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Description
US Auto Trust is a Premier Luxury Automotive Group! We are proud to have a stable of legendary brands such as Aston Martin, Lamborghini, Ferrari, Pagani, Czinger, Lotus and Cadillac.
We are seeking a dynamic and highly organized
Executive Assistant to support our COO at our Irvine, CA location. In this role, you will provide essential administrative and operational support, ensuring seamless day-to-day execution of tasks, scheduling, and communications. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment.
Compensation: $70,000-$80,000/year
Responsibilities
- Organize, help prioritize, and respond to emails, calls, and take notes in meetings.
- Perform clerical and administrative tasks such as printing, copying, scanning & filing.
- Assist top executive(s) with scheduling and managing his calendar, ensuring all appointments and meetings are coordinated seamlessly.
- Answer and screen calls, relay messages accordingly.
- Prepare, format, and finalize a wide variety of documents with a high level of proficiency and detail (memos, reports, transaction docs, notices and other materials).
- Arrange travel plans, including flights, hotels, transportation, and itineraries for both business and personal trips.
- Assist with personal tasks such as errands, etc.
- Performs additional duties as assigned
Requirements
- Proven experience as an executive assistant or in a similar role.
- Strong organizational and multitasking skills with the ability to prioritize and meet deadlines.
- Exceptional attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Strong communication skills and ability to interact professionally with staff and external vendors.
- Proficiency in office management software, calendar tools (e.g., Google Calendar, Outlook), and Microsoft Office Suite (Excel, Word, PowerPoint).
- Ability to work independently and as part of a team in a fast-paced environment.
What We Offer
- Competitive compensation
- Comprehensive benefits program, including health care options (medical, dental and vision) and 401k savings with company match.
- Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests.
- Values-driven culture built on integrity, professionalism, excellence and teamwork.
We are a Drug Free, Tobacco Free, Non-Smoking (including e-cigarettes) company and Equal Opportunity Employer (EOE).
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