Take the Lead as an Executive Assistant – Property Management with Veta Virtual! 🚀
Veta Virtual is hiring an Executive Assistant for one of our valued clients — a growing property management company focused on operational excellence, responsiveness, and execution in the field. We’re looking for a highly organized, proactive, and detail-oriented Executive Assistant who can act as a true right hand — someone who thrives on tracking, follow-through, and keeping everything moving.
To apply, you’ll only need to fill out a short form on our website — less than 5 minutes.
🔑 Your Role:
As an Executive Assistant – Property Management, you will function as the executive’s second brain — ensuring that no task, deadline, or follow-up falls through the cracks. This is a highly execution-focused role where your ability to track details, prioritize effectively, and follow up relentlessly will directly impact the success of day-to-day operations.
You will be expected to stay closely aligned with leadership throughout the day — including meetings and property walkthroughs — capturing key actions and ensuring every commitment is followed through. You will:
- Attend all meetings alongside the executive, acting as a real-time note-taker and capturing clear action items, deadlines, and responsibilities.
- Support during property walkthroughs, documenting observations, tasks, and required follow-ups in real time.
- Take full ownership of tracking and managing hundreds of small but critical tasks, ensuring nothing is missed or delayed.
- Proactively follow up with internal teams and external stakeholders to ensure all action items are completed on time.
- Act as a “chaser” on behalf of the executive, holding others accountable and ensuring deadlines are met.
- Maintain a clear and organized system to track priorities, deadlines, and outstanding items.
- Regularly remind and align the executive on priorities, deadlines, and next steps.
- Support email and calendar management, ensuring efficient scheduling and communication flow.
- Assist with administrative and operational tasks as assigned.
- Bring structure, urgency, and clarity to a fast-moving, detail-heavy environment.
✅ What You’ll Need:
- 2+ years of experience as an Executive Assistant, Operations Coordinator, or similar role.
- Proven ability to act as a highly organized task manager, handling multiple priorities simultaneously.
- Strong experience with follow-ups, deadline tracking, and accountability across multiple stakeholders.
- Ability to understand urgency and prioritize effectively in a fast-paced environment.
- Excellent note-taking skills — able to translate conversations into clear, actionable tasks.
- Strong written and verbal communication skills in English.
- High attention to detail and strong sense of ownership.
- Comfortable working in real-time with leadership (meetings, walkthroughs, ongoing coordination).
- Experience with calendar and email management.
- Proactive mindset — you don’t wait to be told, you anticipate and act.
- Reliable internet, professional workspace, and full-time availability.
💼 What We Offer:
- 💸 Competitive monthly compensation in USD (based on experience).
- 🕒 Full-time role (40 hours/week, Monday–Friday).
- 🌍 Fully remote work with close day-to-day collaboration.
- 🤝 Direct exposure to leadership and involvement in core operations.
- 📈 Opportunity to grow into a more strategic operations or project management role.
- Note: This is an independant contractor role.
🚀 Ready to Apply?
If you’re someone who thrives on organization, urgency, and follow-through, and you enjoy being the person who ensures everything gets done — this role is for you.
Apply today and become a key partner in driving execution and accountability within a fast-growing property management company.
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