Roles & Responsibilities:
Registration of scanned copy and hardcopy of contracts and agreements (excluding contracts from Operation Department).....
Roles & Responsibilities:
Registration of scanned copy and hardcopy of contracts and agreements (excluding contracts from Operation Department);
Assisting Legal Counsels in the review of contracts/documents (upon request by respective Legal Counsel);
Liaising with insurance broker on the renewal of Directors and Officers insurance policy and arranging for the necessary internal approvals via OA;
Assigning Management Directive Numbers to respective departments and registration of issued Management Directives;
Going through notarisation and legalisation processes in Singapore for certain documents from subsidiaries and associates;
Assisting the Request for Proposals for provision of legal services on the renewal of Letter to Shareholders;
Assisting with the logistics of Board and Board Committee meetings: printing and compiling meeting papers, coordinating with CNAF directors, checking the format of meeting papers which are written in Chinese, etc.;
Proofreading documents which are translated in Chinese, e.g. Letter of Appointment of directors, Board resolutions, agreements for projects, Letter to Shareholders, and emails, etc.;
Translating documents, e.g. Board resolutions, emails, director’s CVs, other letters or documents which are confidential in nature;
Arranging expense requests and claims which are under Legal;
Assisting subsidiaries in 1) drafting letters in relation to the change of nominated directors; 2) drafting Board resolutions in relation to the change of directors and authorised bank signatories; 3) assisting CAFEU German office with change of bank signatories and directors matters;
Preparation of documents for opening of, closure of bank accounts and change in authorised bank signatories, sending the set of documents to the banks;
Assisting in preparing the annual budget for the Legal and Compliance Department;
Providing documents requested by auditors (if necessary), banks and counterparties and filling in the KYC forms;
Participating in the procurement team meetings relating to legal matters and drafting meeting minutes;
Drafting department monthly meetings, work done and work plan of team members;
Assisting with the drafting of certain papers for Board and Board Committee meetings as assigned;
Filling in the forms and drafting of reports requested to be submitted to CNAF from time to time; drafting and/or collecting department news articles to be published on OA;
Drafting and collecting the materials in relation to Legal and Company Secretary aspects for Business Analysis and Work Review Meeting;
Responsible for the organising of the CVs of directors, as well as organising Company information, policies and other documents for the orientation of newly appointed directors;
Other ad-hoc duties as assigned by the Head of Legal and Compliance.
Requirements:
Bachelor in related field or equivalent;
Min. 5 years of experience in paralegal work, preferably with exposure in corporate secretarial work;
Must be proficient in Microsoft Office applications;
Meticulous, conscientious and possess good communication and interpersonal skills;
Good ethics and professional conduct, and with strong sense of responsibility and teamwork spirit;
Good organisational, time management skills and stress tolerance with proven ability to manage multiple priorities;
Excellent command of English and Chinese languages (as the position needs to frequently communicate with English/Chinese speaking stakeholders verbally/ in writing as well as to prepare and proof-read English/Chinese official documents and presentations whenever appropriate).
