Accounts Executive — Accounts Payable
We are seeking a meticulous and responsible Accounts Executive to support the Finance Department, with a primary focus on Accounts Payable operations. The role involves invoice processing, vendor payment coordination, statement reconciliation, expense verification, documentation control, and finance reporting support.
The ideal candidate should be detail-oriented, organised, comfortable with numbers, and able to work closely with suppliers, purchasing, operations, and internal departments to ensure accurate and timely payment processing.
Key Responsibilities
Accounts Payable Processing
Handle the full accounts payable process, including invoice receipt, verification, coding, approval routing, and payment preparation.
Match supplier invoices against purchase orders, delivery orders, goods received notes, and supporting documents.
Check invoice accuracy, including supplier details, quantities, unit prices, tax treatment, payment terms, and supporting attachments.
Follow up with internal departments on missing approvals, incomplete documents, or invoice discrepancies.
Ensure invoices are processed accurately and within the required payment timeline.
Vendor & Payment Management
Liaise with suppliers on invoice matters, payment status, account statements, and billing discrepancies.
Prepare payment schedules and support payment runs in accordance with company policies.
Maintain accurate supplier records, payment terms, bank details, and supporting documentation.
Reconcile supplier statements and resolve outstanding items promptly.
Support timely and professional communication with vendors.
Expense & Documentation Control
Verify staff claims, petty cash records, reimbursement requests, and related supporting documents.
Ensure all finance documents are properly filed, recorded, and maintained for audit and compliance purposes.
Maintain organised records of invoices, payment vouchers, approvals, receipts, and supplier correspondence.
Support month-end closing by ensuring AP entries and supporting schedules are complete and accurate.
Reporting & Reconciliation
Assist in preparing accounts payable aging reports, payment summaries, accrual schedules, and management reports.
Support reconciliation of supplier accounts, intercompany balances, and relevant ledger accounts.
Identify long-outstanding invoices, duplicate invoices, payment exceptions, and unusual transactions.
Assist in improving AP tracking, invoice workflow, and finance reporting accuracy.
Compliance & Internal Support
Ensure all AP activities comply with company finance policies, approval limits, and internal control procedures.
Support internal and external audits by preparing required schedules and documentation.
Work closely with Purchasing, Warehouse, Operations, and Management to resolve invoice and payment-related issues.
Assist with ad-hoc finance, administrative, and reporting tasks as assigned.
Requirements
Relevant experience in accounts payable, accounting, finance, or administrative finance support.
Good understanding of invoice processing, payment procedures, supplier reconciliation, and basic accounting principles.
Proficient in Microsoft Office, especially Excel, Word, and Outlook.
Experience with accounting software or ERP systems will be an advantage.
Strong attention to detail and accuracy in handling financial data.
Good communication skills and ability to follow up professionally with suppliers and internal teams.
Able to multitask, prioritise deadlines, and work in a fast-paced environment.
Highly organised, responsible, and able to maintain proper documentation.
Preferred Attributes
Experience in a manufacturing, electronics, engineering, or supply chain environment.
Familiarity with purchase orders, delivery orders, supplier invoices, and payment matching.
Ability to identify invoice discrepancies and support process improvement.
Comfortable using digital tools, spreadsheets, and AI-assisted document extraction where applicable.
Strong sense of ownership, confidentiality, and accountability in finance operations.
