Total 15 admin assistant job vacancies in Johor Bahru

Job Scope

• Ensure efficient and effective operations of HR & Admin functions and activities
• Manage and control employee benefits utilization such as overtime, wages, allowance, leaves & staff medical benefits as per employment handbook.
• Responsible for employee group insurance scheme and updating, telephone system, maintenance of office equipment and other related administration work.
• Ensure organization’s manpower requirement are fulfilled at all time through timely and effective recruitment, selection and retention strategies.
• Ensure training & development programs achieved organization’s objectives of enhancing employee’s performance and meet the current and future human resources needs.
• Conduct staff orientation program for newly join staffs and organize the staff activities.
• Ensure proper adherence to all HR policies and procedures by all employees and compliance with relevant governmental rules and regulations.
• Ensure HR & Admin functions comply with all standard or certifications adopted in the organization from time to time.
• Manage employee attendance and record
• Manage foreign worker and outsource worker related matters.
• Upkeep human resources and admin related documents files.

Qualifications

• bachelor’s degree / diploma. English, Mandarin & Bahasa Malaysia. Computer literate.
• Working experience – at least 2 years working experience in handling full spectrum of HR matter is required.

Perks & Benefits

• Medical
• EPF
• Sosco

Job Responsibilities

• Coordinate and arrange training programs and schedules
• Liaise with speakers, trainers, and members
• Follow up with members via message or phone call
• Handle booking of training hall/room, food & beverage arrangements
• Manage training-related materials and items
• Maintain attendance records and training feedback reports
• Prepare training presentation slides and materials
• Create content for training EDM and social media postings
• Coordinate and manage online Zoom meetings
• Perform other ad hoc duties assigned by management

Requirements

• Good communication and coordination skills
• Well-organized and responsible
• Basic knowledge in Microsoft Office / Canva / Zoom
• Able to multitask and work independently
• Experience in admin or training coordination will be an added advantage

Perks & Benefits

• Casual dress code
• Free snacks / Happy hours

• Syarikat pengeluar makanan
• 5 hari bekerja
• Lokasi : Taman Perindustrian Maju Jaya, Johor Bahru
• Basic RM1700-RM2000
• Kemasukan Segera atau 1 bulan notis dialu-alukan.

Skop Kerja :

• Menerima dan mengesahkan semua bahan-bahan masuk mengikut keperluan standard HACCP dan Halal.
• Memastikan penerimaan resit dan dokumentasi barangan yang betul.
• Memastikan penghantaran barangan / stok kepada pelanggan dan kepada Production tepat pada masanya
• Pengiraan stok harian dan bulanan untuk semua bahan (yang mana berkenaan) dan barangan siap / finished goods.
• Housekeeping/ pengemasan yang betul dan keadaan kerja yang selamat.
• Memastikan bahan masuk / bahan mentah yang diterima daripada pembekal dalam keadaan baik dan bersih.
• Memastikan semua palet bahan mentah /bahan-bahan disembur dengan racun serangga dalam gred makanan.
• Memastikan lori dan kontena yang digunakan untuk pengangkutan barang berada dalam keadaan bersih dan keadaan lori yang sesuai

Syarat Kemasukan :

• SPM / Sijil / Diploma
• Ada kenderaan sendiri dan lesen memandu.
• Boleh berkerja di JB
• Gaji Pokok RM1700 - RM2000 (Tidak termasuk Elaun)
• Caruman KWSP , PERKESO, SIP , Group Insurance & Hospitalization diberikan.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Regular team activities
• Personal development opportunities

工作職責

• 協調和安排訓練計劃和時間表
• 與演講者、培訓師和成員聯絡
• 透過簡訊或電話與會員保持聯繫
• 負責訓練場地/房間的預訂、餐飲安排等事宜。
• 管理培訓相關資料和物品
• 維護考勤記錄和訓練回饋報告
• 準備培訓簡報和材料
• 為培訓、EDM 和社交媒體貼文創建內容
• 協調與管理線上 Zoom 會議
• 執行管理層指派的其他臨時性任務。

要求

• 良好的溝通協調能力
• 組織能力強，工作認真負責
• 具備 Microsoft Office / Canva / Zoom 的基本操作技能
• 能夠同時處理多項任務並獨立工作
• 具備行政或訓練協調經驗者優先考慮

福利待遇

• 休閒著裝要求
• 免費小吃/歡樂時光

Responsibilities:

• Responsible for the daily operation, job order and schedule for production
• Ensure production quality and safety standards are complied with the standard set by management
• Responsible on products quality issues and take the necessary actions to prevent issues happen again
• To determine the best and most effective uses of available resources, tools and manpower allocation to accomplish production orders
• Prepare Production Performance Assessment Report
• Ensure all work procedure follow ‘SOP’ (Standard Operation Procedures) strictly
• To perform other ad hoc duties as assigned by management

Job Requirements 

• Candidate must possess at least SPM or higher in related fields
• At least 2 years of relevant working experience in manufacturing / production field
• Able to speak and written in English and Mandarin is an added advantage
• Able to take up and perform challenging tasks

Perks & Benefits

• Central location
• Medical insurance
• Personal leave
• Sabbatical leave
• Personal development opportunities

Job description:

Summary of Job Scope:

• Perform quality control laboratory tests and support documentation/administration.
• Sample, check, and record raw materials, packing materials, import products, and finished products.
• Conduct in-process checks for tablets, syrups, and creams.
• Calibrate laboratory equipment: weighing balances, analytical balances, and friability testers.
• Monitor and approve packing processes; ensure accurate label and barcode coding.
• Maintain retained samples of intermediates, raw materials, and finished products.
• Perform finished product quarantine checks.
• Support microbiological environment monitoring (air sampling) and purified water system testing.
• Prepare reagents and chemicals.
• Complete QC documents, including Certificates of Analysis, and update logbooks.
• Maintain cleanliness and organization of the retention sample room.

Requirements:

• Candidates must possess at least SPM (preferable in Science) and equivalent.
• Qualified candidates with no working experience in relevant field are welcomed to apply.

Perks & Benefits

• Casual dress code
• Company trips
• Medical insurance

Job Responsibilities :

• Handling full set of accounts and perform month end closing in a timely manner within the account team.
• Prepare bank reconciliation and monitor daily bank balances.
• Responsible in audit as well as all taxes preparation and submission.
• Prepare monthly reports and other accounts related matters.
• Manage company’s financial accounting process and ensure compliance with accounting standard and practices.
• Responsible in HR role including full sets of payrolls, benefits administration, staffs’ attendance etc
• Involving and assisting in managing the day-to-day accounting operations of the office by supporting the administrative works given
• Supporting any ad-hoc tasks when required

Requirements:

• Diploma or Degree in Accounting & Finance
• Proven accounting experience for minimum of 2 years in industry or field. Fresh graduate is encouraging to apply.
• Must know full set of account and all taxes related.
• Excellent computer skills including Microsoft Office
• Familiar with accounting or CRM software or systems and practices
• Up-to-date with advancements in office applications and systems
• Good organizational skills, keen attention to detail and aptitude for problem solving
• Able to work independently with little supervision
• Able to write and communicate in English and Malay

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Responsibilities:

• Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners.
• Type in data provided directly from customers.
• Create spreadsheets with large numbers of figures without mistakes.
• Verify data by comparing it to source documents.
• Update existing data.
• Retrieve data from the database or electronic files as requested.
• Perform regular backups to ensure data preservation.
• Sort and organize paperwork after entering data to ensure it is not lost.
• Prepare EPF, SOCSO, Payroll, tax submission

Requirements:

• Proven experience as data entry clerk.
• Fast typing skills; Knowledge of touch typing system is strongly preferred.
• Good knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc).
• Working knowledge of office equipment and computer hardware and peripheral devices.
• Basic understanding of databases.
• Strong command of English both oral and written and customer service skills.
• Great attention to detail.

Perks & Benefits

• Commission and bonus
• Central location

Job Description :

• Assist in the preparation and management of customs documentation (K1, K2, k3, K8, K9, ZB Forms), permits, invoices, and packing lists to ensure accuracy and compliance with Royal Malaysia Customs regulations.
• Verify the accuracy and completeness of customs-related documents to ensure compliance with regulations and prevent delays in customs clearance.
• Enter and maintain accurate date in customs brokerage software and electronic date interchange (EDI) systems to facilitate the electronic submission of documentation.
• Support in calculating and verifying the applicable customs duties, taxes, and fees for imported or exported goods.
• Assist in organizing and maintaining physical and electronic records of custom-related documentation for audit purpose and reference.
• Coordinate with internal stakeholder, such as Customs Forwarding Executives, Logistics teams, and external stakeholders, including c.arriers and custom authorities.
• Assist in ensuring compliance with customs laws and regulations. Stay informed about changes in custom rules, import/export restrictions, and trade agreements
• Assist in educating clients on customs regulations, documentation requirements, and procedural details to facilitate smooth customs clearance.
• Provide support in communicating with customs authorities, clients, and other stakeholders to address queries, provide updates, and gather necessary information.

Job Requirements :

• Education: Minimum STPM, or Diploma in Logistics/Supply Chain.
• Experience: 1–2 years in freight forwarding, shipping, or customs brokerage is generally required, though fresh graduates are sometimes accepted.
• Customs Knowledge: Familiarity with documentation (import/export), customs clearance procedures, and HS codes is essential. Proficiency in using systems like Intimax, Dagang Net and Seal Net are an advantage
• Technical Skills: Proficient in Microsoft Office (Excel/Word) and familiar with EDI systems. Computer literate.
• Attributes: Good communication skills, attentive to details, and ability to work in a fast-paced environment
• Attention to details and problem-solving skills

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Description :

• Assist in the preparation and management of customs documentation (K1, K2, k3, K8, K9, ZB Forms), permits, invoices, and packing lists to ensure accuracy and compliance with Royal Malaysia Customs regulations.
• Verify the accuracy and completeness of customs-related documents to ensure compliance with regulations and prevent delays in customs clearance.
• Enter and maintain accurate date in customs brokerage software and electronic date interchange (EDI) systems to facilitate the electronic submission of documentation.
• Support in calculating and verifying the applicable customs duties, taxes, and fees for imported or exported goods.
• Assist in organizing and maintaining physical and electronic records of custom-related documentation for audit purpose and reference.
• Coordinate with internal stakeholder, such as Customs Forwarding Executives, Logistics teams, and external stakeholders, including c.arriers and custom authorities.
• Assist in ensuring compliance with customs laws and regulations. Stay informed about changes in custom rules, import/export restrictions, and trade agreements
• Assist in educating clients on customs regulations, documentation requirements, and procedural details to facilitate smooth customs clearance.
• Provide support in communicating with customs authorities, clients, and other stakeholders to address queries, provide updates, and gather necessary information.

Job Requirements :

• Education: Minimum STPM, or Diploma in Logistics/Supply Chain.
• Experience: 1–2 years in freight forwarding, shipping, or customs brokerage is generally required, though fresh graduates are sometimes accepted.
• Customs Knowledge: Familiarity with documentation (import/export), customs clearance procedures, and HS codes is essential. Proficiency in using systems like Intimax, Dagang Net and Seal Net are an advantage
• Technical Skills: Proficient in Microsoft Office (Excel/Word) and familiar with EDI systems. Computer literate.
• Attributes: Good communication skills, attentive to details, and ability to work in a fast-paced environment
• Attention to details and problem-solving skills

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Description :

• Assist in the preparation and management of customs documentation (K1, K2, k3, K8, K9, ZB Forms), permits, invoices, and packing lists to ensure accuracy and compliance with Royal Malaysia Customs regulations.
• Verify the accuracy and completeness of customs-related documents to ensure compliance with regulations and prevent delays in customs clearance.
• Enter and maintain accurate date in customs brokerage software and electronic date interchange (EDI) systems to facilitate the electronic submission of documentation.
• Support in calculating and verifying the applicable customs duties, taxes, and fees for imported or exported goods.
• Assist in organizing and maintaining physical and electronic records of custom-related documentation for audit purpose and reference.
• Coordinate with internal stakeholder, such as Customs Forwarding Executives, Logistics teams, and external stakeholders, including c.arriers and custom authorities.
• Assist in ensuring compliance with customs laws and regulations. Stay informed about changes in custom rules, import/export restrictions, and trade agreements
• Assist in educating clients on customs regulations, documentation requirements, and procedural details to facilitate smooth customs clearance.
• Provide support in communicating with customs authorities, clients, and other stakeholders to address queries, provide updates, and gather necessary information.

Job Requirements :

• Education: Minimum STPM, or Diploma in Logistics/Supply Chain.
• Experience: 1–2 years in freight forwarding, shipping, or customs brokerage is generally required, though fresh graduates are sometimes accepted.
• Customs Knowledge: Familiarity with documentation (import/export), customs clearance procedures, and HS codes is essential. Proficiency in using systems like Intimax, Dagang Net and Seal Net are an advantage
• Technical Skills: Proficient in Microsoft Office (Excel/Word) and familiar with EDI systems. Computer literate.
• Attributes: Good communication skills, attentive to details, and ability to work in a fast-paced environment
• Attention to details and problem-solving skills

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

職位說明 ：

• 協助準備和管理海關文件（K1、K2、K3、K8、K9、ZB 表格）、許可證、發票和裝箱單，以確保準確性並符合馬來西亞皇家海關的規定。
• 核實海關相關文件的準確性和完整性，以確保符合規定，防止清關延誤。
• 在海關經紀軟體和電子資料交換（EDI）系統中輸入並維護準確的日期，以方便電子提交文件。
• 協助計算和核實進出口貨物的適用關稅、稅金和費用。
• 協助整理和維護與海關相關的紙本和電子文件記錄，以供審計和參考。
• 與內部利害關係人（如海關貨運主管、物流團隊）和外部利害關係人（包括承運人和海關當局）協調。
• 協助確保遵守海關法律法規。隨時了解海關規則、進出口限制和貿易協定的變化。
• 協助客戶了解海關法規、文件要求和程序細節，以促進順利清關。
• 協助與海關當局、客戶和其他利害關係人溝通，以解答疑問、提供最新資訊並收集必要資訊。

職位要求：

• 學歷要求：最低STPM（馬來西亞高中畢業證書）或物流/供應鏈相關文憑。
• 經驗：一般需要 1-2 年貨運代理、航運或報關經驗，但有時也接受應屆畢業生。
• 海關知識：熟悉進出口單證、清關流程和HS編碼至關重要。熟練使用Intimax、Dagang Net和Seal Net等系統者優先考慮。
• 技術技能：精通微軟辦公室軟體（Excel/Word），熟悉EDI系統。具備計算機操作能力。
• 素質要求：良好的溝通能力、注重細節、能夠在快節奏的環境中工作。
• 注重細節和解決問題的能力

福利待遇

• 個人休假
• 開放文化
• 個人發展機會

作為倉庫助理，您將在倉庫的日常運作中發揮關鍵作用。您的職責包括收貨、整理和存放貨物，以及確保庫存的準確追蹤和維護。您還將協助揀貨和包裝訂單、準備發貨，並確保所有產品均按照安全和品質標準進行處理。注重細節並致力於保持工作區域的整潔高效，對於支援倉庫運作的整體流程至關重要。

職位描述：

• 協助接收生產部門的成品，並核對數量。
• 依照公司標準和庫存管理程序，準確地對成品進行貼標和儲存。
• 協助維護最新的庫存記錄，記錄任何差異，並在必要時通知主管。
• 支援成品揀貨、包裝和出貨準備工作，確保符合客戶訂單和出貨單要求。
• 協助將成品取出/提取出來，以便按 SOT/DI 進行發貨。
• 保持成品倉庫內工作區域的清潔、有序和安全，確保所有產品都存放在指定位置。
• 定期檢查儲存區域和貨架的清潔度和易取性，並及時處理任何問題。
• 遵守倉庫內所有安全規程和程序。
• 如發現任何安全隱患或事故，請立即向倉庫主管報告。
• 準確完整地填寫成品收出貨所需的文件，確保符合公司政策和程序。
• 協助維護庫存變動、差異及其他相關數據的準確記錄。
• 為改善倉庫流程、效率和安全措施提出意見和建議。
• 參加培訓和技能發展計劃，以提高工作績效和倉庫營運知識。

福利待遇

• 醫療的
• 僱員公積金
• 索斯科

We are looking for a motivated, dynamic Service Planner, also known as Admin Assistant & Customer Service to join our team.. Your responsibilities will be to plan customer’s service appointment, assigned and coordinate with serve team to create optimal service schedule.

To help to achieve this, we will provide you with a competitive base salary, contractual bonus and career opportunities. You will also be given full product training, with hands on assistance from Service and Operation Team.

In this role you will be responsible for:

• Plan customers’ service appointment and coordinate with service team to create optimal schedule
• Ensure all data is input onto the in-house system accurately and efficiently
• Follow up with service team to ensure no service backlogs
• Analyse service team capacity data for service schedule improvement
• Attend monthly stock take and prepare stock closing reports
• Compile service reports and invoice to customer upon request
• Prepare monthly reports

The ideal candidate will possess:

• Minimum Diploma/Degree holder in any field
• Minimum 2 years experience in capacity analyses and service schedule
• Good communication skills and has the ability to communicate fluently on the phone
• Good planning and organisational skills with attention to details
• Ability to priorities tasks with effective time management
• Able to handle timelines without affecting quality of work
• Customer-oriented
• Result-driven
• Employment of foreigners are subject to the local authorities approval and subject to their own visa application

Highly Desirable:

• Excellent attention to detail and negotiation skills
• Ability to do multitasking job
• Versatility to build rapport with people at all levels
• Multi-lingual in both verbal and written English and Bahasa Malaysia, able to converse in decent clear communication. Ability to converse in other local dialects will be an added advantage
• Commercially focused acumen

Role Summary 

As an Assistant Cost Manager for Data Centre Projects, you will support the delivery of cost management services across fast‑paced, service‑intensive environments. Working under the guidance of a Cost Manager or Senior Cost Manager, you will assist with cost planning, tender support, contract administration, and reporting activities.

Pre‑Contract Support

• Assist in preparing cost estimates, cost plans, and budgets for data centre projects.
• Support quantity take‑offs and rate analysis for MEP or CSA packages depending on background.
• Help prepare tender documentation, gather quotations, and support tender analyses and evaluations.
• Assist in compiling contract documents and supporting procurement activities.

Post‑Contract Support

• Help track project costs, monitor variations, and assist in change control procedures.
• Support preparation of monthly cost reports and updates for clients.
• Collect and verify data required for progress valuations and payment certifications.
• Coordinate with contractors and consultants to verify work progress and financial claims.

Governance & Coordination

• Maintain organised documentation, cost records, and audit‑ready files throughout the project.
• Assist in value engineering discussions and cost‑saving reviews.
• Support the project team by providing timely inputs during meetings, workshops, and client discussions.
• Ensure key information and learning from each project is uploaded into internal knowledge platforms.