The
Human Resources Coordinator provides essential support for the day-to-day operations of the HR department in a fast-paced retail and wholesale private-label organization. This role is both administrative and operational, ensuring HR processes run efficiently while supporting multiple stakeholders across the business. The ideal candidate is highly organized, detail-oriented, and adept at handling confidential information with professionalism.
Responsibilities
Employee Records & Compliance
- Maintain accurate physical and electronic employee files, including new hire and terminated employee records
- Compile, update, and organize employee documentation, ensuring compliance with record-keeping requirements
- Validate and maintain I-9 documentation and supporting files
- Support HRIS administration within ADP (including potential admin access)
Mail & Claims Administration
- Open, review, and process NRC mail and employment-related claims (e.g., unemployment, benefits)
- Track and log incoming claims to ensure visibility and timely follow-up
- Coordinate next steps with the HR Director and external partners as needed
Recruiting & Indeed Support
- Post, refresh, and manage job listings on Indeed and other platforms
- Support District Managers with applicant flow and hiring needs
- Source and provide resumes by proactively reaching out to candidates
- Assist with interview coordination as needed
New Hire Onboarding (ADP)
- Enter new hire information into ADP and process onboarding paperwork
- Monitor background check progress through Yardstik
- Ensure onboarding documentation is completed accurately and on time
Payroll & Finance Reporting
- Prepare and distribute weekly and monthly HR and payroll reports for Finance partners
- Assist with verifying employee hours, payroll adjustments, and bonus submissions
- Support ad hoc reporting requests from Finance and leadership
Administrative & Reporting Support
- Maintain HR trackers and audit files, including turnover, new hires, and employee relations case logs
- Manage the HR inbox and HR cell phone, escalating issues as appropriate
- Assist with periodic reporting, audits, and data requests
- Provide general administrative support to the HR Director and HR team
Office & General Administration
- Manage the main office phone line, including monitoring voicemails and relaying messages
- Assist with office event planning and execution when needed
- Support general administrative tasks as they arise
Requirements
- 1–3 years of experience in an HR, administrative, or coordinator role
- Familiarity with HRIS systems, preferably ADP
- Working knowledge of onboarding, I-9 compliance, and personnel file maintenance
- Experience supporting recruiting processes and job boards (Indeed preferred)
- Strong organizational skills with high attention to detail
- Ability to handle sensitive and confidential information with discretion
- Proficiency in Microsoft Excel, Word, and Outlook
- Ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills
Benefits
- Competitive compensation packages
- Medical, Dental, Vision, FSA
- Retirement Savings Plan Match
- Summer Fridays
- Discounts and More!
- Annual Salary $55,000 - $60,000 The offered salary for this position will vary based on role requirements determined by NYC Alliance, skill set and years of experience.
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