Total 5,186 administrative job vacancies in The United States of America

# Provide support in Recruitment Department

Responsibilities:

• Handle process of recruitment such as sourcing, selection
• Assist on job advertisement , quotation, timesheets, assist in payroll calculation.. Etc..
• Liaise with potential candidates and clients
• Other ad-hoc duties as assigned by management

Requirement:

• Entry level -graduate in diploma are welcome
• Manage existing clients/assignments
• Ability to work independently and Multitasking
• Proficient in Excel and Good In numerology

Send your Cv to linda@forteemp.com.sg

JOB SUMMARY This position is designed to provide a flexible role to support and manage change to meet Business Unit objectives Undertake delegated duties under the supervision of the Business Administrative Manager. Consulting as necessary and working collaboratively to deliver a comprehensive service. Provide services within well-established policies, procedures, protocols, guidelines, whilst acting within the required sphere of competences for the role at all times. Work in partnership with others; develop knowledge to promote an holistic service. Demonstrate sound knowledge of the service to enable the post holder to contribute and inform decision making within the service. Supervise and delegate work to Admin/secretarial staff, participate in their induction, training, appraisal etc. May be required to work in challenging environments which could include lone working and conflict resolution. Undertake and maintain the required statutory, mandatory and core training as required by the specific area of service. Work flexibly to meet the needs of the service. KEY RESULT AREAS: 1.1 Service provision: To deliver excellent levels of service by regularly assessing, problem solving, evaluating and reporting to the Business Administrative Manager, in a timely and proactive manner when these standards have not been met, enabling appropriate action to be taken. Implement planned actions in response, communicating changes as appropriate. Support the Business Administration Manager as required. Work independently, prioritising own work, exercising initiative and judgment. Refer and seek guidance/supervision on issues outside of post holders level of competence or authority to Business Admin Manager. Proactively and positively contribute to the achievement of service/Trust objectives through individual and team effort. Manage the service user experience with the focus being on delivering excellent customer services. Assist in the promotion of an open, welcoming, person-centred culture for service users, carers and colleagues, Seek and support feedback from service users to aid service improvement as required. To produce clear and accurate written correspondence (including the composition of ad-hoc routine letters) eg, letters, memos, reports, presentations etc, using competent copy, audio tapes, IT skills, accurate data inputting and use of Trust Intranet and Internet as required. Maintain accurate and contemporaneous documentation. Use appropriate documentation/systems in accordance with local and Trust standards demonstrating competent IT skills, accurate data inputting and use of the internet. Use effective verbal/written communication at all times, incorporating tact, empathy, consideration, courtesy and confidentiality. Adapt style of communication to respond to service user communication difficulties and psychological, social, physical and spiritual needs. Build and sustain effective communications with others as required to ensure good team working and collaborative working practices. Disseminate knowledge, and information to those who need to know. Ensure administrative systems run smoothly and that all relevant deadlines are met, including the development of new departmental procedures to reflect the demands on the service. As appropriate to the role, effectively manage and support individuals who exhibit challenging behaviour or present a significant imminent risk to themselves or others. Recognise and respond appropriately to any emergency situation. Responsible for ensuring safe infection prevention and control by using protective equipment, safe disposal of waste, performing hand hygiene, cleaning, disinfecting etc. Understand the roles and contributions of others in and outside of the team/service. Proactively identify additional activities in accordance with the role, which would increase postholder efficiency and the efficiency of the team; offer suggestions for improvement and implement these activities in agreement with the team. Develop and support the Trusts culture of collaborative, flexible cross-team working and commitment to delivering quality services and outcomes. Maintain and continuously improve skills and understanding of health and social care services, including systems, policy and current good practice, particularly with regards to own area of work and which significantly contribute to the services stated objectives & aims. Make use of opportunities for sharing good practice and learning. Proactively identify additional activities in accordance with your role, which would increase your efficiency and the efficiency of the service, offer suggestions for improvement and implement these activities in agreement with your team. Undertake any additional duties deemed appropriate to the role. 1.2 Working as part of a Team: Work within other areas/services as the situation and staffing levels require. Provide and receive service user information using tact, reassurance, empathy and persuasive skills as required. Act within the principles of the Data Protection Act 2018. Contribute to ward/department/team meetings offering suggestions for quality improvement. Actively engage in good team working to facilitate effective relationships with all health professionals. Contribute to and make suggestions about projects, including audit and quality initiatives pertinent to the role. Maintain strong working relationships and communication links with the team and others in achieving/improving service/quality standards. Take part in team reflection and investigation of complaints as directed to ensure that lessons are learned from mistakes and that team working is enhanced. Comply with corporate governance structures in keeping with the principles and standards set out by the Trust. Engage with external partners/ stake holders (e.g. service users, health care professionals, representative bodies etc) 1.3 Managing Self: Participate in management supervision to develop skills, knowledge and apply continuous reflection to own practice eg, values, priorities, interests and effectiveness and synthesise new knowledge into the development of your own practice and those you supervise. Undertake timely and appropriate mandatory training, study days, in-service training programmes and keep up to date with changes in operational procedures and developments in practice. Seek advice and support from your line manager, whenever necessary. Develop knowledge and basic understanding of and comply with all service/Trust policies and procedures and relevant legislation eg, Data Protection Act 2018 Promote a positive image of self, Service/Trust. Actively participate in the appraisal process using it as a positive means of improving self-awareness, development and work practice. Maintain personal and professional development as identified in your performance review to meet the changing demands of the job, participate in appropriate training activities and encourage and support staffs development and training. Make changes to own practice based on up to date information & offer suggestions for the improvement. Act as an advocate for the Trust & its contribution to the Health Service arena through creating and maintaining effective partnerships and relationships with staff, service users, general public and partner organisations. 1.4 Management Supervision and Support: Work alongside other staff providing advice and support as necessary. Has delegated supervision responsibility for admin/secretarial staff eg, undertakes recruitment, appraisal, training, coaching, sickness absence management, staff allocation and cover arrangements etc, following appropriate training and in accordance with Trust policy. Efficiently manage staff allocation/cover via e-rostering and bank to ensure an effective service is maintained at all times. Ensure team members are appropriately trained in all SWYPFT Electronic and Hard Copy systems eg, Patient Records and ensure the Trusts Information Governance Policy is strictly adhered to. Ensure team members undertake mandatory training / personal performance reviews in accordance with Trust procedures and that training identified is carried out. Ensure effective administrative procedures which support service delivery are in place and accountable records kept in accordance with Trust audit procedures. Efficiently process requisitions and monitor progress ensuring appropriate budget code application. Efficiently process requests for the access to clinical notes using a database, arrange for the retrieval via Admin support staff and organise transportation as per Trust procedures. Support in the management of room/resource usage and any related issues arising. Provide cover in the absence of the Administration Business Manager or other service/team member. Participate in team Performance Reviews and ensure that departmental objectives/deadlines are met. Always undertake duties acting as an excellent role model, using experience and skills to assist/ guide members of the team. Develop own knowledge & skills in order to provide information to others to support their understanding. Support team members to deliver their objectives through offering advice, guidance and support as appropriate. For full details of the role please see the supporting documents attached.

Responsibilities

• To provides confidential secretarial support to the Chief Executive Officer and also provides administrative support services to the entire department.
• Represents CEO while is out of the office. Keeps the office running smoothly.
• Makes good judgment calls and discerns urgent matters from those that can wait while the CEO is away.
• Co-ordinates CEOs schedule including setting appointments, maintaining calendar of activities and events. Organizes and schedules meetings and conference calls.
• Preparing meeting agendas and report materials, handles recording, transcribing, and distributing meeting minutes.
• Works with highly confidential material.
• Makes travel arrangements.
• Receives, opens, screens and routes daily mail including responding to routine correspondence and inquiries. Drafts and processes correspondence.
• Performs administrative support functions.
• Maintains files.
• Creates spreadsheets, charts, tables, etc.
• Answers and screens telephone calls.
• Assists with special projects.
• Performs additional duties and responsibilities as assigned.

Requirements

• N level or with 3 years of secretarial experience is preferred.
• Secretarial certification is a plus.
• Proficient in MS Office, shorthand, office administration, business writing, interpersonal and organization skills, detail-oriented with a customer-focused approach, and driven by initiative.
• Bedok, 5 days, 830am to 6pm, basic + VB
• Job Reference: L689388R

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word format to celeste.wong@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

Tel: 6950 9754

EA Registration Number: R22110899

EA License number: 02C4944

EA Personnel: Celeste Wong Xin Yann

1) HR and Administration duty.

a) Payroll processing; including salary, bonus, expense claim computation and processing, CPF submission, SDF computation, payment process…etc.

b) HR administration including of keeping track of attendance, leave, employee records…etc.

c) Administration and enrolment of staffs insurance .

d) Work permit application and have a good understanding of MOM policy.

e) In process and out process documentation and ensure a proper execution of HR policy.

f) Payable and Accounts Receivable not limiting to invoice processing.etc.

2) Strategy duties

a) Assist in staff’s performance evaluation administration.

b) Involved in resources management, on-going recruitment through advertisement and working closely with education institution.

c) Develop a recruitment and talent development strategic in line with Pulley Ascent Business requirements.

Job Requirements:

1) At least 1 year work experience of related job scope

2) Diploma / higher NITEC

3) Basic Accounting Knowledge

4) Good working knowledge of MS office not limiting to Excel, Word.

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants. Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview. Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies. Please ensure that you document evidence of meeting all the essential criteria in the supporting information. If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. Important Information Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date. For candidates applying using a Hotmail account or have strict firewall settings please ensure the following: Junk Mail is checked regularly Disclosure and Barring Service: On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect. The changes mean that: youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed. If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so. Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post: Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months. Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months. As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits. A lease car may be available for this position; further details will be provided upon appointment if applicable. 27-day holiday scheme rising to 33 after 10 years Flexible working Scheme Excellent opportunities for development Competitive NHS Pension scheme Access to NHS discounts with retailers and leisure companies EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems These schemes are subject to availability

Job Descriptions

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying and scanning of documents etc.
• Maintains filing systems as assigned.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.

Job Requirements

• N Level holders and above
• At least 1 to 5 years of relevant working experience
• Prior working experience in school environments is preferred
• Proficient in MS Office (Outlook, Excel, Words)
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Singaporean Only

Benefits

• Attractive salary
• Comprehensive medical benefits
• Leave benefits
• Training and Professional Development

We regret to inform that only shortlisted candidates will be notified.

Administrative and Secretarial Duties To be responsible for the efficient and conscientious management of the clinics appointments diary. To ensure that all correspondence and documents are accurately and efficiently typed and dispatched, according to priority, including accurate and efficient copy and audio typing of reports, assessments, case notes, letters, minutes of meetings and other confidential material. To answer telephone calls from clients, relatives, health professionals and other bodies sensitively and politely, ensuring all messages are passed to the appropriate person in a timely and effective manner. To receive clients and other visitors to the clinic, ensuring that parents and children are dealt with tactfully and with sensitivity and patience, assisting them as appropriate. To photocopy, scan and fax information, distributing and filing as appropriate. To sort incoming mail, date stamp and distribute as appropriate. To extract information for third parties as appropriate. To take notes at meetings, type up and circulate these as required. To arrange meetings as necessary ensuring that all relevant professionals involved with the clients care are invited. To assist in the smooth running of weekly clinics. To maintain waiting lists and provide Information Management with timely monthly returns. To contribute to the development and maintenance of administrative procedures. Information and Statistics To provide reports relating to team referrals and discharges together with details of those who attended the service. To ensure that all notes, referrals, attendances, and discharges have been recorded on the electronic patient record system. To ensure that all necessary documents are uploaded onto the electronic system. To ensure that all referrals and discharges are logged appropriately. Training and Development To undertake mandatory and statutory training as required by Trust policy. To contribute and commit to undertaking an annual Development Review/appraisal. To undertake personal development as identified in the Personal Development Plan (PDP). To undertake and achieve NVQ Business Administration Level 2 and 3.

JOB PURPOSE To provide administrative and clerical support to the Gender Identity Development Service. JOB DIMENSIONS The postholder will be responsible for the provision of a full and effective administrative and clerical support service to the Gender Identity Development Service. He/she will be responsible for inputting data and attending meetings. The post holder will prepare and reception Outpatient clinics and support chaperoning patients in clinic. The postholder will be expected to arrange and plan her/his own work on a day-to-day basis within the overall demands and priorities of the department.

Job Title: Junior Administrative Officer

Start Date: from 6th June 2024

Job Description:

We are seeking a friendly and organized individual to join our team as an Junior Administrative Officer. As the first point of contact for our company, you will play a crucial role in providing exceptional customer service and ensuring smooth office operations.

Responsibilities:

• Greet and welcome visitors with professionalism and courtesy.
• Answer and direct incoming calls in a timely and efficient manner.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain a clean and organized reception area.
• Assist with various administrative tasks including filing, copying, and data entry.
• Coordinate appointment schedules and conference room bookings.
• Provide basic information about the company and its services to visitors.
• Handle inquiries and requests from employees and external parties.
• Assist in organizing office events and meetings.
• Ensure compliance with security procedures, including visitor sign-in and badge issuance.

Qualifications:

• High school diploma or equivalent.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Prior experience in a receptionist or administrative role is preferred but not required.

If you are enthusiastic about delivering exceptional customer service and thrive in a dynamic office environment, we encourage you to apply for this position. Please submit your resume and cover letter detailing your qualifications and availability.

About us:

Our story began in 2017 with only one goal in mind – reinventing the quality of life, and there it is, Sheldon Global Pte Ltd. Who would’ve thought we’d achieve it in a few years? We did. Starting with a lean team of 7, we brought a different perspective to home revamps. With over 45 siblings in our family, we continue and strive to provide affordable, high-grade household items to solve your space constraints. With 7 major brands under our management, we will offer ample opportunities, training, and development programs that empower you to expand your skills and abilities.

Join us on our venture to become Singapore’s top retail and eCommerce enterprise. We are rapidly expanding and if you think you have what it takes, we would like to hear from you!

Basic Function of Position:

Schedule meetings and manage calendars, besides answering phone calls, emails, and messages. Taking accurate and comprehensive notes at meetings, helping with daily time management, running errands as requested and performing secretarial work, and providing senior managers with day-to-day administrative support.

*This is not a remote working position*

Key Responsibilities:

• Assist in recruitment, including job postings, screening resumes, scheduling interviews, and onboarding new hires.
• Manage employee records, ensuring accuracy, confidentiality, and compliance with relevant laws and regulations.
• Coordinate and administer employee benefits, payroll, and performance review systems.
• Serve as a point of contact for HR-related queries from employees.
• Organise and maintain office systems, including data management and filing.
• Schedule meetings appointments and manage travel arrangements for staff.
• Prepare and edit correspondence, reports, and presentations.
• Support the development and implementation of HR policies and procedures.
• Assist with office management tasks, including but not limited to ordering supplies and maintaining a clean and enjoyable working environment.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience as an HR Assistant, Administrative Assistant, or similar role.
• Knowledge of labour laws and HR best practices.
• Excellent communication and interpersonal skills.
• Strong organisational and planning skills, with the ability to multitask and manage time efficiently.
• Class 3 Driving License
• High proficiency with MS Excel, especially VLOOKUP
• Meticulous and able to work independently and as a team
• Able to work in a fast-paced working environment
• Proficient in MS Office (Word, Excel, PowerPoint) and HRIS systems.
• Ability to handle sensitive information with discretion and integrity.

Benefits:

• Paid MC/ Hospitalization leaves
• Annual company retreats
• Outpatient/Medical reimbursement
• Dental allowance
• Open-space concept office
• Recreational facilities
• Free beverages and snacks
• Pet-friendly office

Caterpillar customers and their equipment are hard at work in every corner of the globe, and they can’t afford to slow down or stop. They need our machines, engines and parts to do the world’s work. That’s what our logistics team makes possible - using the latest digital, analytics and data forecasting tools to move material where it needs to be, when it needs to be there.

Caterpillar currently has an opportunity for an Administrative Assistant with Product Support & Logistics Division (PSLD) in Singapore. This role supports the Freight Management Team to support in shipping documentation and manage the daily planning and execution of shipments.

What You Will Do: ​

• Ensure consistent, timely and cost-efficient parts delivery to and from Asia Distribution Center (ADC)
• Support execution of ADC’s outbound / inbound transportation services, in a way that meets ADC internal/external customers’ expectation in terms velocity and cost while maximizing profit for Caterpillar
• Ensure invoices are sorted in good order for shipping documents preparation
• Prepare and manage shipping pre-alerts (ANS, BL, CoO,), dealer shipment reports, freight billing for export shipments to dealers / DCs before shipment arrival at destination to enable prompt clearance of shipment
• Update monthly shipment report, manage and update CRM freight bill reporting
• CRM Freight Billing grief management through close liaison with CRM support team
• Issue credit/debit note on freight billing discrepancy
• Close coordination with vendors, internal and external customers in ensuring smooth execution of shipments
• Close liaison with service providers/NVOCC on BL and tax invoice accuracy; troubleshoot and resolve rates discrepancy with service providers/NVOCC when the need arises
• Provide support on additional tasks required for special / emergency outbound shipments
• Support shipment booking and liaise with Operations/transporter on empty container movement when required
• Troubleshoot and resolve billing grief (if any) through close liaison with various support teams
• Manage shipping documents archiving

What You Have:

• Experience in supply chain / freight forwarding / shipping or transportation operations
• Familiar with shipping Incoterms and good knowledge of export customs procedures (Example, types of customs permits, HS codes, Chamber CoO application)
• Possess knowledge in dangerous goods management and transportation (IMDG / IATA)
• IT savvy and proficiency in using MS Office (Words, Excel, Powerpoint), SAP
• Possess good analytic skills
• Willing-to-learn attitude; and a self-starter who takes initiative to proactively seeks clarity when in doubt and resolve issues independently
• Proactive in taking on additional new tasks when assigned and capable of achieving result
• Strong adaptability in working with uncertainties and capability in embracing change positively
• Strong capability to plan, prioritize and multi-task to meet tight datelines and monthly KPI metrics
• Capable to work independently and as a team player with minimum supervision

What You Will Get:

Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. Here you earn more than just wage, because we value your performance, we offer a total rewards package that provides day one benefits along with the potential of a variable bonus. Additional benefits include paid annual leave, flexi leave, medical and insurance (prorated based upon hire date).

Final Details:

Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application – please use the candidate log-in on our career website as it will reflect any updates to your status.

If you are interested in joining our team, please apply using an English version of your CV. We look forward to meeting you!

About Caterpillar

Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

• Monday - Friday: 9am - 6pm
• Location: Novena
• Basic + Performance bonus (base on performance)
• Fast-Paced Environment

Our client offers comprehensive services for the construction and food-processing sectors.

Objective:

To maintain efficient office operations and support diverse projects, leveraging a strong background in architecture expertise.

Responsibilities:

• Offer secretarial and administrative aid to uphold smooth and efficient office procedures.
• Draft and dispatch authorization letters from relevant bodies, track client signatures, and finalize required information.
• Monitor, update, and report project statuses.
• Coordinate plan purchases with authorities and deliver certified copies of approved plans to clients promptly.
• Follow up with authorities on approval statuses.
• Manage incoming calls, providing guidance or directing inquiries to the appropriate personnel.
• Obtain approvals and update the project team daily.
• Prepare submission documents and submit applications via e-corenet.

Requirements:

• Possess a Nitec qualification.
• Have the ability to work proactively, independently, and collaboratively as a team player.
• Utilizing proficiency in architecture knowledge is essential to effectively support project requirements.
• Capable of adapting to a fast-paced environment.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or email to submit your resume.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chua Xue Min (Joesefyn)

EA Personnel Reg. No.: R23113090

Role Title: Administrative Business Partner

Duration: 10 June 2024 - 14 March 2025 (9-month contract)

Work Schedule: Normal SGT business hours, Monday - Friday

Language: English

Project Overview:

As an Administrative Business Partner, you’re at the heart of your team’s business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members to help them stay focused on their projects by resolving operational and administrative issues before they arise. You’ll be supporting 1 News Partnerships Director and 2 Knowledge & Information Partnerships Executives (1 Director and 1 Managing Director).

Overall Responsibilities:

• Provide administrative support to 3 executives, including scheduling meetings, managing calendars, coordinating travel arrangements and processing expense reports
• Plan, manage and execute project logistics i.e. team events, offsites, other celebrations and milestones
• Develop and deploy strong organizational skills and an ability to strategically prioritize often competing tasks
• Liaise with external partners, companies, and guests on behalf of your executive partner for scheduling of engagements, appointments and any special requests

Mandatory Skills/Qualifications:

• Bachelor’s degree or equivalent practical experience
• 3-5 years of experience working with executives or supporting teams in the Administrative front
• Fluent in English

Non-Essential Skills/Qualifications:
Having as many of these specific qualifications is a plus, but transferable skills/experience may be equally valuable

• Experience in an administrative role for senior management, involving calendar management, event planning, travel scheduling and booking.
• Ability to adhere to an expectation of complete confidentiality on business matters
• Ability to quickly learn new tools and technologies
• Ability to manage complex travel requests and itineraries (sometimes last minute)
• Ability to effectively communicate across timezones and collaborate with a diverse range of people and job functions
• Ability to learn quickly, multitask, and be calm and flexible working in a fast-paced environment

Skill/Experience/Education

Bachelor’s degree or equivalent

practical experience 5 years of experience working with executives or supporting teams in the Administrative front

Fluent in English

Responsibilities:

• Provide administrative support of purchase and sales (PO/Sales Orders).
• Making ad-hoc pricing comparison from different vendors.
• To answer calls from customers for sales queries;
• Maintain Backorder list from Vendors and Customers.
• Liaise with logistic team in shipment booking, creating packing list and monitor shipment arrivals.
• To handle all sorts of general administrative and operational matters and paperwork (which may include sales reports, process quotes, perform stock take etc);
• Ensure and maintain proper record and filing & records system in department.
• To provide support or assistance to the General Manager on the day-to-day operational and administrative activities;

Requirements:

• Candidate must possess at least 'N' Level/"O" Level/Diploma/Degree;
• Able to communicate in English and Mandarin, to liaise with Mandarin speaking customers;
• Computer literate;
• Required Skill(s): Microsoft Office;
• Responsible and supportive with a high level of integrity;
• Positive Attitude, independent, meticulous, independent and able to work well in a fast pace environment;

Overview

We’re Enterprise Mobility. A family-owned, world-class portfolio of brands that in the UK includes household names such as Enterprise Rent-A-Car. A Times Top 100 Graduate Employer, we’ve grown from a pioneering idea over 65-years ago, to the global mobility leader we are today. With a $35 billion turnover, nearly 90,000 team members and over 2.3 million vehicles across 95 countries, we’re here to advance the world, one journey at a time. Imagine what we could do for your career?

What is certain is that we encourage all of our employees to be the best they can be, and diversity is a priority in all areas of our business. We have been included in The Times list of Top 50 Employers for Women for seventeen years, as well as Stonewall’s index of Top 100 employers for LGBT inclusion in the workplace. We have also been recognised as a Disability Confident Leader, currently rank tenth in the Social Mobility Employer Index as well as being named a Race Equality Responsible Business Champion by BITC.

Enterprise Mobility is also still family-owned – our CEO Chrissy Taylor is the third generation of the Taylor family to run the company. This allows us to look forward even more confidently to the future, providing the stability we need to pursue the long-term good for our business, our employees and our customers, even in these challenging times.

We are delighted to announce we are growing and have an opening for a French Speaking Administrative Assistant within our Business Support Division covering our Citations & Toll Management services across UK, Ireland, Spain and France Team. The division works in collaboration with multiple departments across the UK & EU on the deployment of commercial initiatives in accordance with the Company’s strategic objectives.. This is a great opportunity for those looking to further their career working in a fun and friendly environment.

Responsibilities

The successful individual responsibilities include:

• Responsibility for incoming correspondence.
• Processing traffic violations including parking, speeding and bus lane penalties
• Reconciling payments received from customers
• Liaising directly with customers and local councils regarding queries on penalties
• Problem-solving on outstanding payments
• Providing support and information to our branch network
• Managing timely invoice data entry
• Reducing PCN Payments outside of local authority timeframes
• Reducing Rejected Representation and more

Qualifications

The successful candidate will be required to demonstrate the following skills and attributes:

• Ability to build internal & external relationships
• Ability to demonstrate strong customer service skills
• Demonstrated analytical skills
• Ability to work independently and as part of a team
• Great communication skills (Verbal and written) and attention to detail
• Demonstrated time management skills
• Knowledge of Microsoft Office products, internet and telephone skills
• Demonstrate excellent organizational skills
• Reliability and hard working
• Fluent in French speaking/writing

Aditional Information:

Location: Staines, TW18 4HR

Salary: £24,000 + bonus incentives

Hours: 40 hours per week – 8am-5pm Mon-Fri

You should also know that:

Regardless of your socio-economic and educational background, Enterprise will always look at how you perform against our competencies and will judge you on that alone.

Please let us know about any accommodations you may need to participate in our recruitment process.

Please note that all applicants must have the ability to pass a security check involving financial probity and basic criminality.

This is more than just a job, this is an investment in your future, a way into a dynamic workplace and a flexible journey you can shape for you. So, what are you waiting for?