Main Responsibilities
HR Administration
- Maintain and update employee records and HR documentation
- Prepare employment letters, confirmations, transfers, and other HR correspondence
- Assist in onboarding and offboarding processes for employees
- Ensure proper filing and maintenance of confidential employee information
Recruitment Support
- Coordinate interviews and recruitment arrangements
- Assist in job postings and candidate screening
- Liaise with outlet managers regarding manpower requirements
Payroll & Attendance Support
- Assist in payroll preparation and monthly submissions
- Monitor staff attendance, leave applications, and overtime records
- Coordinate roster and attendance matters with outlet operations teams
- Support HRIS system updates and employee information maintenance
Work Pass Administration
- Assist with MOM Employment Pass, S Pass, and Work Permit applications, renewals, and cancellations
- Coordinate collection of required employee documents for work pass processing
- Liaise with employees regarding work pass related matters
Employee Support & Coordination
- Attend to employee HR enquiries professionally
- Assist with staff benefits and claims administration
- Coordinate staff welfare and engagement activities when required
General Administrative Duties
- Perform filing, data entry, and document management
- Coordinate with government agencies, vendors, and external parties when required
- Support ad-hoc HR and administrative duties assigned by management
System Knowledge
- Experience and familiarity with BIPO HRMS/HRIS system will be an added advantage, especially in handling attendance, rostering, leave management, and payroll support within the F&B industry.
