to ENBD Staff Travel policies/ procedures.
• Review all invoices associated with business travels

4. Monitoring and Controls

• Gather required data and work with SIN Stakeholders in collation of data for ESG reporting to the Group Chief Sustainability Office.
• Perform Key Controls Testing for defined processes such as CCTV security monitoring, access card issuance.
• Reporting of exceptions noted during Key controls testing to COO.
• Timely reporting of physical security breaches noted.

5. Workplace Environment

• Support positive workplace culture to foster collaboration and communication between SIN BRANCH units as a key coordinator between departments.
• As the appointed Fire Warden of SIN BRANCH, work closely with the Building Management on the conduct of fire drills and coordinate communications on the role of staff in SIN BRANCH in the event of a fire/ fire drill and ensure the safe evacuation of staff.

6. Reporting

• As the Admin and Facility Management Officer of the Branch, perform reporting of Environmental and Social Governance (ESG) reporting metrics to the Group as part of our ESG reporting.

Requirements

• Min. a GCE O Level
• Min. 5 years of work experience in Facilities Management/ Client Services
• Experience working in a multi-cultural dynamic environment and with good interpersonal and communications skills
• Experience in the use of physical access management systems
• Proficient in the use of MS Outlook, Excel and MS Teams
• Front line client relationship experience
• Prior experience in Facilities Management role
• Strong competence in spoken and written English

*Note that salary will be commensurate with relevant experience.

Admin duties:

• Manage the director's daily and weekly schedule, arrange appointments, meetings, conference calls, coordinate travels, etc., determine purposes and priorities, rationalise recurring meetings. Coordinate logistics when necessary.

• Attend meetings and keep minutes.

• Perform administrative work such as expense claims, filing, etc.

• Perform work that requires a high level of discretion and confidentiality, ensure they remain secure.

• Coordinate activities among teams and outside parties. Contact personnel at all organizational levels on behalf of the director.

• Communicate on behalf of the director, determine the most appropriate method of communication by assessing situations and applying judgement.

• Handle special and adhoc projects, follow up with others on key initiatives or special requests.

• Conduct research, prepare presentations or reports.

• Ensure compliance with the company policies and procedures.

• Assist employees in their booking for travel requests (eg. Flight and Hotel bookings)

• Responsible for the management of total office and administration function of the office including but no limited to issue resolution / crisis management, business continuity planning, housekeeping, reception and pantry supplies, mail room and courier.

• Assist with facility management matters with coordination with other departments (eg. HR/IT etc)

• Respond to sales enquiries received through emails and phone calls and distributing the relevant enquiries to respective sales representatives.

• Work closely with the sales representatives to improve their productivity by providing administrative support

• Preparation of quotations, sales orders, delivery orders and invoices as and when required

• Coordinate the collection and delivery of goods as per arrangement with customers

• Maintain a database listing of sold equipment which are delivered to customers including details such as serial number, make and model etc.

• Update and maintain sales related information such as client reference lists and project references etc.

Account duties:

• Perform day-to-day operations related to Accounts Receivables, Accounts Payables, and General Ledger.
• File GST returns, tax matters, and audit matters with accountant.
• Prepare monthly financial reports, audit schedules, and variance analysis.
• Perform bank reconciliations, process journal entries, and prepare supporting financial schedules.
• Ensure all internal and external finance-related requests are handled promptly and accurately.
• Maintain compliance with financial regulations and company policies.

Requirements:

• Min 5 years relevant experience
• Willing to travel islandwide if needed

Mapletree Business City

8.45AM – 630PM (Mon - Fri)

Responsibilities

• Manage business trips, hotel booking, temp accommodation and visa/work permits application process
• Manage security door access, access card user profile creation/deletion and after-hours door access support
• Oversee facilities services & maintenance activities
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Manage office supplies, office equipment and pantry supplies
• Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Organize other office activities (meetings, event planning, town hall booking & etc.)
• Collaborate with cross-functional teams to ensure a seamless workflow
• Ensure operations adhere to policies and regulations
• Any other duties as assigned

Requirements

• Diploma / Degree with at least 4 years of proven experience as office administrator
• In-depth understanding of office management procedures and policies
• Knowledge of CONCUR is a plus
• Highly proficient in Microsoft Office (Excel Formulas i.e. vlookup, if formulas, pivot table etc., PowerPoint, Word, Outlook)

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

The Opportunity

• Opportunity to work for one of the leading financial service providers and top banks
• Great exposure to learn about banking products and services domain
• East location

The Job

• Supporting Backend Team on any administrative support in relation to the team's collections’ activities, namely write off, skip tracing and manual letters.
• Responsible for timely write off check as Maker.
• Responsible for the monthly skip tracing, employment check and relevant searches for uncontactable customer.
• Responsible for preparing manual letters and e-filing of documentation.
• Responsible for ESMS assignment for the department.
• Work in close conjunction with all officers and supervisors.
• Assisting in any adhoc assignments of administrative tasks

The Talent

• Diploma or equivalent qualification in any field
• 1–2 years of relevant admin or operations support experience in banking is preferred
• Comfortable with basic documentation, filing, and system updates
• Detail‑oriented and able to follow instructions in a structured environment

Next Steps

• Send your resume to yueshan.wu@adecco.com
• Email Topic: Operations Admin Support

Wu Yue Shan

EA License No: 91C2918

Personnel Registration Number: R25138923

Salary: Up to $3500
Location: Jurong East
Working Hours: Monday- Friday (8.30am-5.30pm)

Key Duties:
Billing & Invoicing

• Prepare and process invoices and shipping documentation for overseas customers
• Coordinate, monitor, and follow up with shippers, consignees, and freight forwarders
• Verify shipment details for accuracy upon receipt
• Liaise with headquarters, affiliated companies, and distributors

Warehousing & Logistics Coordination

• Coordinate with freight forwarders and warehouse vendors on inbound and outbound shipments
• Arrange and manage transportation between warehouse and site installation teams
• Maintain accurate records of warehouse inventory, storage, and movement

Requirements:

• Min 1 year of experience
• Experience coordinating with vendor warehouses and freight forwarders
• Possess a valid forklift license

WhatsApp me at wa.me/6587801169 or press the APPLY NOW BUTTON.

By submitting your resume and/or personal information, you consent to the collection, use, and disclosure of your personal data by the company (or its designated agent) for the purposes of processing, administration and managing your job application.

Please be notified that only shortlisted candidates will be notified.

Sim Shu Hui Reg No.: R25129789
Griffin HR Consultancy Pte Ltd | EA License No.: 23C1449

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS
• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Interested applicants can also send your resume to (Liwenpoh741#gmail.com) and allow our consultant to match you with our clients. No Charges will be incurred by Candidates for any service rendered.

WA ME 9735 4019 for more Admin & Account Executive role

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role

POH LI WEN REG NO: R25136683

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279 

Responsibilities

• Assist and backup in general administrative and clerical support for other departments
• Administration and maintaining of leave
• Answer, screen and forward phone calls and practise good telephone etiquette
• Assist and ensure prompt submission of reports to relevant departments
• Attend to visitors and preparation of meeting rooms and corporate gifts
• Maintain proper filing system of all documentation/records files
• Sorting, filing and keying of Delivery Tickets and Trip Pay from customers
• In charge of operation supplies suck as uniforms, accoutrements, stationary, pantry toiletries and etc
• Other duties as assign by supervisor

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced environment
• Proficient in Microsoft Office applications

Working Location: Joo Koon [3 bus stops away from Joo Koon Bus Interchange]

Working hours: Monday - Friday 8.30am to 5.30pm

Interested candidates, please email: hr@swiftlogistics.sg

Company is a water pump distributor and service center.
We are seeking a reliable and organized Administrative Assistant to support daily office operations. The ideal candidate will handle administrative tasks, coordinate office activities, and ensure smooth communication within the company.

Hiring position: Admin assistant

Job Description:

1. Handle phone calls, emails, and correspondence
2. Assist in data entry and record keeping
3. Provide general administrative and clerical support

Working hours: 7am-4pm

Working days: 5days

Location: Bukit Batok

Job Description:

We are looking for a responsible and well-organised Admin Assistant to support daily administrative, basic HR, and basic accounting functions. The role also involves handling expatriate work pass matters and supporting overall office operations in Singapore.

Key Responsibilities:

Administrative Duties

• Perform general administrative tasks such as filing, data entry, document control, and correspondence
• Manage office supplies, facilities coordination, and basic procurement

HR & Visa Administration

• Provide basic HR administrative support, including employee records and onboarding/offboarding coordination
• Assist with work pass and visa applications for expatriates (Employment Pass, S Pass, etc.) via MOM systems
• Liaise with government authorities such as MOM, ICA, CPF Board, and external vendors
• Maintain accurate HR databases and documentation
• Support payroll preparation by tracking attendance, leave, claims and basic HR information
• Support management with ad-hoc administrative assignments

Basic Accounting Support

• Assist with basic accounting functions, including invoice processing, expense claims, and payment tracking
• Perform basic data entry into accounting systems
• Assist with monthly expenses reconciliation and simple financial reports
• Support external accountants or finance team during audits and month-end closing

Requirements:

• Diploma or equivalent qualification in Business Administration, Accounting, HR, or related field
• Basic knowledge of accounting and bookkeeping
• Basic understanding of HR administration and Singapore employment practices
• Familiarity with MOM regulations and work pass processes is an advantage
• Minimum 1–2 years of experience in administrative, HR, or accounting support roles
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Detail-oriented, organised, and able to handle confidential information
• Good interpersonal and communication skills
• Able to work independently and in a team

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Job Summary

We are seeking a reliable and organized Admin Assistant to support daily office operations by managing communications, scheduling, record keeping, and assisting team members to ensure smooth workflow in a friendly environment.

Responsibilities

• Enter data accurately and maintain organized filing and documentation systems to support office efficiency
• Schedule and coordinate meetings and appointments to optimize team time management
• Manage emails, phone calls, and internal communications to ensure timely and clear information flow
• Maintain accurate records and organize office documents for easy retrieval and compliance
• Assist team members with daily operational tasks to support overall office productivity

Preferred competencies and qualifications

• Basic computer skills, including proficiency in Microsoft Office applications, to perform administrative tasks
• Strong organizational skills to manage multiple tasks and maintain attention to detail
• Positive attitude and eagerness to learn new skills and adapt to office needs
• Ability to work independently and collaboratively within a team environment

Other Information

Benefits

• High salary package with performance bonuses
• Fixed working hours from 9:00 AM to 5:00 PM, Monday to Friday, supporting work-life balance
• Annual leave and public holiday entitlement
• Medical benefits (if applicable)
• Convenient office location at Toa Payoh, near MRT
• Friendly and supportive work environment
• Training and career development opportunities

Location

• Toa Payoh, Singapore (convenient location near MRT)

• Terminal testing and sticker pasting
• Building relationship with merchants to increase awareness of product
• Data entry into system
• Any other ad-hoc duties as assigned

Job Requirements:

• Able to commit for at least 3 months
• Minimum O levels and above
• Proficient in MS Office
• Comfortable with non-office-based role, comfortable with activities involcing walking around

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Executive & Administrative Support 

• Manage the Director’s calendar, meetings, reservations, and appointments effectively to ensure priorities are met. 

• Coordinate logistics for internal and external meetings, including venue booking, technology set-up, agenda preparation, and minute-taking. 

• Prepare briefing notes, presentations, research materials, and reports. 

• Handle email and correspondence professionally on behalf of the Director. 

• Organize travel arrangements such as flights, accommodation, itineraries, and contingency planning. 

• Maintain organized filing systems (physical and electronic) for ease of retrieval, ensuring accuracy and absolute confidentiality. 

• Track projects, deadlines, and follow-ups, ensuring action items are completed promptly. 

• Collaborate with cross-functional departments to coordinate office operations, team events, and board meetings. 

Personal Support 

• Provide ad-hoc support for professional or personal matters as needed. 

• Assist with special projects or initiatives delegated by the director. 

• Assist the Director in monitoring corporate-related protocols and action plans across each team. 

• Assist the Director in addressing and resolving HR-related issues as they arise. 

• Handle confidential and sensitive information with integrity 

• Anticipate the director’s needs to ensure smooth day-to-day operations. 

Stakeholder Management & Operational Coordination 

• Monitor and report on the implementation of new SOPs across various departments (e.g., Accounting, Tax, Corporate Secretarial teams) to ensure continuous operational improvements. 

• Track managers' assigned tasks, goals, and KPIs, providing regular updates and visibility to the Director. 

• Proactively follow up and send tactful reminders to team managers to encourage execution and ensure timely achievement when delays occur. 

• Act as a professional primary point of contact for internal and external stakeholders, coordinating tasks across teams and vendors to maintain effective communication. 

• Act as a professional point of contact for internal and external stakeholders and liaise with internal teams and external stakeholders to maintain effective communication.  

Requirements:

• Minimum 5 years of experience in a Personal Assistant role supporting senior management or C-suite executives. 

• Excellent written and verbal communication skills in Japanese & English/additional languages are a plus. Proficient in Microsoft Office Suite ( Teams, Word, Excel, PowerPoint, Outlook) and productivity tools. 

• High degree of discretion, professionalism, and integrity. 

• Flexibility to manage urgent tasks beyond office hours when necessary 

• Highly adaptable and versatile in a fast-paced and high-growth environment 

• Strong organizational, time management, and multitasking skills 

• Strong sense of ownership, accountability and responsibility 

• Proactive, resourceful with a solutions-oriented mindset 

• Proficient in calendar, meeting tools (e.g., Google Calendar, Zoom, Teams), travel booking platforms and expense systems