Executive Assistant

The Executive Assistant will act as a strategic partner and force multiplier for the President of Provider Solutions, VP of Sales, and VP of Provider Growth — three leaders driving Phreesia’s growth, execution, and market strategy. This role sits at the intersection of operations, go-to-market execution, and organizational alignment, helping to streamline priorities, communication, and accountability across the executive team.

You won’t just manage schedules; you’ll manage impact. By optimizing workflows, coordinating key initiatives, and enabling clarity across teams, you’ll help these leaders focus on scaling strategy, revenue, and operational excellence.

This is not a traditional administrative role. The EA will operate as an essential business partner—driving coordination, ensuring flawless execution, and serving as a connective hub between leadership and the broader organization.

What You'll Do

Executive Support & Strategic Alignment

• Amplify executive effectiveness by managing calendars, communications, and strategic priorities across the President, Sales, and Marketing functions.
• Prioritize time and focus—filtering inputs, triaging decisions, and enabling leaders to stay centered on strategic initiatives, not administration.
• Prepare executives for key internal and external meetings, including board updates, client reviews, investor sessions, and operational performance briefings.
• Support enterprise-level priorities such as annual planning, OKR tracking, and key strategic projects led by the President.

Operational Coordination & Project Management

• Partner with the President on company-wide operating rhythms—leadership meetings, quarterly business reviews, and all-hands sessions.
• Coordinate executive deliverables related to board materials, operational scorecards, and executive communications.
• Track and ensure accountability on critical initiatives—monitoring progress, flagging risks, and ensuring cross-functional follow-through.
• Facilitate cross-department collaboration, ensuring alignment between Operations, Product, Finance, and Commercial teams.

Sales & Marketing Enablement

• Drive alignment between Sales and Marketing, coordinating meetings, campaign reviews, and GTM planning cadences.
• Support pipeline and performance reviews, ensuring data accuracy, timely follow-up, and clear next steps.
• Prepare and refine high-impact presentations, including QBR decks, client materials, and strategic updates.
• Accelerate execution speed by coordinating initiatives that cross departments—reducing friction and improving decision velocity.

Communication & Execution Excellence

• Craft and refine executive-level messaging, including communications to leadership, staff, and external stakeholders.
• Represent the executives with professionalism and discretion in all interactions—serving as a trusted extension of the leadership team.
• Plan and manage logistics for travel, offsites, and team events that build engagement and alignment across the company.
• Leverage AI tools (ChatGPT, Copilot, Notion AI, etc.) to automate workflows, summarize meetings, and optimize documentation.

What You'll Bring

• Bachelor’s degree or equivalent experience in executive support, operations, or business management.
• 3–5 years supporting senior executives, ideally across Sales, Marketing, and Operations in a high-growth SaaS or healthcare environment.
• Proven experience supporting a COO, President, or C-level leader with exposure to board reporting, financial tracking, and company-wide planning.
• Mastery of Microsoft 365, and familiarity with CRM and analytics tools (Salesforce, HubSpot, Power BI).
• Demonstrated ability to anticipate needs, manage competing priorities, and maintain composure under pressure.
• Superior written and verbal communication skills—able to translate complex information into clear, concise executive summaries.
• High integrity, sound judgment, and discretion when managing confidential or sensitive information.
• A proactive, resourceful, and process-minded approach with a bias toward clarity, organization, and execution.

Why This Role Matters

• Multiplies executive capacity—freeing ~1,500 hours annually across three senior leaders
• Increases operational efficiency by ensuring initiatives are tracked, decisions documented, and teams aligned.
• Improves execution velocity across Sales, Marketing, and Operations through proactive coordination and follow-through.
• Enhances organizational alignment by driving cross-functional clarity and communication between revenue and operations.
• Brings operational discipline and leverage to the executive office, enabling the President and commercial leaders to stay focused on growth, strategy, and scalability.

Top-rated Employee Benefits:

• Remote First: 100% Remote work + home office expense reimbursements+ monthly reimbursement for cell phone, internet and wellness.
• Top of market rewards: Competitive compensation
• Take time when you need time: Flexible PTO + company holidays
• Top class healthcare benefits: Variety of healthcare benefits for you and your family (and your pets!) starting day one
• Care about your families: Generous top-up for parental leave benefits
• Support personal development: Continuing education and professional certification reimbursement
• Connecting in person: Various offsite events and activities for team to connect and meet in person, to support team building and engagement.
• Giveback to community: Local in-person volunteer events, and give back programs to our communities.
• Recognition and perks: We have a company wide recognition tool (Phireworks) to celebrate milestones, recognize achievements and strengthen your bond with your teams. You can accumulate points and redeem them for a wide catalogue of items!
• Diversity and inclusive environment: At Phreesia, all employees are encouraged to bring their authentic self to work, feel supported and perform at their best. We have a variety of Employee Resources Groups (ERGs) which bring together individuals from a wide range of backgrounds, experiences and perspectives, and seek to foster a sense of shared community and empowerment for employees who share a common social identity, such as gender, race, ethnicity, and sexual orientation.
• Opportunity to join an Employee Resource Group. Learn more here: https://www.phreesia.com/workforce/

We strive to provide a diverse and inclusive environment and are an equal opportunity employer.