Program Coordinator
Our Mission
SIFF is a Seattle-based 501(c)(3) arts nonprofit dedicated to the creation of vibrant experiences and spaces that champion film discovery and arts education.
At SIFF We Value… Partnership, Sustainability, Curiosity, Inclusion, Courage
Diversity, Equity, Inclusion and Social Justice
SIFF is committed to being an anti-racist and anti-oppression organization. We strive to provide an environment that encourages inclusive experiences for all our audiences, volunteers, artists, staff, and greater community. To create inclusivity and belonging, SIFF expects everyone participating in our events to uphold and embrace this commitment.
About The Position
The Program Coordinator handles the day-to-day administrative needs of the Programming Department while communicating with all appropriate parties, both in and out of the organization, to ensure seamless planning for year-round programs, including Cinema partnerships and events.
Department: Programs
Reports to: Artistic Director
Status: Full-Time, Non-exempt
Work Schedule: Hybrid
Salary Range: $52,000 – $55,000
Work Environment: SIFF requires employees reside and complete work duties within Washington State. This is a hybrid work role with a minimum of 2 days in the office located at our admin offices.
Benefits and Expectations
- This is a full-time FLSA overtime non-exempt position
- Sick leave
- Vacation PTO scaling with tenure
- Paid holidays
- Access to discounts and passes to some SIFF programming and events hosted by neighboring Arts organizations
Primary Responsibilities
- Maintain FileMaker database information for programs, working directly with distributors/partners to coordinate all in-house aspects of film bookings.
- Weekly box office reporting and coordination with Finance on timely invoicing and payment of rental fees
- Administer all aspects of the annual Documentary Grant for Courageous Filmmaking. This includes communication with applicants and grantees, maintaining record keeping of financial agreements and invoices, and updating records and webpages with current information.
- Coordinate opportunities for audience engagement through co-presentation partners, introductions, panel discussions, and filmmaker interactions.
- Management and creation of Run of Show documents for all special Cinema events, collating information across departments
- Be an active physical presence at cinema screenings, events, programs, and in the film community, including introducing programs, working with guests for screenings, and providing a resource for audience interaction.
- Researching new programs and film opportunities and communicating with distributors, other ground-breaking exhibitors, and potential collaborators.
- Collaborate on strategies for cinema programs, including approaches to in-cinema marketing, operations, advertising, printed materials, and social media.
- Opportunity to participate in programming for the Seattle International Film Festival (Spring).
- Copy-writing of all content for website and printed materials (such as monthly flyers, calendar, ad copy)
- Other duties as assigned
The Ideal Candidate Will Have
- 3+ years working within the arts / cultural sector
- Intellectual curiosity, creativity, and enthusiasm for bringing distinctive film and video programs to a broad public in accessible ways.
- Strong time management, organizational and multi-tasking skills; able to set priorities and meet deadlines as well as work independently and with minimal supervision.
- Proven project management skills with the ability to take a project from conception through completion.
- Excellent oral and written communication skills.
- Ability to collaborate internally and externally, and cultivate strong relationships with community partners, donors, and colleagues.
- A positive and professional attitude with strong diplomacy skills and professionalism; this includes the ability to always maintain confidentiality and discretion.
- Ability to work effectively on cross-functional teams in a shared office environment.
- Knowledge of Mac OS and MS Office; Filemaker; Google mail, calendar, and Drive; Adobe Acrobat. Able to learn new programs for website interface and ticketing systems.
- Experience with non-profit arts institutions desirable
To Be Considered
- Please apply to this job posting directly at siff.net in PDF format
- Attach your resume and cover letter detailing all relevant professional and lived experience to the role
AAP/EEO Statement
SIFF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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