• Collaborate with project teams to design and develop efficient mechanical and electrical solutions
• Oversee the installation, testing, and commissioning of M&E systems to ensure compliance with relevant standards and regulations
• Provide technical support and troubleshooting for ongoing M&E operations
• Prepare detailed reports, drawings, and documentation to support project deliverables
• Liaise with clients, contractors, and stakeholders to coordinate project activities
• Continuously explore opportunities to optimise M&E systems and enhance energy efficiency

Requirements

• Bachelor's degree in Mechanical Engineering or a related field
• Minimum 3 years of experience in M&E design, project coordination, or system integration
• Strong technical knowledge of mechanical and electrical systems, including HVAC, plumbing, and electrical installations
• Proficient in reading and interpreting engineering drawings, specifications, and technical documents
• Familiarity with relevant building codes, regulations, and safety standards

• Good Pay + Good allowance + Good Bonus

• Interested candidates please send an updated Resume / CV in Ms Word format to lilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)

• Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

• Collaborate with project teams to design and develop efficient mechanical and electrical solutions
• Oversee the installation, testing, and commissioning of M&E systems to ensure compliance with relevant standards and regulations
• Provide technical support and troubleshooting for ongoing M&E operations
• Prepare detailed reports, drawings, and documentation to support project deliverables
• Liaise with clients, contractors, and stakeholders to coordinate project activities
• Continuously explore opportunities to optimise M&E systems and enhance energy efficiency

Requirements

• Bachelor's degree in Mechanical Engineering or a related field
• Minimum 3 years of experience in M&E design, project coordination, or system integration
• Strong technical knowledge of mechanical and electrical systems, including HVAC, plumbing, and electrical installations
• Proficient in reading and interpreting engineering drawings, specifications, and technical documents
• Familiarity with relevant building codes, regulations, and safety standards

• Good Pay + Good allowance + Good Bonus

• Interested candidates please send an updated Resume / CV in Ms Word format to lilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)

• Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

· Collaborate with project teams to design and develop efficient mechanical and electrical solutions

· Oversee the installation, testing, and commissioning of M&E systems to ensure compliance with relevant standards and regulations

· Provide technical support and troubleshooting for ongoing M&E operations

· Prepare detailed reports, drawings, and documentation to support project deliverables

· Liaise with clients, contractors, and stakeholders to coordinate project activities

· Continuously explore opportunities to optimise M&E systems and enhance energy efficiency

Requirements

· Bachelor's degree in Mechanical Engineering or a related field

· Minimum 3 years of experience in M&E design, project coordination, or system integration

· Strong technical knowledge of mechanical and electrical systems, including HVAC, plumbing, and electrical installations

· Proficient in reading and interpreting engineering drawings, specifications, and technical documents

· Familiarity with relevant building codes, regulations, and safety standards

• Good Pay + Good allowance + Good Bonus

• Interested candidates please send an updated Resume / CV in Ms Word format to lilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)

• Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Our client is from a Electronics Manufacturing Industry. Due to their current expansion plan, they are looking for a Sales Operation Coordinator (Supply Chain) to join their team, in hopes of developing the current high performing team. They are located in the Central area.

Benefits Summary

• Basic Up $4,300 + Bonuses + Transport Reimbursement Entitlement

• Office Hours

• Stable Career Opportunity

Job Responsibilities:

• Coordinate and liaise with internal teams, suppliers, customers, and freight forwarders to ensure smooth supply chain operations.
• Manage daily shipment arrangements, including purchase order processing, SAP input, scheduling, and checking invoices and delivery documents.
• Support supplier and customer management, including order backlog monitoring, forecast alignment, and relationship management.
• Perform cost analysis and monitor logistics and cargo costs to ensure efficiency and cost-effectiveness.
• May be required to travel occasionally for coordination with stakeholders.

Requirements:

• Min Diploma in logistics / supply chain studies or equivalent.
• Min 3 years’ relevant working experience in logistics, supply chain, or related operations.
• Knowledge of import/export processes, including Incoterms, invoices, and packing lists would be advantageous.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Willing to travel overseas when required.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email: jobs@recruitpedia.sg

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23115553 (Lai Hor Yan)

• Southern part of Singapore; Accessible from MRT Station
• 5 days’ work week
• Conducive work environment

Our client, a Japanese MNC in the business of imaging, electronics and healthcare, is seeking for a suitable candidate to join the growing team!

Job Responsibilities

• Manage the full spectrum of order processing and fulfilment, including Purchase Orders (PO) and Delivery Orders (DO)
• Monitor order status and ensure timely delivery in accordance with agreed timelines
• Accurately maintain and update sales orders and related documentation in the ERP system
• Coordinate closely with warehouse teams, freight forwarders, and logistics partners to arrange shipments
• Track shipment progress and manage delivery schedules to ensure on-time fulfilment
• Provide prompt and accurate updates to customers and internal stakeholders
• Prepare and verify export documentation, including packing lists and commercial invoices
• Maintain proper records to support billing, invoicing, and accounts receivable processes
• Support supply and demand planning by providing relevant order, sales, and inventory data
• Perform other ad hoc duties as assigned

Job Requirements

• Minimum Diploma in Logistics/ Supply Chain/ Business or equivalent
• Minimum 3 – 4 years of relevant supply chain/ shipping/ logistics experience
• Proficient in SAP is preferred
• Good working knowledge of Incoterms will be advantageous
• Good interpersonal skills

Interested and suitable candidates, please email your CV in MS Word to

ammerlinelam@celecti.com.sg

Ammerline Lam Sze Yi
CEI Reg. No.: R1104463
Celecti Pte Ltd
EA License: 16C8045

• Attend to and evaluate referrals by renal physicians for live and deceased donor transplant; other restructured hospitals; and private hospitals in Singapore or otherwise (overseas referrals only apply to Live Donor Kidney Transplantations);
• Assist potential donors and recipients in the entire kidney transplant process, which includes providing counselling and conducting transplant workup for potential donors and recipients, as well as their family members who are considering live donor kidney transplant;
• Provide counselling to patients and their families for those patients with no overt contraindications and are considering deceased donor kidney transplants;
• Maintain close connections with all stakeholders and MOH officials pertaining to organ donation and transplantation;
• Assess patients’ suitability regularly to maintain suitable patients on the Kidney Transplant Waiting list, which involves scheduling laboratory investigations; tracing and documentation of results; scheduling appointments; and arranging clinic reviews;
• Evaluate and prepare a patient for deceased donor kidney transplant when he/ she has been selected for it;
• Attend ward rounds and clinic sessions where discussion regarding patients’ progress are held and assist in scheduling of investigations reflected in the kidney transplant protocol; and
• Provide discharge teaching to newly transplanted patients and assist in the follow-up care of complex post-kidney transplant patients.

Requirements

• Registered Nurse with a minimum of 5 years working experience preferred (post-basic qualifications in ICU nursing or OT would be an advantage); or a Bachelor’s degree in Psychology; Arts and Social Science majoring in Social Work; or Life Sciences;
• Minimum of 2 years’ relevant working experience, preferably in a healthcare setting;

Office hours, Mon to Fri

Up to $5.5K

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Benefits:

• Basic $3800 + Incentive  

• Location: East

• 5 days / Office Hours

Job Scope:

• Manage office documentation efficiently

• Handle Purchase Orders (PO), Delivery Orders (DO), and Invoices

• Oversee correspondence and manage emails

• Organize files and maintain data records

• Manage phone calls and handle messages

• Coordinate meetings and events

• Provide general office support for the team or executives

Job Requirement:

• Admin / Customer service / sales support / SAP experience will have added advantage.

• Excellent Communication Skills

• Entry Level, No Experience are welcome to apply!

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Ng Jia Yee (Jacine) (R22109579)

Our client is from a Electronics Manufacturing Industry. Due to their current expansion plan, they are looking for a Sales Operation Coordinator (Supply Chain) to join their team, in hopes of developing the current high performing team. They are located in the Central area.

Benefits Summary

• Basic Up $4,300 + Bonuses + Transport Reimbursement Entitlement

• Office Hours

• Stable Career Opportunity

Job Responsibilities:

• Coordinate and liaise with internal teams, suppliers, customers, and freight forwarders to ensure smooth supply chain operations.
• Manage daily shipment arrangements, including purchase order processing, SAP input, scheduling, and checking invoices and delivery documents.
• Support supplier and customer management, including order backlog monitoring, forecast alignment, and relationship management.
• Perform cost analysis and monitor logistics and cargo costs to ensure efficiency and cost-effectiveness.
• May be required to travel occasionally for coordination with stakeholders.

Requirements:

• Min Diploma in logistics / supply chain studies or equivalent.
• Min 3 years’ relevant working experience in logistics, supply chain, or related operations.
• Knowledge of import/export processes, including Incoterms, invoices, and packing lists would be advantageous.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Willing to travel overseas when required.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email: jobs@recruitpedia.sg

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23115553 (Lai Hor Yan)

We are looking for enthusiastic and confident Events Roadshow Coordinator to represent our clients at events, roadshows, and on-ground activations across Singapore. This role is ideal for individuals who enjoy interacting with people, working in fun environments, and gaining real-world experience in marketing and sales.

You will play a key role in creating positive brand experiences while supporting brand awareness and customer engagement initiatives.

Key Responsibilities

• Represent established brands at events, roadshows, and promotional activations

• Engage members of the public through face-to-face interactions

• Communicate product and brand information clearly and confidently

• Support brand awareness and sales-driven campaigns

• Work closely with team members to ensure smooth event execution
  

Requirements

• Outgoing personality and confidence in engaging with people

• Positive attitude with a willingness to learn

• Good communication and interpersonal skills

• Ability to work in fast-paced, on-ground environments

• No prior experience required (training will be provided)
  

What We Offer

• Performance-based incentives

• Hands-on experience in marketing, sales, and brand activation

• Structured training and personal development opportunities

• Supportive team culture with career progression potential
  

If you enjoy meeting new people and want practical exposure to the marketing and events industry, we welcome your application.

Apply now via MyCareersFuture and take the first step in building your marketing career.

Indoor Sales Coordinator
Salary: $2600 - $2800
Working Days: Mon - Fri (5 days)
Working Hours: 8.30am to 6.00pm
Location: Near Upper Thomson MRT

Responsibilities:

• Answering customers’ enquiry on products through phone, emails, faxes, or walk-in customers.
• Preparation of quotation.
• Processing the orders and generate Sales Orders.
• Liaise via phone and email to local & overseas customers on delivery schedule.
• Scheduling & keep tracking of shipment for overseas customers.
• Prepare packing list, delivery orders for deliveries to local and overseas customers.

Requirements: 

• Diploma holder
• Preferably with sales experience in Fire Fighting Equipment.

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Salary: Basic up to $3,100
Location: Macpherson
Working Days: 5.125 days (Mon - Fri 9am – 615pm | One Sat per month 9am – 1pm)

Key Duties:

• Manage billing processes, including invoicing, credit notes and payment follow-ups.
• Post receipts and payments and perform monthly journal entries.
• Verify supplier pricing and invoices including letters of credit management.
• Coordinate customs duties, permit declarations, and other administrative tasks as assigned.

Key Requirements:

• Minimum NITEC in Accounting or  Business Administration
• Minimum 2 years of relevant work experience.
• Customs Competency Test for Declarants certification is highly advantageous.
  
  WhatsApp me at wa.me/6587801169 or press the APPLY NOW BUTTON.

By submitting your resume and/or personal information, you consent to the collection, use, and disclosure of your personal data by the company (or its designated agent) for the purposes of processing, administration and managing your job application.

Please be notified that only shortlisted candidates will be notified.

Sim Shu Hui Reg No.: R25129789
Griffin HR Consultancy Pte Ltd | EA License No.: 23C1449

• Assist the clinical team with updating and maintaining clinical systems that track study & site compliance and performance within project timelines.
• Assist the clinical team in the preparation, handling, distribution, filing, and archiving of clinical documentation and reports.
• Assist with periodic review of study files for accuracy and completeness and to support with project related filing.
• Assist with the tracking and management of Case Report Forms (CRFs), queries, and clinical dataflow.
• Assist in handling the project-related administrative matters, such as preparation for regulatory submissions, safety report handling, and other logistic issues.
• Assist with Project finance related activities including project expenses invoice preparation and tracking as well as site payment invoice review, preparation and tracking.
• Act as a central contact for the clinical team for designated project communications, correspondence, and associated documentation including communication with sponsor and vendors as delegated.
• Support any other project related tasks as assigned.

Requirements

• Min Degree in any science courses
• Some working experience / internship in clinical research organization or as clinical research coordinator in hospital

Up to $3.5K

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)
Recruit Express Pte Ltd (99C4599)

An experienced and detail-oriented Coordinator with minimum of five (5) years of relevant practical experience in building works on building sites in Singapore. This role involves coordinating architectural aspects of construction projects, ensuring compliance with design specifications, and collaborating with various stakeholders to achieve project goals.

Responsibilities:

• Coordinate architectural activities and ensure alignment with project timelines and objectives.

• Collaborate with project managers, engineers, and contractors to facilitate smooth project execution.

• Monitor construction progress to ensure adherence to design specifications and quality standards.

• Manage architectural work scheduling, from shop drawings preparations, materials approval, trials / mock-ups, to actual implementation on site and thereafter handing over.

• Ensure that architectural designs are correctly implemented on-site.

• Conduct regular site inspections to verify compliance with architectural plans and regulatory requirements.

• Address any discrepancies between the design and actual construction, providing solutions and recommendations as needed.

• Prepare and maintain detailed project documentation, including architectural drawings, reports, and correspondence.

• Provide regular updates and reports to senior management on project status and any issues encountered.

• Assist in the preparation of presentation materials for client and stakeholder meetings.

• Conduct regular audits to verify that construction work meets architectural and regulatory standards.

• Address any quality issues promptly and effectively to maintain project integrity.

• Serve as the primary point of contact for architectural matters on-site.

• Communicate effectively with clients, consultants, and other stakeholders to ensure clear understanding of project requirements and expectations.

• Verify VO and prepare back charge

• Check & ensure compliance with TOP check list and RI (Arch)

• Liaise with regulatory agencies to obtain necessary approvals and permits.

Requirements:

• Bachelor’s degree/Diploma in Architecture or a related field.

• Minimum of five (5) years of relevant practical experience in building works on building sites in Singapore.

• Strong knowledge of architectural design and construction processes.

• Proficiency in architectural software (e.g., AutoCAD, Revit, Building Information Modeling BIM).

• Excellent organizational and time management skills.

• Strong communication and interpersonal skills.

• Attention to detail and a commitment to quality.

• Ability to work independently and as part of a team.

• Location: Lorong Halus.

Company Overview

HappyIce is Singapore's largest frozen vending machine manufacturer and frozen food distributor. Find out more at www.happyice.com.sg

Job Summary

Perform mechanical diagnostics, repairs, and maintenance on equipment and machinery to ensure optimal operation while maintaining a safe and clean work environment in compliance with company and industry standards.

Responsibilities

• Perform diagnostic tests to identify minor and complex mechanical problems on equipment and machinery
• Troubleshoot, repair, or replace broken or malfunctioning components to restore equipment functionality
• Adjust and calibrate equipment and machinery to meet optimal operational specifications
• Maintain a safe and clean working environment by following company policies, quality standards, and industry regulations
• Apply mechanical skills to support equipment maintenance and repair tasks effectively
• Work proactively and independently to complete assigned tasks
• Operate company vehicles safely, holding a valid class 3 driving license with a good driving record
• Work overtime, including weekends and public holidays, as required
• Demonstrate reliability, responsibility, and a positive attitude in daily work
• Commit to a 6-day work week schedule

Itron is looking for a junior / entry‑level Facilities Coordinator to provide day‑to‑day on‑site support for facilities and workplace operations at its Singapore office.

This is a part‑time contract role, where the individual will work on‑site at Itron while being employed through a third‑party payroll partner.

This role is open to Singapore Citizens and Permanent Residents only.

Skills & Experience

• 1-4 years of experience in facilities support, office administration, or workplace operations.
• Willingness to learn and support multiple office‑related tasks.
• Basic coordination and organizational skills.
• Good communication skills and a service‑oriented mindset.
• Comfortable working in an on‑site, corporate office environment.

Key Responsibilities

Facilities & Office Support

• Assist with daily office and facilities operations to ensure the workplace is clean, safe, and functional.
• Support meeting room setup, seating arrangements, and common area readiness.
• Act as a first point of contact for basic facilities-related queries and escalate issues when required.
• Help coordinate minor office moves, seating changes, and workspace adjustments.
• Support employees and visitors with general workplace needs.

Vendor & Service Coordination

• Assist in coordinating with building management and service providers such as housekeeping, security, maintenance, pantry, and courier services.
• Log and track service requests and follow up with vendors under guidance.
• Support basic record‑keeping related to vendor services and visits.
• Ensure vendors follow office guidelines while on‑site.

Health, Safety & Compliance Support

• Support implementation of basic workplace safety and security practices.
• Assist during facility inspections, audits, and safety checks.
• Help with emergency preparedness activities such as signage updates and drill coordination.
• Report safety issues or incidents to the relevant internal teams.

Administrative & Operational Assistance

• Support ordering and tracking of office supplies, stationery, and pantry items.
• Assist with internal office events, employee activities, and leadership visits.
• Help manage mail, courier services, and facilities-related documentation.
• Maintain simple trackers and records for facilities activities.
• Coordinate with HR and IT teams for onboarding and offboarding logistics.

Essential Duties and Responsibilities:

o Assist the project manager in the development of project management documents such as project budgets, project schedules, scope statements andproject plans
o Supervise the project procurement process
o Meeting with project teams, collecting metrics, status report consolidation and supporting project manager for periodic project governance 
o Coordinate the allocation of project resources to ensure the project team has timely onboarding required consultants
o Assign tasks to team members and help them understand what is expected from them in terms of project milestones and deliverables
o Help project managers monitor project progress and team members’ performance and provide updates to project stakeholders
o Schedule stakeholder meetings, document and generate reports
o Foster cross-team collaboration to help project team members complete project tasks and produce deliverables
o Perform administrative activities such as managing project invoices, purchase orders and inventory reports, among other documents
o Highly accountable, dependable and takes initiatives
o Strong communicator and able to follow through
o A good team player and passionate to see task to completion with speed
o Ability to work under pressure of meeting deadlines under a fast-growing workplace
o Matrix management skill, including working with ambiguity and across organization boundaries
o Experience working in a team-oriented, collaborative environment with perform oversea (prefer)
o Excellent analytic, interpersonal and communication skills to influence and engage colleagues, along with a broad understanding of the businesses they support
o Experience working with external partners such as customers, and vendors IN process improvement projects

 Qualification:
o Diploma or Degree in relevant field with 0-6 months relevant working experience preferably in a technology organization or department.
o Strong Microsoft skills
o Good critical thinking skills

Job Scope:

• Respond and handle customer service requests and enquiries through email, SAP and Salesforce.
• Coordinate and schedule service/ delivery order with customer, shipping agent and internal staff.
• Monitor the services request status and maintain updates on any services ongoing request.
• Handles commercial quotations, invoices and payment status with customers.
• Oversee and involvement in service and spare parts sales.
• Maintain proper filing of documentation.
• Evaluate the quality of all services and identify areas that require improvements.
• Manage the service hotline for any after-office hours service requests and technical enquiries.

Requirements:

• Candidate must possess at least Professional Certificate/NiTEC,
• Diploma/Advanced/Higher/Graduate Diploma in Business Administration or equivalent.
• Proven work experience as customer service or similar role.
• Proficiency in Microsoft Office.
• Able to work independently and as a team player.
• Strong interpersonal and excellent communication skills.
• Good record-keeping and analytical skills.
• Proficiency in SAP and Salesforce will be an added advantage
• Experience in service coordination for Marine industry will be an added advantage.

Job Description:

The Design Coordinator will manage and coordinate design activities for road and commuter infrastructure projects, ensuring designs are accurate, compliant, and delivered on time. The role involves close collaboration with internal teams, clients, and contractors, and requires familiarity with BIM software for efficient design management.

Job Scope:

• Coordinate design and construction activities from concept to completion for road and commuter infrastructure projects.
• Prepare, review, and maintain design documentation, drawings, and specifications.
• Assist in design development, presentations, and technical submissions.
• Liaise with clients, contractors, and vendors for approvals, design clarifications, and project updates.
• Ensure compliance with engineering standards, project requirements, and regulatory approvals.
• Maintain organized project records, track design changes, and support administrative tasks.

Job Requirements:

• Degree in Civil or Structural Engineering recognized by the Professional Engineers Board (PEB).
• Minimum of five (5) years of relevant experience in design coordination for construction projects, preferably road and commuter infrastructure.
• Proficient in design software (AutoCAD, Civil 3D, etc.).
• Conversant in BIM software such as Navisworks Manage, Solibri Office, VRCollab, Navigator, or similar.
• Strong communication, organizational, and multitasking skills.
• Detail-oriented, proactive, and capable of working under pressure.

• Handle shipping documentation and process
• Attending to customer’s enquiries and feedback
• Follow-up and advice customer on shipment status
• Attend correspondence with loading port agent
• Handle permit declaration via Tradenet
• Assist in ensuring smooth running in operations
• Ad-hoc duties as assigned by Management

Job Description:

The Project Coordinator (Architecture) shall ensure all architectural works are carried out as per approved architectural drawings and specifications and all interface details with SWCs works are carried out as per CCSM and Reflected Ceiling Plans.

Requirements:

o Degree in Architecture

o Minimum 5 years of experience after tertiary education in relevant architectural field in the construction supervision of architectural works for projects of similar scale and complexity in local context.

o Coordinate and liaise with Consultants, Sub-contractors as well as with other technical departments (Structural, M&E) on the design intent requirements and raise technical clarifications for smooth progress of work.

o Able to plan ahead and lead / coordinate all subcontractors for architectural design works

o Relevant experience in construction company and consultant office.

o LTA MRT Project experience will be beneficial

o Good knowledge of structure and architectural details

o Familiar with Singapore Codes and Practices

o Experience in coordinating construction projects

o Proficient in Autocad and producing construction documents

o BIM

o Self-motivated with analytical thinking skills and able to work with minimum supervision

At IPA Advisory, we help individuals and families over a span of 40+ years in planning their wealth, protection, and legacy with clarity and confidence. Our mission is to empower people to make better financial decisions for their future, and we do it with heart.

What You’ll Get

• Steady working hours: Monday to Friday, 9 AM – 6 PM.

• Your role is purely administrative and coordination-focused (no selling).

• Access to monthly financial insights from Manulife Financial Advisers and our advisors.

• Exposure to financial and protection planning knowledge that you can benefit from personally.

• New office location at Keppel South Central, near Tanjong Pagar MRT.

Why This Role Matters

While our advisors focus on guiding clients, we rely on a strong support person (which is you) to keep everything running smoothly behind the scenes. That’s where you come in. As our Recruitment Coordinator, you’ll ensure candidates/clients feel welcomed, interviews (online and physical) are scheduled smoothly, and our office runs like clockwork.

This isn’t a sales role, there’s no pressure to sell or pitch. Instead, you’ll also gain insight into the world of financial advisory, wealth planning, and legacy building, knowledge that’s beneficial for your own life too.

What You’ll Be Doing

• Interview Scheduling: Call and coordinate with candidates, set appointments, and send reminders.

• Office Coordination: Prepare interview rooms and ensure the office environment is ready for daily activities.

• Administrative Tasks: Handle records, data entry, filing, and general paperwork with accuracy.

• Team Support: Assist with internal scheduling, events, and other ad-hoc administrative duties as needed.

• Talent sourcing: Make use of Linkedin, Mycareersfuture, and other job portals to connect with potential candidates.

What We’re Looking For

• GCE ‘O’ Level, Diploma, or equivalent.

• Prior admin experience is an advantage, but not a must.

• Comfortable making phone calls and following up with people.

• Organized, detail-oriented, and dependable.

• Familiar with Microsoft Office and basic digital tools.

Company Overview / Employee Value Proposition

It was established to provide a one stop solution for a wider variety of services and products. In the past six years it has completed a portfolio of reputable projects that decorates the cityscape. Be it public institutions, infrastructures, residential or commercial projects, there were variety of products and services involving the company.

It is truly a testimony of the trust and confidence that the building professionals of these projects have bestow on the company in recognition of it's ability to deliver on time and in accordance to the specifications.

Job Summary

Coordinate and manage construction project activities to ensure timely delivery, adherence to specifications, and effective stakeholder collaboration within complex infrastructure projects.

Responsibilities

• Maintain, prepare, and monitor project plans, schedules, work hours, budgets, and expenditures under project management guidance to ensure project milestones are met
• Coordinate site activities among main contractors, stakeholders, workers, and all involved parties to facilitate smooth project execution
• Organize, attend, and document stakeholder meetings, capturing key actions and decisions, and follow up to drive project progress
• Facilitate meetings and distribute accurate minutes to all project team members to ensure alignment and accountability
• Prepare presentation materials for meetings to effectively communicate project status and issues
• Identify and determine project changes, assessing impacts and coordinating necessary adjustments
• Ensure projects comply with required specifications and frameworks by reviewing and maintaining all documentation and submissions for each project phase
• Prepare risk assessments, method statements, and material submissions related to architectural materials to mitigate project risks
• Assess project risks and issues proactively and develop practical solutions to maintain project continuity
• Develop and manage a weekly project management calendar to achieve work targets, goals, and objectives
• Collaborate with administrators and contracts department to prepare necessary documentation for monthly progress claims
• Implement and monitor quality control measures to ensure project outputs meet defined standards
• Perform additional ad hoc tasks as assigned to support project delivery and team objectives

Required competencies and certifications

• Bachelor's Degree in Civil Engineering or Architecture
• More than 3 years of experience in construction project coordination
• Minimum 2 years of experience in LTA (MRT) projects, specifically in Architecture, Curtain Walling, or Cladding Works
• Proficient in Microsoft Word, Office, Excel, PowerPoint, and Outlook

Preferred competencies and qualifications

• Strong attention to detail to ensure accuracy in project documentation and reporting
• Effective communication skills to engage with diverse project stakeholders
• Demonstrated ability to overcome challenges and resolve project issues proactively
• Time management skills to prioritize tasks and meet project deadlines