Program Coordinator

JOB TITLE: PROGRAM COORDINATOR (FULL-TIME)

Organization: The Carnegie

Location: Covington, KY (on-site; regional travel required)

Reports to: Exhibitions Director

Status: Full-Time

Compensation: $40,000-$45,000 annually (commensurate with experience)

Start Date: As soon as possible

JOB OVERVIEW

The Carnegie seeks a highly organized and proactive Program Coordinator to support the administration of a regranting initiative alongside the organization’s gallery programs and public-facing activities.

This is a full-time position for an early-career arts professional who can manage complex timelines, coordinate across multiple departments, and serve as a key point of contact for artists and community partners. The role combines program administration, public engagement, and organizational support, and is integral to the successful delivery of artist opportunities and institutional programming.

KEY RESPONSIBILITIES

Regranting Program Administration

• Coordinate all phases of a grantmaking cycle, including open calls, application management, review processes, and award distribution
• Manage application platforms and maintain accurate records, timelines, and program data
• Serve as primary point of contact for applicants, responding to inquiries and guiding participants through the process
• Serve as primary point of contact for selection committee
• Coordinate midpoint progress reports for all ongoing projects
• Prepare and submit program reports and required documentation

Communications & Public Programs

• Maintain and update program-related web content and materials
• Coordinate and execute public-facing events such as information sessions, workshops, and presentations
• Support marketing and outreach efforts in collaboration with staff and external partners

Jury & Selection Process Coordination

• Organize and support review panels and selection processes
• Prepare materials for panelists and track scoring and evaluation outcomes
• Coordinate meetings and ensure smooth facilitation of adjudication processes

Gallery & Organizational Support

• Collaborate with the Exhibitions Director to plan and implement programs, including exhibitions, performances, gallery talks, readings, and community events
• Provide support for gallery programs, events, and administrative operations as needed
• Contribute to cross-departmental initiatives and organizational priorities

Community Engagement

• Represent The Carnegie within the regional arts community
• Build and maintain relationships with artists, collaborators, and partner organizations

QUALIFICATIONS

• 1–3 years of experience in arts administration, nonprofit programming, or related field
• Strong organizational, administrative, and project management skills
• Excellent written and verbal communication skills
• Ability to manage multiple timelines and priorities with attention to detail
• Interest in contemporary art and artist-centered practices

Preferred:

• Experience with grantmaking or application platforms (e.g. Submittable)
• Familiarity with regional arts communities
• Experience coordinating public programs or events

SCHEDULE & CONDITIONS

• Full-time position
• On-site in Covington, KY with regular regional travel
• Some flexibility for remote work
• Occasional evenings and weekends required

COMPENSATION

• $40,000–$45,000 annually, commensurate with experience
• Four weeks of PTO, health and dental benefits

HOW TO APPLY

• Please send a Cover Letter, CV, and 2 references in a single PDF to skang@thecarnegie.com with the subject line “Program Coordinator Application”
• Priority consideration will be given to applications received by May 15, 2026. Applications will be reviewed on a rolling basis until the position is filled.

The Carnegie is an Equal Opportunity Employer where all applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Intent and function of job descriptions: All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. In accordance with the American with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which imposes undue hardships as deemed appropriate.

About The Carnegie: The Carnegie is Northern Kentucky's premier multidisciplinary arts venue providing theatre events, educational programs, and art exhibitions to the Northern Kentucky and Greater Cincinnati community. The Carnegie facility is home to The Carnegie Galleries, the Otto M. Budig Theatre, and the Eva G. Farris Education Center. More information about The Carnegie is available at thecarnegie.com