Total 40 Administrative / Clerical job vacancies in east region

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

We are looking for enthusiastic, flexible staff who are available to work core hours Monday-Friday. The roles we have available to fill require a minimum of 22.5 hours per week.

The successful candidates will be adaptable, good with IT, and display excellent team working abilities.

As well as competitive pay rates, you’ll be eligible for many staff benefits, including:
• Access to the NHS pension scheme
• An NHS badge entitling you to many NHS benefits
• Induction and mandatory training

Working on the bank, your roles and responsibilities will vary according to your placement or shifts picked up, giving you the opportunity for a wide variety of experience.

These temporary positions can be varied, you have the possibility to cover a wide range of roles including receptionist duties, ward clerk and office-based administration and clerical duties.

As a member of our Temporary Workforce team, you can enjoy the flexibility to work in locations and at hours that suit you, fulfilling a variety of short and longer term roles dependent on your preference and on service needs.

You must have good communication skills and a pleasant telephone manner. Experience of dealing with the public, great keyboard skills and Microsoft Office experience are necessary.



We are proud to provide ‘Outstanding’ care and be a great place to work

We provide safe, compassionate and high quality care to half a million people living or visiting East Sussex. We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex. Our extensive services are provided by 7000 + members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites and in people’s own homes.

In 2020 the Care Quality Commission rated us as ‘Good’ overall, and ‘Outstanding’ for being caring and effective. The Conquest Hospital and our Community Services are rated ‘Outstanding’. Eastbourne DGH rated ‘Good’.

In 2020, the Trust launched its ambitious ‘Building for our Future’ programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.

Please note when submitting your application that you must be a minimum of 18 years old to be registered with our Temporary Workforce Services.

Please refer to the job description attached.



If you have any questions about this position please do not hesitate to contact us.


This advert closes on Wednesday 8 May 2024

Proud member of the Disability Confident employer scheme

Internal & External Events and Meeting Management

a) Drive and execute internal and external meetings and events

b) Organise F&B for all meetings and events – Purchase, set-up

c) Co-ordinate with F&B vendors on purchase, delivery and any issues

d) Coordinate with housekeeping staff for internal meetings and events for event and meeting set-up and reinstate

e) Coordinate with movers for internal meetings and events set up and reinstate

f) Coordinate with vendors for external meetings and events

g) Coordinate with building management on car park requirement for meetings and events

Office Supplies Procurement Management (Pantry & Stationery)

a) Prepare and manage office supplies inventory

b) Prepare indenting file for office supplies procurement

c) Liaise with vendor to either procure goods or services

d) Receive and verify delivery orders of the office supplies

e) Handle stationery supply requirement gathering, procurement and distribution to various projects in the Changi Office

Prepare and manage senior management room and F&B requirements when required.

Job Responsibilities:

• Carry out administrative duties such as filing, scanning documents, and compilation of reports/files;
• Collect information from relevant departments such as Manufacturing and R&D Department;
• Collating search results;
• Preparing and sorting documents for data entry;
• Entering data into ERP software and checking to ensure the accuracy of the data;
• Executing different testing cases based on the functional specification and sample documents given;
• Assist in the preparation of power point presentations;
• Assist in shooting, downloading and editing of video and digital photos of machines;
• Liaise and coordinate with R&D, Purchasing, Manufacturing and other departments, third party ISO certifying body, customers and others in successfully generating and completing project technical documentation and achieving ISO compliance;
• Perform preparation and submission of documentation such as Equipment acceptance forms, Documentation submission forms, Customer satisfaction survey forms, Training record forms. Ensure proper archival of FASA copies for easy retrieval.
• Issue Machine Serial Numbers for every machine. Ensure accuracy and proper and regular back-up of Master Serial Number List.
• Perform other ad-hoc jobs such as administrative works.

Requirements:

• GCE "N" or "O" Level -- ITE Certificate is a plus
• Require Microsoft Word,Excel,PowerPoint,Photoshop knowledge;
• Able to meet deadline;
• Good team player;
• Possess a positive learning attitude

Job Description

a) General

1. Maintain and update Crewing Calendar factoring projects and in-house needs and crew leave.
2. Support and provide information on Time Off In Lieu (TOIL) entitlement for in-house crew on a monthly basis.
3. Maintain an updated crew database for both in-house and freelancers with positions, grades, job scale, and performance, rate of professional fees, responsiveness, reliability, skills and technical competencies.
4. Any other ad-hoc crewing responsibilities.

b) Project-Related

1. Obtain relevant project information from Sales Department for crewing needs including details such as location of project, crew positions, duration of project, crew rate, and any other additional requirements.
2. Consult project technical manager to identify the crew requirement and skill sets required for each project.
3. Roster project with in-house and freelance crew.
4. For freelancers - Negotiate fees, manage contracts and other documents, and outline expectations and company policies.
5. Arrange and/or coordinate crew logistics including preparation of per diems, visa application, flight, accommodation, transportation, and meals.
6. Plan for crew contingencies for unexpected situations that may jeopardize projects.
7. Supper project crew by playing an active role in all communications related to crew (logistics and crew welfare).
8. Provide replacement crew if a crew member becomes unavailable due to sickness, flight cancellations, etc.
9. Assist in all project closeout activities including evaluation of project performance (from crew perspective), archival of projects, and preparation of close out reports.
10. Incorporate crew performance evaluation reports into crew database.
11. Tabulate and analyse project crew financials (freelancer fees, logistics, Per Diems, etc.) report to Crewing Manager cost over-runs or irregularities.
12. Verify invoices received from freelancers for billing.
13. Assist in reimbursements for projects for in-house crew members.

Requirements

• A qualification in business/economy/finance/HR or any other related area.

• Minimum of 2 years’ experience of working experience in related field.

• Excellent client management and relationship skills

• Excellent organisational, communication, interpersonal and project management skills

• Ability to contribute and multi-task in a high performance and fast-paced environment

• High attention to details

• Negotiation skill

• Expert proficiency in Microsoft Office suite

• A good understanding of mass media and communication (preferably in broadcasting industry)

We are seeking an Administrative Officer to join our team and support our daily office operations. As the point of contact for all employees, you will provide administrative assistance and manage their queries. Your responsibilities will include managing office supplies, preparing regular reports (such as expenses and office budgets), and organizing company records. If you have prior experience as an Office Administrator or in a similar administrative role, we’d love to meet you. Familiarity with office equipment and management tools is also desirable. Ultimately, you’ll ensure our administrative activities run smoothly on a daily and long-term basis.

Responsibilities:

• Manage office supplies stock and place orders as needed.
• Prepare regular reports on expenses and office budgets.
• Maintain and update company databases.
• Organize a filing system for important and confidential company documents.
• Answer queries from employees and clients.
• Update office policies as necessary.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required.
• Distribute and store correspondence (including letters, emails, and packages).
• Prepare reports and presentations with statistical data as assigned.
• Arrange travel and accommodations.
• Schedule in-house and external events.

Requirements and Skills:

• Proven work experience as an Administrative Officer, Administrator, or in a similar role.
• Solid knowledge of office procedures.
• Experience with office management software like MS Office (specifically MS Excel and MS Word).
• Strong organizational skills with a problem-solving attitude.
• Excellent written and verbal communication skills.
• Attention to detail.
• GCE’O’ Level; additional qualifications in Office Administration are a plus.

Role Title: Administrative Business Partner

Duration: 10 June 2024 - 14 March 2025 (9-month contract)

Work Schedule: Normal SGT business hours, Monday - Friday

Language: English

Project Overview:

As an Administrative Business Partner, you’re at the heart of your team’s business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members to help them stay focused on their projects by resolving operational and administrative issues before they arise. You’ll be supporting 1 News Partnerships Director and 2 Knowledge & Information Partnerships Executives (1 Director and 1 Managing Director).

Overall Responsibilities:

• Provide administrative support to 3 executives, including scheduling meetings, managing calendars, coordinating travel arrangements and processing expense reports
• Plan, manage and execute project logistics i.e. team events, offsites, other celebrations and milestones
• Develop and deploy strong organizational skills and an ability to strategically prioritize often competing tasks
• Liaise with external partners, companies, and guests on behalf of your executive partner for scheduling of engagements, appointments and any special requests

Mandatory Skills/Qualifications:

• Bachelor’s degree or equivalent practical experience
• 3-5 years of experience working with executives or supporting teams in the Administrative front
• Fluent in English

Non-Essential Skills/Qualifications:
Having as many of these specific qualifications is a plus, but transferable skills/experience may be equally valuable

• Experience in an administrative role for senior management, involving calendar management, event planning, travel scheduling and booking.
• Ability to adhere to an expectation of complete confidentiality on business matters
• Ability to quickly learn new tools and technologies
• Ability to manage complex travel requests and itineraries (sometimes last minute)
• Ability to effectively communicate across timezones and collaborate with a diverse range of people and job functions
• Ability to learn quickly, multitask, and be calm and flexible working in a fast-paced environment

Skill/Experience/Education

Bachelor’s degree or equivalent

practical experience 5 years of experience working with executives or supporting teams in the Administrative front

Fluent in English

Apply Now
















Personal Care Assistants - all shifts, you choose!


Wantirna South




Great tax-free salary packaging - up to $15900 tax free 
Supportive team environment and Great Management team 
Work-life balance with a choice of positions 
  Are you ready for a career with more meaning?   At Royal Freemasons, you can be the one to make a positive impact in the lives of older people every day. Experience the rewards of making a difference in someones life by showing them compassion and care.   Whats in it for you?

Great income benefits with Tax-free salary packaging
Dining and Accommodation benefits with Access Pay 
Yearly skill level wage increases
On-site training and free skilled courses








... Click here to view more detail / apply for Personal Care Assistants ? all shifts, you choose!

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Fitness Coach (Personal Trainer)


Dandenong North, VIC


Anytime Fitness Dandenong North   As part of a world leading Global Brand in the health and fitness industry, our Dandy North club boasts over 1,000sqmt of Life Fitness and Hammer Strength equipment. We are the largest AF club in Victoria offering additional in-club services exclusive to our Dandy North member's which include a resident Sports Message Therapist and 3D Scanning Service.    Overview of the Role   As a Fitness Coach at Anytime Fitness Dandy North, you are responsible for championing the Personal Training (PT) experience of our members in the club. Alongside your peers, you will maximise the usage of PT in our club, build a strong PT brand and strengthen relationships with our






... Click here to view more detail / apply for Fitness Coach (Personal Trainer)

Maintain close and collaborative working relationships with the Service Co-ordinator and other administrative and clinical staff. Maintain effective manual and computerised systems to ensure accurate and timely delivery of information to clients and professionals. Deal with correspondence making use of IT, i.e. email, internet and intranet, using initiative and discretion to prioritize. Deal with all telephone calls promptly and courteously with an empathetic approach. Respond sympathetically to individual needs within resources available. Type clinic letters from digital dictation to meet Trust guidelines on responses. Ensure clinic letters are sent out to GP within agreed timeframe of the clinic date. Ensure an audit trail in the patients notes is kept. Responding to the requests of the Patient Access team regarding RTT18 queries and/ or input clinical outcomes for clinics. Book appointments for patients for the services as required onto Patient Care. Manage patients expectations when booking appointments and advising them of updates. Monitor the patient pathways for all patients in the services make every effort to ensure all patients are offered an appointment within 6 weeks of referral. Support the Service Co-ordinator with gathering monitoring data for the service as required. Ensure patient case notes are stored, tracked and archived according to Trust guidelines. Develop and maintain a sound knowledge of medical terminology, tests, symptoms and procedures. Actively participate in Departmental meetings as required. Attend statutory Trust training courses as necessary and access training ensuring continued professional development within the service. Follow the QVH Trusts guidelines on confidentiality. Ensure a professional image of QVH and the service is maintained at all times.

Job Description

• Handle HR work including Recruitment, Attendance, Training, Formulating Policy & Procedure
• Coordinate, schedule and facilitate job interviews
• Posting of job advertisements on Job portals
• Managing onboarding and offboarding processes for employees
• Maintain proper documentation of employee records.
• Handle application, renewal and cancellation of work passes
• In charge of payroll process
• Sorting of incoming mails and arranging of courier services.
• Maintain and manage proper document filing (eg. photocopying, scanning, filing and printing)
• Handle work injury claims
• Administer training related matters including coordination or enrolment of internal & external courses, update and maintain training record etc
• Manage daily general administration works including maintaining office facilities, supplies
• Any other ad-hoc site admin duties which may be assigned.

Job Requirements

• Candidates with at least 1 year relevant experience is preferred
• Degree in any qualifications
• Able to start work immediately or with short notice will be added advantage
• 5.5 days / 6 days work week (Alt Saturday)
• Willing to work in Construction Site (Lentor)
• Independent, good communication skills, able to work well under pressure

Job Description:

• Handle HR work including Recruitment, Attendance, Training, Formulating Policy & Procedure
• Application, renewal and cancellation of work permit
• Manage daily General Administration works including maintain office facilities, supplies and equipment, manage travel arrangement
• Handle work injury claims
• Organize and coordinate company cultural activities and meetings
• Maintain proper documentation of employee records
• Any other ad-hoc site admin duties which may be assigned.

Job Requirement:

• Candidates with 1 years of HR/Admin experience in Construction Projects will be preferred.
• 5 or 5.5 days work week
• Diploma in Business Administration or other associated disciplines
• Independent, ability to communicate effectively, responsible and able to work under pressure
• Meticulous, detailed and able to handle confidential information.
• A team player with initiative and able to work independently.

Job Responsibilites

• Provide both HR-specific and General administrative to HR Department and Human Resources Executive
• Maintain and manage proper document filing (eg. photocopying, scanning, filing and printing)
• Maintain proper documentation of employee records.
• Sorting of incoming mails and arranging of courier services.
• Handle travel arrangements like flight and hotel bookings for associates.
• Application, renewal and cancellation of permit.
• Manage daily General Administration works including maintain office facilities, supplies and equipment, manage travel arrangement.
• Handle work injury claims.
• Organize and coordinate company cultural activities and meetings.
• Any other ad-hoc site admin duties which may be assigned.

Job Requirements

• Minimum 1 year of working experience
• Good communication and interpersonal skills
• Attention to detail and problem-solving
• Willing to work in construction site office
• Location: Lentor
• Independent, ability to communicate effectively, responsible and able to work under pressure.

If you are a genuine job seeker, please ensure resume is attached (not just a profle) or we wil be unable to contact you.
Our client offers the highest quality professional Plaster applications, and is now seeking an experiecned Administration and Personal Assistant, with experience in marketing.

Job role:

Key responsibilities:

Providing support to General Manager.
Email and phone management.
Corresponding on behalf of Manager.
Preparing business proposals.
Preparing consignment agreements.
Importing and exporting.
Development and maintenance of B2B electronic catalogue for online ordering.
Maintenance of stock levels.
Reporting.
Account management.
Implementing and maintaining SOP’s.
Organising travel and accommodation.
Invoicing.
Preparing meeting agendas and taking minutes.
Preparing Powerpoint presentations.

You will also be responsible for online marketing, social media coordination and back end of website for orders.

Right to Work

The above position is open only to applicants who have a current right to work in Australia. Applicants who do not have a current right to work In Australia will unfortunately not be considered and are respectfully asked not to apply.

Please see attached Job Description for more detailed information on the role and minimum essential requirements for the role. To provide secretarial and administrative support to the Oral and Maxillofacial Department. Reporting to the Service Co-ordinator and working closely with a Medical Secretary and Support Secretary to ensure the delivery of the service within NHS targets and RTT18 guidelines. To work flexibly and to provide and receive confidential and sensitive information written, aural or verbal, to be exchanged with patients/clients, relatives, staff or external parties. To provide comprehensive typing support ensuring accurate transcription and timely output.