Executive Assistant

ZGF is seeking an Executive Assistant to join our Portland, OR office. The ideal candidate will provide top-level assistance to leadership within the business and support to general office operations. They should be well-organized comfortable with coordinating calendars and responding to emails on leadership's behalf. This individual should be able to draft documents and help the executive with any necessary preparations for their daily schedules.

As an Executive Assistant, you will…

• Maintain complex calendars while scheduling all business-related meetings.
• Proactively increase Partner capacity by managing priorities, anticipating needs, and exercising discretion and independent judgment
• Aid executive in preparing for meetings.
• Coordinate domestic and international travel arrangements in alignment with ZGF travel policy, including flights, lodging, ground transportation, and visas where applicable
• Respond to correspondence, incoming calls and document requests on behalf of leadership.
• Prepare expense reports and timesheets for Partners in a timely and accurate manner
• Draft slides, meeting notes and documents for executives.
• Track Partner licensing and continuing education requirements

Qualifications

• Bachelor's degree.
• 5 years of experience in similar roles.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.

Base Salary Range

$74,700/yr - $87,150/yr depending on skills and experience.

Benefits

ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.

Apply With:

• Cover letter
• Resume

We know that great projects take more than a design team to become a reality. Whether you’re a finance professional, project manager, or specialist in another field, your expertise helps create a healthier, more equitable built environment. Studies show that women and people from underrepresented groups are less likely to apply for jobs unless they meet every qualification. We encourage you to apply even if you don’t check every box—your skills and experiences may be exactly what we need.

ZGF Architects is committed to fostering a diverse, inclusive, and welcoming workplace. As an equal opportunity employer, we celebrate the unique qualities and perspectives that each individual brings to our team. We encourage applicants of all backgrounds, experiences, and identities to apply. Regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, we are excited to consider qualified candidates.

If you're ready to contribute to meaningful work, we invite you to submit your cover letter and resume online