Total 17 job vacancies in Singapore

The position is open to Diploma or candidates with at least 2 years of relevant work experience.

• Maintain and update the minutes book and statutory registers.
• Scan, label, and save physical documents into the electronic filing system.
• Handle ordering of corporate items (e.g. company seals, registers, certified copies) as instructed.
• Arrange and prepare board or shareholders’ meeting document packs for circulation.
• Arrange pickup and delivery of documents, including coordination of notarization and legalization requirements where necessary.
• Ensure both physical and digital filing systems are kept organized.
• Provide general admin support such as printing and photocopying.
• Perform ad-hoc administrative tasks assigned by the executives/managers.

Job Description & Requirements

Working Days: 5.5 days / 8am - 6pm

Salary: (depends on experience)

Requirements:

At least 5 years of admin experience preferably in a Construction Project Site Office.

Proficient in MS Office

Responsibilities:

Correspondence with clients

Provide admin duties and clerical supports to site personnel

Ensure proper documentation in project files

Support in submission of monthly claim / receivables for projects

Record and maintain monthly claim/receivable reports

Generate invoices

Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries

Maintain date accuracy in accounting software with proper documentation, filling and entries

Other ad-hoc duties as assigned

Job Scope:

• Support various work teams with administrative requests such as managing of invoices processing and tracking.
• Assist in purchasing and tracking of stock orders.
• Maintain stock of office supplies and order as needed.
• Responsible for answering & directing phone calls, greeting & coordinating appointments, scheduling & facilitating on- or off-site consultations and meetings.

Job Requirements

• Candidate must possess at least Primary/Secondary School/"O" Level, Professional Certificate/NiTEC in any field.
  
• Required language(s): English
• No work experience required.
• Required Skill(s): Microsoft Office
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent.

If you thrive in support functions and fit the role of an Administrative Executive, you would be the one that we are looking for. We will be happy to notify the shortlisted candidates.

Thank you for applying.

Job Responsibilities

1.    Training & Test Administration

• Manage course registrations and candidate enrolment
• Prepare documentation in compliance with BCA / regulatory requirements
• Ensure accurate data entry into internal systems (AMS/TMS/LMS)
• Generate candidate’s summary
• Coordinate with trainers, salesperson and candidates for daily operations

2. Compliance & Documentation Control

• Ensure all records are properly filed and audit-ready
• Maintain strict adherence to SOPs and regulatory protocols
• Perform documentation checks to avoid errors and non-compliance

3. Operational Coordination

● Liaise with salesperson, trainers and operations team

Requirements

• Diploma / O Level or equivalent qualification
• Minimum 1–2 years administrative experience
• Proficient in Microsoft Office (Excel, Word)
• Comfortable with digital systems and data management
• Strong attention to detail and accuracy
• Ability to work in a structured, fast-paced environment
• Location: Shan Road

Job Summary

We are seeking a dedicated Customer Service Administrative Executive to manage customer inquiries and perform administrative duties, ensuring smooth daily operations and excellent client support in a friendly office environment.

Responsibilities

• Respond promptly and professionally to customer inquiries via phone, email, and in person to ensure customer satisfaction
• Enter, file, and maintain accurate customer and operational data to support efficient office management
• Coordinate appointments, schedules, and follow-ups to streamline team workflow and client engagement
• Keep detailed records of customer interactions to facilitate effective communication and service continuity
• Assist the team with general office and operational tasks to maintain a well-organized work environment
• Manage multiple tasks efficiently while maintaining attention to detail and a positive customer-first attitude

Preferred competencies and qualifications

• Strong communication and interpersonal skills to engage effectively with customers and team members
• Organized and detail-oriented approach to handle administrative responsibilities accurately
• Positive attitude and customer-focused mindset to enhance client experience
• Ability to multitask and work efficiently in a dynamic office setting
• No prior experience required; training will be provided

Other Information

• Working Hours: Monday to Friday, 9:00 AM – 5:00 PM
• Location: Toa Payoh, Singapore
• Salary: High salary package with performance bonuses
• Benefits: Annual leave, public holiday entitlement, medical benefits (if applicable), training and career development opportunities
• Work Environment: Friendly and supportive team atmosphere

We are on the lookout for an experienced Admin Executive to join us

Job Responsibilities:

• Attending to phone and email enquiries
• Maintain proper filing and disposal of confidential documents
• Communicating and following up with clients
• Following up with clients on invoicing, billing and payment matters
• Data entry and ensuring data integrity

Requirements:

• Proficient in MS Office applications
• Strong interpersonal and communication skills
• A team player who helps foster a cooperative work environment

Traits to thrive in this role:

• Excellent time management and communication skills
• High attention to detail
• Highly Organised
• Experienced in a service-oriented environment, resolving customer questions, issues and enquiries

Job Description:

An Office Assistant is a support professional responsible for performing a variety of administrative and clerical tasks to help ensure smooth day-to-day operations in an office. They play a key role in maintaining an organized, efficient, and productive work environment.

Job Responsibilities and Tasks:

1. Customer Service Support

2. Assist in order entry, quotation and invoicing

3. Support sales team

4. Follow up on customer's order / back orders

5. Handle enquiries through calls, email or other platforms

Skills and Qualifications:

- Good verbal and written English communication skills

- Experienced with MS Office including Word, Excel and Outlook

- A high school diploma or equivalent is required.

Company Benefits:

• Comprehensive health insurance.
• Professional development programs and leadership training.
• An inclusive company culture with team-building activities and regular recognition.
• Wellness initiatives, including mental health resources.
• Opportunities for career advancement in a growing, dynamic organization.
  

Selected candidates will be contacted for an initial interview, with additional steps as needed.

www.reda.com.sg at recruit@reda.com.sg for interview appointment.

Job Scope:

• Support various work teams with administrative requests such as managing of invoices processing and tracking.
• Assist in purchasing and tracking of stock orders.
• Maintain stock of office supplies and order as needed.
• Responsible for answering & directing phone calls, greeting & coordinating appointments, scheduling & facilitating on- or off-site consultations and meetings.

Job Requirements

• Candidate must possess at least Primary/Secondary School/"O" Level, Professional Certificate/NiTEC in any field.
  
• Required language(s): English
• No work experience required.
• Required Skill(s): Microsoft Office
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent.

If you thrive in support functions and fit the role of an Administrative Executive, you would be the one that we are looking for. We will be happy to notify the shortlisted candidates.

Thank you for applying.

Benefit Highlights

• 13th month and Performance Bonus

• Medical and Dental Benefits

• Flexible Benefits

• Clear Career Progression

About the role

The Administrative Executive will report directly to the General Manager and/or Managing Director, providing support for the Group's back-office functions. This position requires a high level of professionalism, strong organizational skills, and the ability to manage a variety of tasks efficiently.

Job Scope

The scope of work includes but is not limited to:

1. Administrative

• Responsible to prepare, submit and track quotations

• Monitor and track confirmed quotations

• Preparation of tender and manage tender documents

• Verify PO/ WO issued by clients

• Calling for quotes, procurement and prepare summary/comparison table from Suppliers to obtain approval from General Manager / Director, price negotiation

• Issuance of Purchase Order to suppliers and vendors

• IT management- Installation of software for computers

• Procurement for office

• Setting up workstation when new staff onboard

• Keeping track of company assets

• Procure and delivery of festive gifts

• Coordinating between Malaysia and Singapore office

• Receptionist duties

2. Accounting

• Timely submission of progress claims and invoices to clients.

• Monitor and track payments and follow up on outstanding invoices.

• Preparation of letter of demand and filing with small claim tribunal for outstanding invoices.

• Data entry of expenses and support management claims

• Prepare Quarterly GST Filing and Monthly Management Updates

• Prepare management of account and tax filings. 

• To actively participate in ad hoc projects and other administrative duties

Requirements:

• Candidate must possess at least A-level or Diploma in Accountancy / Business Administration / Quantity Surveying or equivalent.

• At least 3 Year(s) of working experience in the related field is preferred. 

• Able to work under pressure and work beyond normal working hours and on weekends/public holidays if required

• Positive and independent individual with good interpersonal, communication and organizational skill

• Meticulous, organise, independent and prudent in handling confidential information

• Experience in working in Singapore construction company or civil and structural consultancy company would be an advantage.

About the role

We are a dedicated oncology and haematology specialist clinic looking for a meticulous and compassionate administrative executive to join our team. You will be the first point of contact for our patients and the operational backbone of our clinic — ensuring every touchpoint is handled with care, accuracy, and efficiency.

Key responsibilities

• Manage patient registration, appointment scheduling, and clinic workflow to ensure smooth daily operations
• Handle billing, claims submission, and liaison with insurance companies and Medisave/MediShield Life for applicable cases
• Coordinate referrals, hospital admissions, and medical reports with hospitals, labs, and specialists
• Maintain accurate and confidential patient records in compliance with MOH and PDPA regulations
• Support the clinical team with administrative tasks, inventory management, and general clinic upkeep
• Provide empathetic front-desk support to patients and caregivers navigating treatment journeys

Requirements

• Minimum diploma in any discipline; a background in healthcare administration is preferred
• At least 1–2 years of administrative experience, ideally in a clinical or specialist setting
• Familiarity with clinic management systems and billing processes is an advantage
• Strong interpersonal and communication skills with a patient-first, compassionate attitude
• Meticulous, organised, and able to work well under pressure in a fast-paced environment

Job Description:-

Customer Service

• Welcome visitors professionally and keep reception area clean and welcoming
• Answer phone calls and help walk-in visitors
• Keep records of phone calls and visitor information

Administrative Tasks

• Handle paperwork, data entry, and letters to staff, students, parents, and suppliers
• Manage incoming and outgoing mail and deliveries
• Do filing, scanning, photocopying, and other office tasks
• Give out keys, stationery, and teaching materials to staff
• Help with school events and programmes

Student Support

• Help students find lost items, get spare uniforms, or locate teachers and classrooms
• Contact parent on student related matters
• Keep records of lost and found items and spare uniforms

General

• Complete other tasks as assigned The Personnel is expected to uphold professionalism, confidentiality, and service excellence while interacting with all stakeholders in the school environment.

Requirements:-

• Minimum GCE O-Level or equivalent
• Minimum 1 year of experience in reception, customer service, or administrative support
• Good communication and inter-personal skills
• Proficient in MS Office would be an advantage

Job Summary

As part of the Hospital Operations team, you will work closely with stakeholders to ensure smooth day-to-day operations. This role supports the General Services Department in achieving operational KPIs and maintaining efficient administrative processes.

Key Responsibilities

1.    Mail & Mailroom Operations

• Manage incoming and outgoing mail, including sorting and distribution across departments

• Oversee mail franking processes, ensuring accurate postage and timely dispatch

• Track postage usage, reconcile expenses, and coordinate with Finance and relevant parties

2.    Office & Inventory Management

• Procure office, pantry, and operational supplies

• Monitor inventory levels, usage, and ensure timely replenishment

• Maintain organised and up-to-date inventory records

 3.    Contract & Vendor Coordination

• Track maintenance schedules for equipment, assets, and vending machines

• Liaise with vendors for servicing, repairs, and technical support

4.    Facilities & Noticeboard Management

• Manage and update noticeboards across the organisation

• Handle bookings of meeting rooms and facilities, including setup and coordination

• Work with Finance on billing for facility usage

5.    Administrative & Operational Support

• Support policy implementation and process improvements

• Coordinate with departments to ensure smooth workflows and communication

• Assist in projects and perform ad-hoc duties as assigned

Job Requirements

• Diploma / Higher Nitec / Certification in Office Administration.

• Preferably with experience in healthcare or a similar environment.

• Well-organised with good interpersonal and communication skills.

• Able to handle both operational and administrative tasks effectively.

• Proactive team player with a positive work attitude.

Responsibilities

• Assist in handling for the overall general office administrative duties;
• Support and responsible for the office supplies and project purchasing, claim;
• Support HR department and functions;
• Assist in Social medica and Company branding matters;
• Exhibition booth design, preparation and participation;
• Perform any other duties as assigned by the Manager.

Requirements

• Minimum Diploma or equivalent and preferably specialized in Business management/Marketing.
• Proficient in MS Office and MS Excel
• Positive attitude, good interpersonal and organisational skills
• Proficient in English and Mandarin, required for effective coordination with China headquarters, overseas technical teams, and China-based clients.
• Able to hands-on, multitask and work independently
• Excellent communication and interpersonal skills
• Takes initiative, fast learner and adaptable to dynamic situations
• Immediate availability preferred

Main Responsibilities:

• Support the security bond department by attending to clients’ enquiries
• Assist clients with the procurement of the bonds such as drafting the necessary forms, submitting the documents to insurers, generate billing, follow up on premium payment and so on
• Ensure proper documentation of policies & correspondence
• Maintain a current and accurate filing system of these documents

Job Requirements:

• Diploma holder with minimum 1 year working experience
• Meticulous and pays attention to details
• Excellent attitude towards customer service & good communication skills
• Keen to learn and has positive work attitude; good team player
• Able to multi-task in a fast-paced working environment
• Proficient in Microsoft Office application

Others: medical benefits, performance bonus, annual leave, birthday leave

Working hours: 5-day week; Monday-Thursday 8.45am to 6.00pm; Friday 8.45am to 5.45pm

**Thank you in advance to the candidates who have responded to the job placement. We regret that only short-listed candidates will be notified.

Procurement Functions

• Manage the end-to-end procurement process including sourcing, requesting quotations, price comparison and purchase order issuance.

• Liaise with suppliers and vendors on pricing, product availability, delivery schedules and contract terms.

• Ensure timely procurement of medical supplies, pharmaceuticals, equipment and general consumables for clinics and departments.

• Monitor stock levels and coordinate replenishment to prevent shortages or overstocking.

• Track and follow up on delivery status to ensure on-time receipt of goods.

• Verify invoices against purchase orders and delivery orders before submission for payment processing.

• Maintain proper documentation and records of procurement transactions.

Vendor Management

• Source and evaluate new suppliers to ensure quality and cost effectiveness.

• Maintain strong working relationships with existing vendors.

• Assist in contract negotiation and renewal with suppliers where required.

• Monitor supplier performance in terms of pricing, quality and delivery timelines.

Inventory Management

• Assist in inventory tracking and stock take exercises.

• Maintain accurate records of inventory movement and usage.

• Coordinate with clinic teams on stock requirements and usage trends.

• Ensure proper storage and labelling of supplies in accordance with healthcare standards.

Administrative Support

• Prepare procurement reports and cost analysis when required.

• Maintain updated procurement database and vendor list.

• Support general administrative duties within the operations department.

• Ensure compliance with company procurement policies and healthcare regulatory requirements.

Requirements

• Diploma in any discipline.

• Minimum 1–2 years of procurement or administrative experience, preferably in healthcare industry.

• Proficient in Microsoft Office applications (Excel, Word).

• Strong organisational and coordination skills.

• Good communication and interpersonal skills.

• Ability to work independently and manage multiple tasks efficiently.

• Familiarity with inventory management systems or ERP software.

• Knowledge of healthcare compliance standards will be an added advantage.

Job Description:

• perform billing & administrative duties
• generate prompt and accurate invoices and credit notes
• maintain proper filing system
• work closely with broking & accounts departments for timely and accurate billing of invoices and credit notes to clients
• provide back-end admin support to Managers/Executives (e.g. photocopying; sorting of policies and so on)
• perform other ad hoc duties as required

Job Requirements:

• GCE 'O'/'A' levels with minimum 1 year working experience; Entry level welcome to apply
• Meticulous in documentation & pays attention to details
• Keen to learn and has positive work attitude; Good team player
• Able to multi-task in a fast-paced working environment
• Proficient in Microsoft Office application

Other information:

** 5-day working week: Monday-Thursday 8.45am to 6.00pm; Friday 8.45am to 5.45pm

** performance bonus; medical insurance; annual leave; birthday leave

We regret to inform that only short-listed candidates will be notified.

We are looking for a detail-oriented and reliable individual to provide administrative support for an ongoing sustainability-related initiative. You will work closely with the team to ensure smooth coordination and accurate documentation throughout the programme.