Duties Include But Are Not Limited To
Duties Description
- Reviewing and processing of incoming vendor invoices for accuracy, ensuring required authorizations, signatures, receiving and supporting documents are in order.
- Reviewing unit and department financial forms for conformance with approved spending
- Preparing, processing, and reviewing payments which may include the following activities: journal vouchers, purchase orders, travel and expense reports, refunds of appropriations, credit card payments and reconciliations in The Statewide Financial System (SFS).
- Gathering, compiling, and comparing data from various sources for reports, publications, records, or other external or internal communications
- Maintaining organized files and records on all processed purchase orders, invoices, and payment vouchers according to established guidelines
- Performing routine processing activities, including processing transactions in SFS and checking forms for completeness and accuracy
- Communicate clearly and respectfully within the Finance Unit, Programs, and outside agencies/authorities while responding to questions concerning the operation of the unit or program area including writing responses to correspondence and resolving work problems
- Creating, maintaining, and entering information into spreadsheets and databases.
- This position may require the supervision of subordinate staff including assigning work to staff; scheduling workflow; establishing work performance standards; reviewing work performance and production and determining the nature of problems to take corrective action.
- Assist in the development and/or updating, maintenance and adherence to policies and procedures.
- Perform periodic reviews of transactions to ensure related controls including policies and procedures are being followed and document such results.
- Perform other duties as assigned.
Minimum Qualifications
Minimum Qualifications
Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
Preferred Qualifications
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize tasks, in a fast-paced environment.
- Proficiency in Microsoft Office Suite and WebEx.
Additional Comments
NYS is an equal opportunity employer.
Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
- Thirteen (13) paid holidays annually, plus two (2) floating holidays
- Up to Thirteen (13) days of paid vacation leave annually
- Up to Five (5) days of paid personal leave annually
- Up to Thirteen (13) days of paid sick leave annually for CSEA or PEF; up to eight (8) days of paid sick leave annually for M/C
- Up to three (3) days of professional leave annually to participate in professional development
- Initially positions will work full-time in the office and a hybrid telecommuting schedule of up to 50% remote work can be discussed with the hiring manager during the interview.
Health Care Benefits
- Eligible employees and dependents can pick from a variety of affordable health insurance programs
- Family dental and vision benefits at no additional cost
Additional Benefits
- New York State Employees’ Retirement System (ERS) Membership
- NYS Deferred Compensation
- Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
- Public Service Loan Forgiveness (PSLF)
- And many more.
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