Grant Manager

Description

Job Overview

The Grants Manager is responsible for the full lifecycle of grant management to support AVANCE – San Antonio’s strategic plan for growing and diversifying funding sources. This includes grant prospecting, writing, budgeting, compliance, reporting, and strategic alignment of funding opportunities with organizational priorities. The position requires strong analytical, writing, and project management skills, as well as the ability to lead cross-departmental collaboration to ensure effective grant acquisition and management.

Job Responsibilities

• Identify and research potential funding opportunities from private foundations, corporations, government agencies, and other entities that align with AVANCE’s mission and strategic priorities.
• Develop and implement a strategic grants calendar and prospect pipeline to guide annual revenue planning.
• Analyze funding trends and recommend strategies for diversification and sustainability of grant revenue.
• Build and maintain relationships with current and prospective funders, coordinating follow-up communications and stewardship activities.
• Lead the development, writing, and submission of competitive grant proposals, ensuring alignment with organizational goals and funder requirements.
• Collaborate with program and finance teams to create accurate budgets, narratives, and required attachments.
• Review grant agreements to identify financial, legal, and compliance requirements; advise leadership on feasibility and implementation.
• Maintain a repository of organizational materials, financial documents, and proposal templates for efficient proposal development.
• Oversee post-award financial and programmatic compliance, ensuring alignment with approved budgets, timelines, and performance goals.
• Monitor and track grant expenditures in coordination with finance and program teams, ensuring appropriateness and allowability of costs.
• Prepare and submit timely and accurate progress, financial, and final reports to funders.
• Coordinate grant closeout procedures and ensure all reporting, documentation, and recordkeeping are completed according to funder and organizational standards.
• Serve as the primary advisor on grant compliance, budget management, and reporting requirements.
• Develop and implement internal processes, tools, and policies to strengthen grants management and accountability.
• Maintain comprehensive grant files (electronic and hard copy) to ensure documentation integrity and audit readiness.
• Collaborate with finance and legal teams to ensure proper documentation of revenue recognition and contractual obligations.
• Partner with program, finance, and leadership teams to align funding opportunities with organizational priorities and capacity.
• Provide training and technical assistance to staff on grant compliance, reporting, and documentation standards.
• Participate in organizational strategic planning and contribute to the development of long-term funding strategies.
• Support fundraising and partnership initiatives through coordinated data tracking, performance analysis, and reporting.
  
  

Education

Required:

• Bachelor’s degree or equivalent.
  
  

Required:

Work Experience

• Two to five years of experience in a grant writing role, preferably in a nonprofit environment.
  
  

Preferred:

• Experience in crafting and submitting both government and private grants.
• Proficiency in Social Media web platforms.
• Experience and interest in development and fundraising work.
  
  

Additional Skills Required

• Proficiency in developing and managing budgets for medium and large grants (six figures and above).
• Excellent writing, editing, and storytelling skills.
• Proficiency in MS Office with expertise in Microsoft Outlook, Word, PowerPoint, Excel, and Adobe Acrobat.
• Superior organization skills.
• Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Expert-level written and verbal communication skills.
• Emotional maturity.
• Highly resourceful team player, with the ability to be extremely effective independently.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Spanish fluency is helpful, but not required.
• Must have dependable transportation on a daily basis, valid driver’s license, clean driving record, current auto liability insurance and insurable by AVANCE, San Antonio, Inc.
  
  

Travel

0-10% annually on average

Equipment

Computer, computer software programs and peripherals, resource materials and equipment, copier, fax, and other equipment applicable to the position.

Working Conditions

Mental and Physical Demands

General office and sedentary. Regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Use of personal computing equipment.

Maintain emotional control under stress; work with interruptions and deadlines; walking, standing, stooping, bending, pulling and pushing; occasional: lifting/carrying, pulling/pushing 10-30 pounds. Work evenings and weekends as needed.

Environmental Factors

Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.). Occasional expose to weather related conditions when working in outside environment/neighborhoods and events.

ADA/ADAAA Statement

AVANCE is committed to equal opportunity in employment for persons with disabilities and complies with the Americans with Disabilities Act of 1990 (ADA), as amended, and any other applicable state and federal laws. Accordingly, AVANCE does not discriminate against qualified individuals with disabilities in regard to application, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment. Moreover, it is AVANCE’s policy to provide reasonable accommodations in employment to qualified individuals with disabilities so that they can perform the essential functions of the job, unless the accommodation would impose an undue hardship on the operation of AVANCE’s business or would change the essential functions of the position. Retaliation against an individual with a disability for utilizing this policy or seeking a reasonable accommodation is prohibited. Individuals with any questions or requests for accommodation should contact the Human Resources Department.