Total 49 Administrative job vacancies in Health / Beauty / Fitness category in The United States of America

Dental Receptionist / Administrative Assistant

Competitive Compensation Package:

We value your skills and knowledge, and we believe in rewarding our team accordingly.

A competitive salary and the opportunity to increase this through training and development. We believe in recognising and appreciating your hard work!

Professional Growth Opportunities:

We encourage and support professional development. As a member of the team you will have access to ongoing training and educational opportunities to enhance your skills and expand your knowledge

Collaborative and Supportive Environment:

We nurture a positive and inclusive work environment where teamwork, collaboration, and mutual support are highly valued.

Working alongside experienced colleagues who will mentor and support you in expanding your dental knowledge.

Generous Benefits Package:

In addition to competitive salary, we provide a comprehensive benefits package that includes subsidised private healthcare, company pension, accrued extra holidays based on length of service, free or subsidised treatment for team members and annual appraisals.

Reception: The ideal candidate will be well-presented and articulate, highly organised with excellent time management, a positive and friendly personality, calm with an ability to work under pressure, excellent attention to detail, passionate about learning all aspects of dentistry and developing your role, a team player who can work independently, results-driven

This is a full time position, working Monday to Friday with a negotiable salary.

This post could be suitable for someone who is looking for a change of career direction, but has a minimum of one year receptionist or administrative experience within a corporate or hospitality setting.

To apply for this exciting opportunity within our friendly team please send us your C.V. now.....

Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the about this job link and the documents will be attached at the bottom of the screen.

The primary task of an Administrative Assistant is to maintain and manage administrative tasks. This position is expected to carry out all assigned projects and regular duties. To perform all duties associated with the Administrative Assistant position, this team member should be able to perform multiple functions at once and manage regular duties while taking on additional projects as assigned.
Because the administrative assistant position for both back and front office may vary from office to office, additional tasks/responsibilities/projects may be included to or excluded from the list below. This position also may cross train between front and back. The position requirements may change based on the site’s needs and the discretion of the Site Manager.

Job Duties
o Greet study volunteers and perform all check-in/out duties and scheduling
o Check Messages and distribute accordingly
o Answer phones in a professional manner
o Maintain filing system for all documents
o Sign for packages/mail and distribute accordingly
o Assist with updating Clinical Trial Management System (CTMS)
o Coordinate maintenance of medical equipment calibrations
o Update staff and Investigator CV’s
o Be knowledgeable about current and upcoming studies
o Assign payments to volunteers
o Any other administrative tasks that may be assigned

Job Requirements
o Administrative Assistant in this location must be fluent in Spanish
o Must have experience in administrative role in a medical environment
o High school diploma or equivalent

IQVIA is a leading global provider of advanced analytics, technology solutions and clinical research services to the life sciences industry. We believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. Learn more at https://jobs.iqvia.com

We are committed to providing equal employment opportunities for all, including veterans and candidates with disabilities. https://jobs.iqvia.com/eoe

IQVIA’s ability to operate and provide certain services to customers and partners necessitates IQVIA and its employees meet specific requirements regarding COVID-19 vaccination status. https://jobs.iqvia.com/covid-19-vaccine-status

The potential base pay range for this role, when annualized, is $36,600.00 - $54,800.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.

PURPOSE AND SCOPE:

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings. 

 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature. 
• Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
• Sets up and maintains official department filing system, records management, databases.
• Prepares memos, correspondence, agendas, minutes, and policy explanations.
• Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
• Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.
• Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)
• Organizes travel arrangements and completes expense reports.
• Interfaces with a various levels of management across organizations and with external customers.
• May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.

 

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION:

High School Diploma required, some specialized secretarial training preferred.

 

EXPERIENCE AND REQUIRED SKILLS:  

• Minimum 1 - 2 years of related experience.
• Knowledge of business & technical vocabulary.
• Familiar with standard business concepts, practices & procedures within administrative support.
• Able to employ basic reasoning and analytical skills.
• Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
• Proficient in organizational operations & procedures.
• Experience handling incoming phone calls; remains professional at all times; front office etiquette.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

 

ADDENDUM:

Distribution Centers

• Performs financial support, as needed.
• Works with management to complete financial accruals.

Experience and Required Skills

• Administrative, Human Resources, Finance, Customer Service experience preferred.
• Bilingual (Spanish and English) preferred

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

 

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

925 Union St, Bangor, Maine, 04401, United States of America

We are currently hiring a Medical Office Administrative Assistant to support our hospital services team!

• Coverage for Eastern Maine Medical Center and St Joseph (Bangor)

• Occasionally may need to travel to all hospitals position supports

• Schedule is Monday-Friday 8am-4:30pm; NO weekends

We encourage fun, on and off the clock.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments.

Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you.

We offer career options to fit your lifestyle.

Here is what you can expect when you join our Village as an Administrative Assistant:
• A community first, company second culture based on Core Values that really matter.
• Clinical outcomes consistently ranked above the national average.
• Award-winning education and training across multiple career paths to help you reach your potential.
• Performance-based rewards based on stellar individual and team contributions.
• A comprehensive benefits package designed to enhance your health, your financial well-being and your future.
• Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation.

We seek a personable individual with excellent computer and clerical skills (Microsoft Office). Handling Medical Billing! You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting.

Full vaccination against COVID-19 is required by hospitals in this program, which may include a booster when eligible.

Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen."

What We’ll Provide:

More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.

• Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Support for you and your family: Family resources, EAP counseling sessions, access Headspace®, backup child and elder care, maternity/paternity leave and more

• Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita’s online training platform StarLearning.

#LI-SB3

Salary/ Wage Range

Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies and experience and may fall outside of the range shown. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits  

Building Location:

St Josephs Medical Center

Department:

45380 Mgmt Supp - Nights/Weekends

Job Description:

Become part of Essentia’s accomplished team in Brainerd and Baxter, Minnesota, where 465 lakes provide endless options for water sports and recreation. These cities, 125 miles north of Minneapolis, are at the heart of the Brainerd Lakes Area, one of the state’s top vacation destinations.

Brainerd-Baxter is home to 65,000 year-round residents and is located in one of the fastest growing counties in the state.

Education Qualifications:

As our RN - Administrative Supervisor, you are responsible for administrative oversight of patient care provided for patients in the facility using the policies and procedures of Essentia Health. 

What you'll get to do in this role:
- You will be in charge of organizing and providing care to patients through the process of assessment, planning, intervention, and evaluation.
- You will be part of something bigger. You'll contribute to meeting of the mission and goals of the facility and Essentia, and in turn serve the community in which you live.
- You will meet the requirements of the Joint Commission as applicable and/or other federal, state, and local regulatory or accrediting agencies.

Licensure/Certification Qualifications:

Educational Requirement:

BSN or ADN degree from an accredited school or college of nursing is required. If candidate holds an ADN, a BSN degree is required within 3 years.

Required Qualifications:

Minimum of 2 years acute care RN experience.

Certification/Licensure Requirements:

Nursing license in appropriate state of employment.

Basic Cardiac Life Support (BCLS) certification required or ability to obtain within 1 month.

FTE:

0.75

Possible Remote/Hybrid Option:

Shift Rotation:

Day/Night Rotation (United States of America)

Shift Start Time:

0700 1900

Shift End Time:

0730 1930

Weekends:

As needed.

Holidays:

Yes

Call Obligation:

No

Union:

Union Posting Deadline:

Job Description:

The Manager Administrative Operations and Registration will be responsible for organizing, directing and oversight of daily operations to include all office, facilities and registration functions of oncology services. This position reports to the Executive Director of Oncology and collaborates with other managers, staff, and an interdisciplinary team to standardize, update and/or maintain policies and procedures to ensure consistent compliance. Promotes compliance with internal standards and regulatory and accreditation requirements. This position will ensure adherence to John Muir Policies and procedures and will work in collaboration with leadership and staff to recommend adjustments and updates.

Education

• Bachelor’s degree in a Health or Human Services Related field or equivalent experience in Oncology required
• Master’s degree in a Health or Human Services Related field preferred

Experience:

• 5 years Leadership in a healthcare environment required
• 5 years’ experience in an Oncology environment preferred
• 5 years’ experience in a medical billing environment preferred

Skills:

• Ability to work collaboratively with providers and an interdisciplinary medical and ancillary staff
• Working knowledge of oncology operations with a focus on quality delivered patient care support services focusing on: registration, coding, authorizations, billing submissions and collections
• Ability to work in a service culture environment that is consistent with the John Muir Brand
• Ability to gather and analyze data to look for opportunities for improvement, training, coaching and education
• Excellent communication skills both written and verbal
• Ability to prioritize and lead and manage multiple demands in an efficient manner
• Strong interpersonal skills, able to deal effectively with diverse skill sets and personalities, participate effectively
• as a team player.
• Knowledge of computer-based programs
• Ability to remain composed in any situation
• Evenings and weekend may be required

Work Shift:

Exempt Salaried (United States of America)

Pay Range:

$99,133.00 - $148,700.00

Salary

Scheduled Weekly Hours:

40

Responsibilities

· Responsible for providing strategic level/long-term planning

· Drive continuous improvement projects to optimize operations and improve productivity to meet and exceed business objectives; work on strategic projects that have total building and network-wide impact.

· Effectively leverage the Operations and Area Managers to solicit ideas and understand problems and challenges

· Anticipate needs; make administrative decisions and requests for information

· Domestic and international travel logistics management, trip preparation and expense reporting

· Forecast and manage budgets and team procurement

· Coordinate department facility operations, including space planning and office moves

· Daily team support including: new hire set up; purchase of goods & services, process invoices

· Ensure compliance with administrative operations policies and procedures

· Develop and prepare reports and maintain database

Requirements

· Min dip/deg in any discipline

· Ability to work in a fast pace environment

· Team player and collaborator

· Excellent communication skills

· No experience needed, training will be provided

If you are interested in any of the positions, do kindly drop your most updated resume to lynnho@recruitexpress.com.sg

Thank You.

Lynn Ho

R23114223

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Job Description:

• Registration of patient’s visit, issuance of queue ticket, retrieves or create patient records and assist in any administrative work required at front counter
• Billing enquiries and cashiering duties
• Schedule follow-up appointments for patients and advice on the necessary tests / investigations
• Assist in preparing clinic reports
• Liaise with doctors, nurses and internal departments on any clarifications for patient matters
• Assist in counter closing

Job Description

• Min N/O/A levels/ Diploma
• No Experience needed/ Full training and guidance will be provided during work
• Must be able to commit to a minimum of 3 months
• Able to start work immediately as positions are urgent

If you are interested in any of the positions, do kindly drop your most updated resume to lynnho@recruitexpress.com.sg (Attn: Clinic Assistant)

Thank You.

Lynn Ho

R23114223

Recruiter's Ref Code: #HHO

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Job Responsibilities: Responsible for regular procurement of medical supplies for beauty centre  Assist daily operations of inventory management, stock replenishment including ordering, stock allocation & logistics arrangements, and record keeping Liaison with internal and external parties for procurement, and replenishment Keep track of quantity and quality of ordering, delivery dates and price Prepare reports & analysis on inventory & cost calculations Perform ad hoc projects as required  Requirements: Diploma or above in Business Administration or related disciplines 1 year administrative experience, preferably in retail / beauty / pharmaceutical industry Experience in handling medical supplies is an advantage Flexible, good interpersonal skill and adaptable to fast pace environment Proficient in MS office applications is a must We offer career development opportunity and competitive package to right talent.  Interested parties, please send your resume with salary expectation and availability by clicking hr@miricor.com (Information provided will be treated in strict confidence and only be used for recruitment purpose)

Post Title: Administration Assistant Pay Band: Band 2 £22,383 Hours: up to 37.5 hours per week Contract: Permanent Location / Department: Working Well Centre Newtown Road Worcester Accountable to: OH and Wellbeing Manager Reports to: Admin manager Key Working Relationships: Occupational health consultant, manager, nurses, physiotherapist, counsellors, personnel, trust employees, GP surgeries, outside contracted organisations Risk Assessment: Working with VDUs, some manual handling/repetitive tasks. Occasional exposure to verbally aggressive individuals. Key Duties: To receive clients and customers into the Working Well centre, and to ensure the smooth running of clinics within the centre, directing individuals to the appropriate clinician and dealing with any queries arising from the appointments of the day. Maintenance of Occupational Health records with particular reference to Occupational health COHORT computerised system for recording immunisations, blood tests, recall systems and management of all employee OH related issues. Scanning all appropriate paper information onto an individuals Cohort record. Inputting and maintenance of various OH database and spreadsheets for data collection. Ensuring all incoming and outgoing mail is dealt with promptly, efficiently and appropriately, including accessing the generic OH emails, and OH answer phone messages daily. Making appointments for individuals on Cohort OH system. Dealing with and resolving tasks which have been generated by Cohort OH system To be aware of and adhere to strict codes of confidentiality To use ESR computer system as required for health clearance of employees. General Duties: Photocopying and other general office duties

Transcribing from digital dictation, outpatient clinic letters and inpatient details to a high standard with a minimum of six letters per hour. Develop and build upon the current system for typing and despatching all types of documents within specified timescales. Ensuring consultant and junior medical staff check and sign letters within an acceptable timescale. To ensure relevant patient administration is kept up to date in accordance with Trust guidelines. Assisting medical secretaries with correspondence typing when required as agreed with the Medical Typing Team Manager. Providing cover for other unit members during times of absence as delegated by the Medical Typing Team Manager. Adhere to Trust policies and procedures relevant to your position. Deal with all incoming telephone calls from patients, hospital staff and GPs in an efficient friendly manner with the ability to remain calm and polite under pressure, taking messages and / or re directing as appropriate. Open mail, redirecting as appropriate and escalate as required. To ensure effective liaison with other medical secretaries and colleagues within the unit ensuring the effective transfer of information within the service To ensure that results of tests and investigations for patients are received, actioned by medical staff, scanned into patients notes and all relevant ongoing arrangements are carried out. Operate a bring forward system and ensure relevant papers are available for appointments/meetings Ensure prompt audio/digital transcription of all patient related and general correspondence, in line with Trust targets. To liaise with internal and external organisations as necessary Ensure annual leave for clinical staff is appropriately notified, with adequate cover for the firm, arrange for amendments to or cancellations of clinics as required and ensure all relevant parties are notified. Perform any clerical duties associated with inpatient or outpatient arrangements as required. Undertake filing of correspondence (electronic and paper), clinic notes, test results etc., in the appropriate medical records and office filing systems. Maintain patient information, ensuring it is up to date, on the Patient Administration System and the system within the Unit if appropriate. To maintain patient medical notes according to RNOH medical records policy. To ensure that all duties are carried out to the highest possible standard and in accordance with current quality initiatives within the area of work

Your role will also involve: - Assessing patients needs and directing them to the right colleague to decide on the correct course of action - Using your own judgement and communication skills to ensure that patients with no prior appointment but who need urgent consultation are seen in a logical and non-disruptive manner - Deal with all general enquiries, explain procedures and make new and follow-up appointments

Assist in the maintenance of systems for effective and economic purchasing of medicines and other pharmacy-supplied items to ensure continuity of supply, minimise waste and to maintain efficacy. Assist in the day to day maintenance of the pharmacy stock control system and in the development of the software, including modification of files, implementation of planned enhancement and basic maintenance of back-up systems and hardware e.g. printers. Provide general administrative and clerical support for purchasing and computer services e.g. processing of letters, reports and maintaining effective systems for filing. Process invoices and other documentation relating to purchasing when required; receive goods on to the stock control system and support the use of EDI e.g. by creating trading partners and inputting EAN codes. Provide appropriate and accurate financial and accounting information to appropriate members of staff within the organisation, and any other information required relating to drug usage, purchasing, expenditure and pharmacy workload. Plan and maintain a regular reporting schedule and produce adhoc reports as required. Provide specialist IT support to all pharmacy staff e.g. problem solving and advice on advanced features of word processing and spreadsheet software. Following guidelines, provide new members of pharmacy staff with appropriate levels of access to the computer systems. Administer initial and on-going training, being on hand to assist pharmacy staff with IT related queries / problems. Undertake risk assessments on visual display equipment and other IT equipment used throughout the department, and report on findings. Be involved in service development projects to ensure continuous improvement; participate in reviews of work practices and procedures in order to ensure consistent provision of services. Achieve objectives agreed at Achievement Reviews in order to contribute effectively to the overall provision of pharmacy services and to ensure progressive development. Ensure awareness of, and operate within current health and safety legislation and compliance with the departmental safety policies and procedures. Strictly observe confidentiality of all information concerning patients, and comply with procedures relating to Data Protection Act. Represent the department to a high professional standard in conduct, manner and appearance.

Duties include but not limited to:

• Provides advice on medical administrative issues and questions.
• Tracks Emergency Room (ER) visits of both VA and DoD beneficiaries, provide eligibility information as requested, and facilitate the transfer/transport of VA beneficiaries.
• Supports the AVAHS mission after hours or for unique situations, as required.
• Responds to VA clinic physician sick calls by notifying the physician's scheduled patients of the need to reschedule.
• Assists ER staff by checking in patients to the ER as needed to cover sick calls (quarters).
• Makes pre-registration phone calls, facilitates transportation for JV inpatients and outpatients who require other means of transportation home from the JV hospital or VA clinic.
• Provides administrative assistance to DoD by taking after-hour incoming calls from the community on DoD beneficiaries presenting for emergency medical care at other local medical facilities and facilitates getting the information submitted to the appropriate DoD source.
• Assists in orientation level training for any new MAAs that may be hired in the future.
• Facilitates inter-facility transfers of eligible VA and DoD patients between inpatient facilities.
• Coordinates transfers of patients to/from the JV, between two non-VA facilities, or from a non-VA facility to another VA facility outside of Alaska.

Work Schedule: 24/7; Panama (2/3/2); Day 6:00am-6:30pm; Night 6:00pm- 6:30am.
Telework: Not Authorized
Virtual: This is not a virtual position.
Position Description Title/PD#: Medical Administrative Assistant/PD50311A
Relocation/Recruitment Incentives: Not authorized.
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not authorized.
Financial Disclosure Report: Not required.

Starting at $52,636 Per Year (GS 7)