Job Description
We are seeking a highly proactive and confident Executive Assistant who can take ownership, drive initiatives forward, and keep operations moving without constant supervision.
The ideal candidate is organized, assertive, resourceful, and comfortable managing priorities in a fast-paced remote environment. You should be someone who anticipates needs, follows through relentlessly, and communicates with confidence across teams and stakeholders.
Responsibilities:
- Manage calendars, meetings, scheduling, and executive communications efficiently.
- Proactively follow up on action items, projects, and pending tasks to ensure momentum and accountability.
- Coordinate across departments, stakeholders, and external partners to keep initiatives progressing.
- Prepare reports, presentations, meeting notes, and operational documents.
- Handle administrative and operational tasks with a high degree of ownership and attention to detail.
- Identify bottlenecks, solve problems independently, and escalate issues when necessary.
- Support leadership with project coordination and execution.
- Organize workflows, improve processes, and ensure deadlines are met consistently.
- Act as a reliable point of contact who can confidently communicate and push initiatives forward.
Qualifications:
- 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar high-responsibility support role.
- Strong personality with the confidence to take initiative and follow through.
- Exceptional organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Highly proactive mindset — someone who takes ownership instead of waiting for instructions.
- Experience working remotely and coordinating with distributed teams.
- Proficiency with productivity and collaboration tools such as Google Workspace, Microsoft Office, Slack, Notion, or Asana.
- Strong problem-solving skills and attention to detail.
Benefits:
Opportunity for 100% remote work.
Competitive compensation package.
Access to advanced legal research and practice management tools.
If you are passionate about leveraging your expertise for the growth of top-tier firms and advancing your professional trajectory, apply now!
Note: Only shortlisted candidates will be contacted for further discussions.
Teams Squared is an equal opportunity employer, valuing diversity and inclusivity.
