Total 585 administrative clerical job vacancies in Others category in The United States of America

***37 Hours a week***

-Processing applications for school placements
-Duties include a wide range of administrative and clerical tasks, such as answering the phone, taking care of mail correspondence, managing an effective filing system and scheduling meetings.

Proud member of the Disability Confident employer scheme

At Newfriars College we are passionately committed to harnessing the potential of every young person.
An exciting opportunity has arisen for a receptionist/clerical assistant to join our College. We are seeking to appoint a highly motivated and enthusiastic person who is committed to achieving excellence and ensuring every young person succeeds. It is imperative that you have high expectations, ambition, a love of challenge and a determination to make a difference to the lives of our fantastic young people.
To work under the direction and instruction of senior staff to provide general receptionist, clerical support to the college:-Answering all phone calls, taking messages and relaying where necessary to appropriate individuals
Provide professional greeting to all visitors to the college
Photocopying and routine word processing duties
Distribute documentation and display as required e.g. notice boards
Accept deliveries to the college and notify where appropriate
Maintain and record booking for the conference room
Updating of daily attendance and making calls home for absent students
Electronic and paper filing to student files
To assist with the inputting of student data, consent etc onto MIS system
Hospitality duties to SLT and visitors to the college
At Newfriars College we are committed to achieving excellence and ensuring every young person succeeds. We are passionately committed to harnessing the potential of every young person with Special Educational Needs. We are a ‘Good’ College with outstanding judgements for Behaviour and Attitude and Personal Development (Ofsted, June 2022). Our parents and young people consistently give great feedback about how the college is preparing them for their adult lives. It is a wonderful place to work.
Our Special settings cater for children and young people with a wide range of Special Educational Needs from children with profound medical needs and life limiting conditions, those with severe, moderate and sensory needs through to young people with social emotional and mental health needs that require support and understanding to help them to navigate their world.
Whether you are a teacher, a teaching assistant, a healthcare professional or work in facilities, admin or operations all of our Special Settings offer you the opportunity to work within an establishment that has a ‘family’ feel that puts the children, young people and their families at the heart of what they do.
There is nothing more rewarding than being part of a team that supports a child or young person with Special Educational Needs to reach their goals. You truly will make a difference to the life of a young person and their family.
All candidates are required to provide a supporting statement on the formal application forms which states clearly your reasons for applying, skills and experience for this position.
Shaw Education Trust are a thriving mix of diverse and growing schools including Primary, Secondary and Special Schools all working together to improve the lives of young people in our communities. We are sponsored by Shaw Trust a charity organisation that focuses on transforming lives. We’re a growing group of dynamically awesome academies providing education to children of all ages and abilities. Staff across our team of schools are dedicated to ensuring that every child has the opportunity to be successful, whatever their starting point in life.Shaw Education Trust offer the following benefits with your Teaching or Support Staff employment:
An excellent Local Government Pension Scheme (Support Staff)/Teachers Pension (Teaching Staff)
Support Staff only based on working full time, all year - Generous holiday entitlement from your first day of employment (37 days holiday rising to 39 days after 5 years’ service including Bank Holidays)
Access to health and wellbeing support via Occupational Health
Cycle to work scheme
Access to our Institute of Education and fantastic opportunities to help you grow, contribute and flourish in your role and in the Trust.This position is subject to appropriate vetting procedures including an online checks and criminal record check from the Disclosure and Barring Service (formerly CRB) which will require you to disclose details of all unspent and unfiltered spent reprimands, formal warnings, cautions and convictions.
All shortlisted candidates will undergo an online search as part of Trust safer recruitment checks.
We are an Equal Opportunities employer and will ensure that all our recruitment and selection practices reflect this commitment.
In accordance with our safer recruitment policy CV’s alone will not be accepted.We reserve the right to appoint before the closing date, therefore, we encourage early applications.
Successful candidates will be subject to a fully Enhanced DBS check along with other relevant employment checks.

Duties to include but not be limited to: Demonstrate an approachable, courteous, efficient appointment service to all Health Care Professions, patients, carers and relatives. Actively contribute towards service development. Maintain good communication skills when dealing with colleagues, patients, relatives, carers and other health care professions, utilising a variety of communication methods including verbal and electronic. Constructively managing barriers to effective communication. Use initiative to resolve conflicts in a mutually agreeable way, escalating to management where necessary. Maintain confidentiality at all times as required by legislation and Trust Policy. Actively participate in the PDPR process, undertake learning and development opportunities as identified. Demonstrate own duties to new starters and agency staff. Rotate within the Outpatient reception teams to ensure that a multi skilled work force is maintained Provide an efficient and courteous outpatient appointment booking service. Provide flexible cover for colleagues as required to ensure the provision of an efficient reception service. Play an active role in Team Meetings and audits as required. Ensure any changes to patient demographic details are updated immediately on QCPR. Maintain the integrity of data/information using agreed procedure. Maintain a high standard of patient care Deal with any problems/queries in a consistent and timely manner, ensuring that all relevant information is provided to assist in a quick resolution to any problem. Escalate any major issues to the reception admin manager if appropriate. Support change to working practices to improve the Quality of service provided. Act in ways that are consistent with legislation, policies and Procedures, for maintaining own and others health, safety and security. Report all accidents and incidents, as per Trust Policy. Assist in the maintenance of a healthy, safe and secure working environment.

Duties to include but not be limited to: Demonstrate an approachable, courteous, efficient appointment service to all Health Care Professions, patients, carers and relatives. Actively contribute towards service development. Maintain good communication skills when dealing with colleagues, patients, relatives, carers and other health care professions, utilising a variety of communication methods including verbal and electronic. Constructively managing barriers to effective communication. Use initiative to resolve conflicts in a mutually agreeable way, escalating to management where necessary. Maintain confidentiality at all times as required by legislation and Trust Policy. Actively participate in the PDPR process, undertake learning and development opportunities as identified. Demonstrate own duties to new starters and agency staff. Rotate within the Outpatient reception teams to ensure that a multi skilled work force is maintained Provide an efficient and courteous outpatient appointment booking service. Provide flexible cover for colleagues as required to ensure the provision of an efficient reception service. Play an active role in Team Meetings and audits as required. Ensure any changes to patient demographic details are updated immediately on QCPR. Maintain the integrity of data/information using agreed procedure. Maintain a high standard of patient care Deal with any problems/queries in a consistent and timely manner, ensuring that all relevant information is provided to assist in a quick resolution to any problem. Escalate any major issues to the reception admin manager if appropriate. Support change to working practices to improve the Quality of service provided. Act in ways that are consistent with legislation, policies and Procedures, for maintaining own and others health, safety and security. Report all accidents and incidents, as per Trust Policy. Assist in the maintenance of a healthy, safe and secure working environment.

Job Description:

· Handle work passes related issues such as application, renewal, cancellation, appealing and updating personal particulars to MOM etc.

· Handle GST submissions, AIS for Employment Income, Tax Clearance, Corporate Income Tax filling, ECI etc., to IRAS

· Prepare and submit government bodies and statutory board related surveys

· Prepare/Approve Quotations, Claims, Invoices; whenever required, as directed by immediate Higher Officials

· Keep track of Insurance matters such as Foreign Worker Medical Insurance, Work Injury Compensation, Security Bonds etc.

· Support general office administration as & when necessary

Requirements:

· Candidate must possess at least a Bachelor's degree

· At least 3 years of experience in the Human Resource / Admin function in Construction Sector.

· Well versed in local regulations relating to human capital, including MOM, CPF and IRAS rules.

· Team player with good interpersonal, written and verbal communication skills with the ability to interact with all levels of people

· Must be able to work independently, driven and takes initiative.

· Must be reliable and a strong team player

· Ability to multi-task and work well under pressure, meet deadlines and drive projects to completion

Proficient in MS Office (Word, Excel, PowerPoint) and able to handle large volumes of data with accuracy

Job Scope

· Issue invoices, delivery order, credit note, debit note, and intercompany billing

· Daily and monthly receipts reconciliation

· Posting of incoming receipts

· Maintain and update vendor list and profiles

· Handle month-end vendors payments

· Assist in month-end closing processes

· Preparation and posting of journal entries

· Manage and prepare ageing reports

· In charge of bank reconciliation and updating of daily cash book

· Maintain good filing system and data entry

· Handling administrative functions

· Perform other Ad-Hoc duties as assigned

Job Requirements:

· Higher Nitec in Accounting & Finance or equivalent;

· At least 1 year of experience in accounting & finance;

· Understanding of accounting principles;

· Ability to work in a dynamic environment;

· Ability to work independently with a high degree of accuracy and efficiency;

Job Duties and Responsibilities

1. Assist in the formulation and implementation of Admin Department’s business plans to achieve the company’s goals and objectives.

2. Plan, organize and control the internal administration of the company and to develop / maintain the information dissemination and communication channels.

3. Maintain the integrity and efficiency of the information dissemination and communication processes.

4. Responsible for the timely dissemination and circulation of mails and documents to Management and others.

5. Develop and maintain document control and filing systems.

6. Look after all insurance policies or matters of the company.

7. Facilitate and arrange for company, workmen insurance and performance bonds.

8. Ensure that all legal / statutory compliances are followed and to report legal / statutory updates that affect the company on a timely basis.

9. Participate and contribute actively either as the Chairperson or as a member in the various working committees of the company or in any company-wide gathering or events.

10. Maintain the discipline and cohesiveness of staffs under charge, working towards achieving the corporate objectives. Have a nose in recognizing problems.

11. Need to write to internal or external customers in the most effectively and concise manner. Similarly, must be able to converse concisely and timely.

12. Implement and enforce company’s rules and regulations.

13. Responsible for corporate advertising and public relations activities.

14. Responsible for the purchase of beverages, office stationery and maintenance of office equipment.

15. Perform any other related duties as assigned by the immediate supervisor or Management.

Minimum Requirements

• Degree or Diploma in Administration, Accountancy or Human Resource Management.
• Minimum 3 years working experience.
• Possess strong leadership qualities and must be a leader by example.
• Possess strong organization and planning skills.
• Possess strong oral and written communication skills.

Job Description:

• Internet banking payment preparation & issuing payment cheques & filing
• Prepare summary report for daily sales for group of companies
• Excel data entries and entries into accounting system for sales, purchases and payments
• Checking and reconciliation of agent reports
• Check daily sales and tally receipt of fund
• Prepare monthly reports for submission
• General administrative and operational duties
• Adhoc tasks assigned by superior

Requirements:

• Qualification GCE N Level / ITE
• Candidates with exprerience are preferred

Duties & Responsibilities:

• Assist in collating and compiling document for tender submission.
• Assist in monitoring tender opportunity.
• Administering project correspondences, responding to emails and providing assistance to contract department.
• General administrative tasks and duties including office management, document filling, letter drafting and corresponding with associates and external partners for contract department.

Requirements:

• Min O Level/Diploma or equivalent.
• Minimum 1 year’s related working experience in construction industry will be added advantage.
• Able to multi-task, time-sensitive, attention to details, and work in a fast pace environment
• A team player with positive mind set and meticulous.

• Preparation of inspection report for submission to authority
• Coordinate with external vendors for costings and quotations
• Coordinate with external vendors and arrangement of meetings / discussion
• Attend to meetings and preparation of meeting minutes, summary, and follow up actions

Job Responsibilities

Provide professional administration support and ensure effective communication and confidentiality is maintained at all times

Arrange and coordinate various meeting and events and follow up actions

Prepare various reports and presentation materials

Handle ad-hoc requests as they arise

Handle department staff claims/ payments

To generate weekly monthly reports for management analysis

Requirement

Able to learn fast with minimum supervision

Type, edit and proofread documents

Able to multi-task and prioritize daily workload

Energetic, positive minded individual

Strong organization, communication and interpersonal abilities

Qualification

Minimum Diploma in Business, HR, Marketing, Management or any related discipline

1 – 2 years of similar working experience

Excellent knowledge in MS Office software including Excel, Word and Powerpoint

Responsibilities

• Attend to Enquiries and Telephone Calls
• Scheduling of Appointments for Lawyers
• Handle Incoming and Outgoing Mails
• General Administrative Duties with Specialize Experience in Notary Work.
• Handle Billing and invoicing Task
• All administrative task

Requirements

• Minimum GCE ‘O’ Level
• PC-literate
• Good spoken English & Mandarin (to communicate with Mandarin-speaking clients)
  
  

· Carry out end-to-end recruitment, on-boarding, employee exit management, performance management, implementation of HR policies and procedures, staff training & development

· HR administration such as data entry, filing, prepare employment contracts, letters and other documentation

· Conduct staff orientation and regular briefing on company policies and procedures

· Support in monthly payroll including attendance checking and Overtime processing

· Administration on Foreign workers work pass renewal & MYE matters, dormitory (staff housing) & others

· Administration on employee insurance, government paid claims, staff benefit claims, employee training and others

· Prepare and Deliver timely and accurate data, reports and office administration

· Participate in HR projects and provide any other HR support assigned

Requirements:

· Diploma or Degree in Human Resources or Administrative / Business Studies

· Minimum 1 year of full construction HR working experience as generalist including payroll processing.

· Familiar with MOM regulations and HR practices

· Prefer English and Mandarin speaker

working days: Monday - Friday (9am-6pm）Saturday (9am-1pm)

Duties & Responsibilities

• Provide administrative support to the daily operations and coordination of activities with cross functional department to ensure database are accurate and updated.
• Assist with administrative tasks such as data entry, filing, and document preparation.
• Assist in verifying daily stock & transaction and highlight irregularities.
• Assist in the consolidation of reports.
• Any other ad-hoc duties assigned by the superior

Requirements

• GCE ‘O’ Level or above
• Relevant experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipments.
• Proficiency in Microsoft Office Application (particularly Excel and Word).
• Ethical behavior when dealing with sensitive financial information.

Job Responsibilities

• Assist in day-to-day administrative and operational duties
• Data entry of relevant information into database
• Ensure efficient management of documents; printing, scanning, filing and despatch.
• Assist in scheduling and setting appointments of managing director
• Inventory of office supplies
• Other ad-hoc duties as assigned by managing director

Requirements:

• Proficient in Microsoft Office – Excel & Outlook
• Good writing and communication (verbal and written) skill
• Able to perform data collation and analysis
• Able to independently propose appropriate course of action in processing cases with unique circumstances
• Bacholar Degree in any field