Total 185 job vacancies in Singapore

Company: Cypress Singapore PAC

Cypress Policy of Trust & Empowerment allows flexible working arrangements that allows lifestyle choices and managing childcare or eldercare needs. Workloads will be allocated taking into consideration of each candidates’ situation.

Job Title: Corporate Secretarial Manager

Job responsibilities

• Manage a portfolio of clients and ensure full compliance with Singapore regulatory requirements.
• Act as Company Secretary of clients
• Handle corporate secretarial matters, including incorporations, restructuring, and striking-off, Conduct AGM, EGM.
• Prepare resolutions, minutes, statutory records, and XBRL filings
• Ensure timely submissions to ACRA, MOM, IRAS, and other authorities
• Provide corporate governance and compliance advice
• Maintain strong client relationships and liaise with auditors, regulators, and external parties
• Lead and support a team while assisting the manager, senior/junior on secretarial and administrative tasks, coach and review work of junior team members
• Perform ad-hoc duties as required

Requirements

• Degree or above in Law, Business, Accountancy, or equivalent
• Qualified Chartered Secretary or LLB Qualification with minimum of 7-9years of experience in a corporate secretary field, including 5 years in a managerial role preferably in a professional firm
• In-depth knowledge of the Singapore Companies Act and ACRA compliance requirements
•  Strong leadership and stakeholder management skills
• Proficiency in corporate secretarial systems and Microsoft Office
• Strong interpersonal, communication and written skills Able to lead a team independently, an eye for detail and deadline-oriented
• Accountability, a proactive approach, and a positive work attitude.

What We Offer

• Attractive remuneration package with performance incentives
• Clear career progression pathway
• Collaborative, professional and dynamic work environment
• Ongoing training and professional development support
• Convenient location-Raffles Place

Core Requirements:

1. Minimum 3 years’ experience in a Singapore corporate secretarial firm

2. Strong knowledge of Singapore Companies Act and ACRA system

3. Able to independently handle full spectrum of corporate secretarial matters (incorporation, annual returns, director/shareholder changes, share transfers, preparation of resolutions, etc.)

4. Able to independently manage full set of accounts

5. Familiar with GST filing and basic tax compliance

6. Proficient in Xero / MYOB / QuickBooks

7. Detail-oriented and capable of managing multiple client portfolios
   

   Work Arrangement:

   • Remote / Work-from-home arrangement available

   • Open to part-time engagement

Company: Cypress Singapore PAC

Cypress Policy of Trust & Empowerment allows flexible working arrangements that allows lifestyle choices and managing childcare or eldercare needs. Workloads will be allocated taking into consideration of each candidates’ situation.

Job Title: Corporate Secretary Senior Manager

Job responsibilities

• Manage a portfolio of clients and ensure full compliance with Singapore regulatory requirements.
• Act as Company Secretary of clients
• Handle corporate secretarial matters, including incorporations, restructuring, and striking-off, Conduct AGM, EGM.
• Prepare resolutions, minutes, statutory records, and XBRL filings
• Ensure timely submissions to ACRA, MOM, IRAS, and other authorities
• Provide corporate governance and compliance advice
• Maintain strong client relationships and liaise with auditors, regulators, and external parties
• Lead and support a team while assisting the manager, senior/junior on secretarial and administrative tasks, coach and review work of junior team members
• Perform ad-hoc duties as required

Requirements

• Degree or above in Law, Business, Accountancy, or equivalent
• Qualified Chartered Secretary or LLB Qualification with minimum of 7-9years of experience in a corporate secretary field, including 5 years in a managerial role preferably in a professional firm
• In-depth knowledge of the Singapore Companies Act and ACRA compliance requirements
• Strong leadership and stakeholder management skills
• Proficiency in corporate secretarial systems and Microsoft Office
• Strong interpersonal, communication and written skills Able to lead a team independently, an eye for detail and deadline-oriented
• Accountability, a proactive approach, and a positive work attitude.

What We Offer

• Attractive remuneration package with performance incentives
• Clear career progression pathway
• Collaborative, professional and dynamic work environment
• Ongoing training and professional development support
• Convenient location-Raffles Place

[Job ID:1489128]

Responsibilities:

• Provide full secretarial support to the Chief Regional Officer (CRO)/General Manager (GM) of the Singapore Branch in his daily duties and affairs, in relation to managing the other Branch Offices and subsidiaries in the Asia-Oceania region.
• Maintain and update CRO/GM's calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentation and planning of travel itinerary in accordance with business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management's daily transportation matters.
• Manage department assets and office miscellaneous items for the Management's Office.
• Maintenance of CRO/GM's residence, including managing possible faults within the residential premise such as changing of worn-out lightings or water leakages etc., as well as communicate regularly with the domestic helper.
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
• Any other ad-hoc administrative tasks to be assigned.

Requirement:

[Must]

• Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management
• High proficiency in Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with Japan HQ
• Proficient in MS Office applications
• Attention to details, strong communicator, proactive interaction with the team and cross-department to enable smooth and efficient operation of daily tasks
• Positive attitude and willing to learn

[Advantage]

• Proficient in accounting systems such as SAP
• Previous corporate planning experience
  

If you are interested in the role, please feel free to contact me at
cv_madoka@goodjobcreations.com.sg

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

Job Summary

The Secretary provides comprehensive administrative and secretarial support to the Director of Engineering, ensuring efficient management of schedules, communications, and documentation to facilitate smooth daily operations.

Responsibilities

• Manage and update the Director’s calendar and appointments to maintain an organized daily schedule.
• Coordinate logistics for business trips and meetings to ensure smooth arrangements.
• Prepare and compile documents and reports accurately for review and distribution.
• Maintain an effective filing and documentation system for easy retrieval and record keeping.
• Manage incoming emails and mail correspondence promptly to support communication flow.
• Provide ad-hoc administrative support to the team as needed to assist with operational tasks.

Company Overview

The Singapore National Paralympic Council (SNPC) represents Singapore in the International Paralympic Committee and other international sports federations for athletes with disabilities. It promotes Paralympic aspirations and supports athletes at major international events.

Job Summary

The Assistant Secretary General (ASG) supports SNPC’s management by coordinating strategic initiatives, overseeing operations, managing communications, and representing the organization to advance its mission and goals.

Responsibilities

• Plan and execute SNPC events by coordinating logistics, communications, and stakeholder engagement to meet organizational standards
• Coordinate promotion of SNPC events to engage athletes, stakeholders, and the public
• Develop and implement communication strategies to enhance SNPC’s visibility and reputation
• Oversee media relations including press releases, interviews, and public relations efforts to promote a positive image
• Oversee SNPC’s digital presence, including website and social media platforms, ensuring effective stakeholder communication
• Develop and implement strategic plans aligned with SNPC’s mission in collaboration with the Secretary General and stakeholders
• Support daily administrative operations to ensure smooth organizational functioning and compliance with policies
• Facilitate communication and coordination across SNPC departments to enhance operational efficiency
• Act as liaison with external bodies such as the International Paralympic Committee and International Federations to build positive relationships
• Contribute to policy development and ensure effective implementation and adherence within the organization
• Represent SNPC at internal and external meetings and events, articulating its mission, values, and objectives professionally
• Provide regular updates and comprehensive reports on organizational activities and performance to the Secretary General
• Contribute to the annual report by highlighting key achievements, challenges, and communication plans

Required competencies and qualifications

• Experience in corporate partnership and event management
• Experience in strategic, operational, and administrative planning
• At least 5 years in senior management, preferably in a non-profit organization

Other Preferred competencies and qualifications

• Candidates should demonstrate the ability to build and influence strong working relationships with key stakeholders
• Ability to identify strategic opportunities and emerging issues effectively
• Critical thinking and problem-solving skills applied to organizational challenges
• Strong facilitation and decision-making capabilities
• Competence in budget understanding and report preparation
• Exceptional verbal and written communication skills
• Networking skills to maintain positive relationships with stakeholders, sponsors, and partners
• Professional representation of the organization in external settings
• Excellent time management and attention to detail
• Commitment to ethical conduct, integrity, and upholding SNPC’s values and principles

Responsibilities:

• Assist the undersigned in managing corporate compliance matters for various group companies in Singapore and Dubai
• Ensure timely filing of statutory returns, regulatory submissions, and corporate documentation
• Maintain and update corporate records, registers, and compliance trackers
• Liaise with regulatory authorities, external advisors, auditors, and company secretaries
• Monitor changes in relevant laws and regulations and advise management on compliance requirements
• Support board meetings, including preparation of resolutions and minutes where required
• Ensure adherence to corporate governance standards and internal policies across jurisdictions

Requirements:

• Degree in Commerce (or equivalent qualification)
• Qualified Company Secretary / Inter Company Secretary certification is mandatory
• 4–5 years of experience handling corporate compliance matters
• Strong knowledge of corporate laws and regulatory frameworks in Singapore (knowledge of Dubai regulations is an advantage)
• Detail-oriented with strong organisational and documentation skills
• Good communication and stakeholder management abilities

JurisAsia LLC is an independent Singapore law firm exclusively associated with Gowling WLG, an international firm. Through our association, we have more than 1,500 legal professionals working across 19 cities in Canada, the UK, Continental Europe, Asia and the Middle East.

We are now looking for an experienced legal secretary who will support the busy corporate team .

The main duties of the role include providing secretarial and administrative support, handling client correspondence and enquiries, assisting to prepare bills and track bills status, assisting with file opening and file closure procedures, scheduling appointments and meetings, and any other secretarial duties assigned by the corporate team.

Ideal candidates would be self-motivated, meticulous and possesses good time management and a strong command of the English language. We prefer candidates with at least 5 years' experience in a similar role.

Please send your applications to vincent.tan@jurisasiallc.com. We regret that only shortlisted candidates will be notified.

Job Duties

1. To perform corporate secretarial work relating to the following: -

• Incorporation of Private Limited Companies and Businesses;
• Drafting of Directors' / Members' Resolutions;
• Drafting of Annual / Extraordinary General Meetings (AGM/EGM) documents;
• Lodgments with ACRA;
• Adoption of Customized Company Constitution;
• Lodgments of Change of Company Type;
• Maintenance of Company's Registers and Secretarial Files;
• Prepare XBRL for ACRA lodgment;
• Scrutinization of Financial Report of Companies; and

2. Any other ad-hoc corpsec assignments that you may be assigned from time to time.

3. To provide corporate advisory in ensuring compliance with the requirements of the Companies Act of Singapore and any other relevant laws with respective regulatory bodies.

4. To perform due diligence checks and routine monitoring of regulatory compliance.

5. To answer and direct incoming calls and enquiries.

Requirements:

1. Preferred 1 year of relevant experience in a corporate secretarial firm.

2. Degree or Diploma in Business Studies, Accounting or other relevant fields.

3. Holding or currently pursuing ICSA/CGI qualification or Specialist Diploma in Corporate Secretarial Practice from Temasek Polytechnic would be an advantage.

4. Proficiency in written and spoken English to handle statutory documentations.

5. Strong analytical skills, resourceful, and meticulous.

6. Able to prioritise, meet deadlines, and handle clients professionally.

7. Team player with a positive work attitude, able to multi-task and work in a fast-paced environment.

8. Must also be able to work independently and have a strong sense of responsibility and initiative.

Provide day-to-day administrative and secretarial support to the team

Coordinate meetings, calendars, travel, video conferencing, and event logistics

Prepare meeting materials, presentations, reports, and printed documents

Manage schedules proactively, resolve meeting conflicts, and communicate updates promptly

Organise client meetings, business lunches, and internal events

Maintain proper filing systems and ensure records are updated accurately

Handle local and overseas travel arrangements, including flights, hotels, visas, and itineraries

Prepare detailed travel schedules with key contact and location information

Answer and screen calls professionally, take accurate messages, and ensure timely follow-up

Support communication flow across departments and maintain strong working relationships with stakeholders

Provide front desk and receptionist coverage when required, including welcoming visitors and managing incoming enquiries

Maintain pantry supplies, cleanliness, and beverage service for guests

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

Job Duties:

• Provide high‑level executive support to C‑suite

• Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.

• Coordinate end‑to‑end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.

• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment

• Act as a trusted liaison between executives and internal/external stakeholders

• Support meetings, and events, including agenda preparation, materials compilation, logistics, and follow‑ups.

• Compile presentations, reports, and correspondence in advance of meetings.

• Maintain confidentiality of highly sensitive information and handle matters with professionalism and integrity.

• Other ad hoc duties as assigned

Job Requirements:

• Minimum 10 years of experience providing executive‑level administrative support, preferably within financial services or a multinational corporate environment.

• Demonstrated experience supporting C‑suite or senior executive leadership.

• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced, high‑pressure environment.

• Proven ability to work independently with sound judgment, discretion, and problem‑solving capabilities.

• Highly detail‑oriented, proactive, and solutions‑focused.
  

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

About the Role

We are looking for an experienced Team Assistant with Investment Banking (IBD) exposure to support senior stakeholders in a fast-paced environment. This role will also include ad-hoc receptionist duties when required.

Key Responsibilities

Team Assistant Duties

• Provide full secretarial and administrative support to the team
• Manage complex calendars, meetings, and scheduling conflicts
• Coordinate meetings, events, client engagements, and logistics (travel, VC, materials)
• Organize client entertainment, including dinners and internal events
• Prepare business presentations and documents (printing, binding, formatting)
• Arrange conference calls and distribute relevant materials
• Maintain efficient filing systems and documentation

Travel Management

• Coordinate international and domestic travel arrangements (flights, hotels, visas)
• Prepare detailed travel itineraries with schedules, contacts, and logistics
• Ensure alignment with meeting schedules, time zones, and travel efficiency

Communication

• Handle calls professionally, screen messages, and ensure timely follow-ups
• Maintain strong communication flow across teams and stakeholders
• Build relationships with internal teams, clients, and external partners

Receptionist Duties (when required)

• Manage front desk and act as first point of contact for visitors
• Greet guests and handle enquiries professionally
• Prepare beverages and maintain pantry cleanliness and supplies

Requirements

• Must have prior Investment Banking (IBD) experience
• Proven experience as a Team Assistant / Executive Assistant in a fast-paced environment
• Strong organizational and multitasking skills
• Excellent communication and stakeholder management skills
• Professional, polished, and service-oriented
• Able to handle confidential information with discretion

What We’re Looking For

A highly organized and proactive individual who thrives in a dynamic, high-performance environment and can seamlessly support both administrative and front-of-house functions.

Interested candidates, please email your CV to evelynxie@recruitexpress.com.sg.

We regret that only shortlisted candidates will be notified.

Evelyn Xie Huijing | R1104549

Recruit Express Services Pte Ltd | 13C6614

Responsibilities:

• Japanese speaking candidates is required to communicate with native Japanese‑speaking clients and stakeholders from Japan.
• Manage executives’ schedules, coordinate meetings, and arrange travel.
• Provide support for both internal and external communication efforts.
• Conduct research and prepare materials for internal use.
• Oversee office management, including procurement and supply management.
• Handle expense management and preparation of financial reports.
• Plan and manage various events for the department.
• Manage and support internal systems effectively.
• Propose and implement improvements for business processes.
• Undertake additional ad-hoc tasks as assigned.

Requirements:

• Recognized diploma or degree in a relevant field.
• Minimum of 3 years of experience in general affairs or secretarial roles.
• Japanese speaking ability in order to communicate professionally with native Japanese‑speaking clients and internal stakeholders from Japan.
• Capable of responding flexibly and agilely to changing demands.
• Strong communication skills and a collaborative team spirit.
• Basic knowledge and skills in IT systems are preferred.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (Persol Singapore PTE LTD)

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Kelvin Chia Partnership is a medium-sized law firm headquartered in Singapore with a regional presence in South East Asia.  We are looking for dynamic and motivated individuals to join us as Litigation Secretary in our Debt Recovery Department.

Responsibilities:

• Provide full secretarial and administrative support to the lawyers in the Debt Recovery Department.
• Responsible for legal documentation as well as document tracking, filing, and management.
• Drafting and preparation of Court documents.
• Other ad-hoc secretarial and administrative duties.

Requirements:

• Preferably 1 to 2 years of relevant experience in Litigation work.
• Proficient in Microsoft Office, Outlook, Adobe, and eLitigation.
• A team player with a positive working attitude, meticulous, and able to work independently.
• Good command of written and spoken English.

Interested applicants are invited to email their full resume stating their current and expected salaries, together with a recent photograph, to kcpcareers@kcpartnership.com.

Only shortlisted candidates will be notified.

Conyers is a leading international law firm with a broad client base including FTSE 100 and Fortune 500 companies, international finance houses and asset managers. The firm advises on Bermuda, British Virgin Islands and Cayman Islands laws, from offices in those jurisdictions and in the key financial centres of Hong Kong, London and Singapore.

What Will You Do

You will work very closely with our disputes & restructuring director and lawyers and your responsibilities will include but not limited to:

• Provide full secretarial and administrative support to the disputes and restructuring team
• Prepare correspondences, engagement letters and legal papers
• Open new matters, conduct conflict and KYC searches, attending to KYC-related correspondences, and coordinate with Compliance and Finance teams to ensure compliance with internal procedures
• Prepare, format and engross legal documents
• Monitor deadlines; efficient file and database management
• Prepare client invoices
• Expense claims processing, travel arrangements
• Maintain and manage contact list, liaise with internal and external contacts
• Coordinate and prepare client meetings, purchase of F&B for client meetings, preparation of refreshments, attend to guests
• Run personal or administrative errands

What You’ll Need

• 3 years of legal secretarial experience with either an offshore firm or a major local or international firm in Singapore
• Highly organised, resourceful, detail-oriented and able to handle multiple tasks
• Excellent oral and written communication skills

** Applications are to be submited on mycareersfuture only. Emails spammed to various contacts will be disqualified from the recruitment process.**

Responsibilities: 

• Provide administrative and secretarial support to Project Managers within the team.
• Manage and maintain project documents and both soft and hardcopy records.
• Prepare and handle project-related documents such as reports, forms, and correspondences.
• Coordinate with internal and external stakeholders to support project activities.
• Assist in scheduling meetings, preparing agendas, taking minutes. 
• Support administrative coordination for different projects.
• Perform general administrative and ad-hoc duties as assigned.

Requirements:

• Minimum N Level or equivalent qualification.
• Preferably 1–3 years of experience in administrative support, project coordination or secretarial role.
• Experience in supporting engineering projects is advantageous.
• Strong organizational skills with high attention to detail.
• Proficient in Microsoft Office applications (PowerPoint, Word, Excel, Outlook).
• Able to manage high volume of documentation and multitask in a fast-paced environment.

Company Overview

HARIDASS HO & PARTNERS is a boutique law firm handling a wide range of legal matters.

Job Summary

Provide secretarial and administrative support to a team of lawyers, managing legal documentation and assisting with ad-hoc administrative tasks to ensure smooth legal operations.

Responsibilities

• Deliver accurate and timely secretarial support to lawyers, including document preparation and correspondence management
• Manage administrative tasks to support legal team efficiency and workflow continuity
• Communicate clearly and professionally in written and spoken English to facilitate internal and external interactions
• Apply knowledge of litigation processes and eLitigation system to assist with case management and filing
• Work independently under pressure to meet deadlines and handle multiple tasks effectively
• Collaborate with team members to provide additional administrative support as needed

Preferred competencies and qualifications

• Diploma in Law or Paralegal Studies
• Familiarity with litigation process and eLitigation system

Please submit your Curriculum Vitae with current and expected salaries by email to subashini@hhp.com.sg

Job Title: Corporate Secretary
Monthly Salary: UP to $6, 000 (Negotiable)
Working Address: OUE Downtown Gallery, Shenton Way
Working hours: Monday to Friday. 9am to 6pm

Responsibilities and duties
1. Portfolio Management & Compliance
- Manage a portfolio of corporate clients, ensuring full compliance with statutory and regulatory requirements under the Singapore Companies Act.
- Handle end-to-end corporate secretarial matters including company incorporation, striking off, and changes in directors, shareholders, and company structure.
- Ensure timely preparation and submission of statutory filings with ACRA for all assigned clients.
- Monitor compliance deadlines and maintain proper tracking systems to ensure no lapses.

2. Corporate Secretarial & Documentation
- Maintain and update statutory registers, minutes books, and corporate records for all client companies.
- Prepare board resolutions, written resolutions, and other statutory documents accurately and efficiently.
- Ensure proper documentation, filing, and safekeeping of all corporate records.

3. Board & Shareholder Coordination
- Organise and coordinate board meetings and shareholder meetings for clients.
- Prepare meeting agendas, draft minutes, and ensure proper documentation of resolutions.
- Support directors in ensuring adherence to corporate governance practices.

4. Client Advisory & Liaison
- Act as the main point of contact for clients on corporate secretarial matters.
- Provide advisory on compliance requirements, corporate governance, and regulatory updates.
- Liaise with ACRA and other relevant authorities on behalf of clients where necessary.

5. Independent Role Management
- Operate as a standalone corporate secretarial function, managing the full spectrum of responsibilities independently.
- Prioritise and manage multiple client deadlines effectively in a fast-paced environment.

Qualification and Requirements
- Diploma or Degree in Business, Accountancy, or related field.
- Minimum 5 years of corporate secretarial experience in a Corporate Service Provider environment in Singapore.
- RQI-qualified (Registered Qualified Individual) for corporate secretarial practice.
- Strong knowledge of the Singapore Companies Act, ACRA regulations, and corporate governance standards.
- Excellent organisational skills with high attention to detail.
- Strong written and verbal communication skills; able to manage multiple client deadlines independently.
- Ability to work in a fast-paced corporate service environment, handling multiple client portfolios efficiently.
-Self-driven, independent, and capable of managing the corporate secretarial function as a one-person department.

Nextbeat Singapore Pte Ltd

EA License Number: 22C1267
EA Personnel: R22107133

Job Description:

• Provide full-spectrum secretarial and administrative support to the Chairman & CEO.

• Assist with daily activities, including managing emails, scheduling meetings, and coordinating agendas.

• Prepare reports, documents, and presentation materials for the Chairman & CEO.

• Arrange internal and external meetings.

• Manage travel arrangements, including flight reservations, hotel accommodations, and visa applications.

• Attend to personal work of the Chairman & CEO as required.

• Travel as necessary for business and explore potential business opportunities.

• Follow up on sales enquiries via email.

• Perform any other duties assigned by the Chairman & CEO.

Requirements:

• Diploma, Advanced/Higher/Graduate Diploma, Bachelor’s or Postgraduate Degree in Business Studies, Administration, Management, Marketing, Secretarial, or equivalent.

• Minimum 2–3 years of experience in a similar role, preferably within the construction industry.

• Excellent interpersonal and communication skills.

• Proactive, well-organized, meticulous, and able to work independently.

• Proficient in Microsoft Office.

• Willingness to relocate to the West (near Gul Circle MRT).

• Ability to thrive in a fast-paced environment.

• Available to work 5.5 days per week.

We have an exciting opportunity for an experienced legal secretary to work as part of a team, providing clerical support and administration to designated fee earners.

Principal duties will include:

General Secretarial

• Typing of all correspondence
• Copy typing
• Agreements
• Reviewing and amending
• Checking and proof reading
• Typing and amending lengthy, complex legal documents in an accurate and timely manner 
• Creating of business related expense claim forms on behalf of fee earners
• Assisting with the creation of new clients / matters on the Document Management (DM) system
  

General administration

• Answering telephone and e-mail messages
• Assisting with conflict checks
• Taking and forwarding messages
• Creating and amending diary appointments
• Booking meeting rooms, equipment and catering
• Arranging conference calls
• Covering for absence​
• Other general office duties as and when required
• Organising travel arrangements according to Employee Handbook guidelines

Database Management

• Adding partner and fee earner contacts and ensuring data is up to date to include accurate profiling of contacts
• Adding contacts to LinkedIn, if required
• ​Filing and archiving

Billing

• Processing incoming invoices and payments
• Analysing time reports
• Preparing draft bill to fee earner / finalising draft bill
• Reviewing for administration
• Sending chasers to client
• Assisting in yearly Annual Returns billings

​The ideal candidate will have a good standard of education along with 3+ years' legal secretarial experience, excellent written and spoken English and Mandarin.  Individuals should be well versed with desktop publishing programmes including: Microsoft Word, Excel, PowerPoint and Outlook, and the ability to type quickly and accurately.  Notarial knowledge would be an advantage but training will be provided.

Job Description & Requirements

AGP Law LLC is a Singapore-based full-service law firm that provides legal services to a diverse range of clients including MNCs, SGX listed entities, and SMEs. We provide excellent service levels and value-added solutions. The firm has a strong reputation in the legal industry. The firm provides a positive work environment. We offer attractive remuneration packages including competitive salaries. All employees will be afforded both fixed and variable bonuses.

Responsibilities

• Assist and work with solicitor(s);

• Full secretarial support in preparation of correspondence and legal documents;

• Other administrative support.

Requirements

• Good command of written and spoken English;

• Willing to work beyond office hours when required;

• Meticulous, well organized and able to work under time constraints;

• Motivated, pro-active and able to work in a team;

• Good working knowledge of Microsoft Word, Excel and Outlook;

• Training will be provided.

Interested applicants are to send their resume stating current/ expected salaries to hr@agp.com.sg.

Details:

• Preparation of court documents and other general legal administrative duties (litigation department).
• Manage client appointments and monitor deadlines.
• Maintenance of files and records.

Requirements:

• Minimum 2 years of experience handling Motor Accident Claims.
• Familiarity with e-Litigation and court procedures.
• Able to manage and maintain case files and documentation.
• Independent, responsible, and capable of working with minimal supervision.

• Perm
• More than 5 years of experience as a Legal Secretary, ideally supporting senior lawyers or Partners.
• Strong communicator and executor with excellent spelling, grammar and familiarity with legal terminology.

We are looking for an experienced Legal Secretary to support a busy litigation practice in Singapore. This role involves a broad range of administrative and secretarial tasks, including supporting Partners, managing client files, handling billing and financial matters, coordinating diaries and travel, and assisting with business development efforts. You’ll also provide cross-practice support during peak periods or staff absences.

Key Responsibilities

Service Delivery

• Manage end-to-end administrative and operational support for fee earners
• Coordinate meetings, appointments, and travel arrangements
• Handle communications and build strong relationships with stakeholders (lawyers, partners, internal teams)
• Ensure client onboarding complies with firm policies and risk requirements
• Support day-to-day operations, including reception coverage when required
• Contribute to client service initiatives and assist with matter management

Business Development

• Support preparation and editing of bids, proposals, and marketing materials
• Maintain credentials database and update fee earner CVs
• Manage and update client/contact data in the CRM system
• Assist with client events and business development activitiesConduct research on clients, prospects, and market opportunities

Project & Administrative Management

• Open and maintain client files, including compliance checks and documentation
• Prepare, format, proofread, and manage legal and business documents
• Support billing processes, including pre-bills, narratives, and submissions
• Process expense claims in line with firm policies
• Ensure proper filing, archiving, and document management

Innovation & Continuous Improvement

• Identify opportunities to improve processes and service delivery
• Support evolving priorities of the practice group
• Contribute to a culture of continuous improvement

Key Requirements

• Prior experience in a similar role within a professional services environment
• Diploma or equivalent; secretarial certification preferred
• Strong organisational, time management, and multitasking skills
• Excellent written and verbal communication skills
• Proactive, resilient, and able to work both independently and in a team
• High level of professionalism, discretion, and confidentiality
• Strong stakeholder management and interpersonal skills

Triton AI Pte Ltd
Registration Number: R1980724
EA: 21C0661

Perform secretarial and administrative support to President & CEO as follows:-

• Manage schedule, conferences, meetings, appointments, and travel arrangements.
• Handling out of pocket claim settlement of CEO
• Manage mailings, phone calls, and emails when requested.
• Handle confidential information, documentation and maintain the security of individual records and files
• Translation of documents.
• Support General affairs roll (Keeping stock of office supplies and place Office, etc)
• Any ad-hoc duties as assigned.

Requirements:

• Diploma/Degree in Business or its equivalent.
• Organization and time management skills.
• Prefer to have working experience as secretary
• Proficient writing and verbal communication skills in English.
• Proficient in use of Microsoft Office applications.
• Good interpersonal skills and able to communicate with all levels of people.
• Self-motivated individual and good team player.
• Meticulous, detail oriented, good interpersonal skills, accountable and must be able to maintain confidentiality and work independently.
• Japanese Proficiency: Business-level Japanese (JLPT N1) is required due to frequent interaction with Japanese-speaking stakeholders and HQ personnel in Japan.
• 3 Years Contract with AWS
• Hybrid working arrangement.

5 days work week (9am-5.30pm)
CBD - Shenton way
Marine Industry

Interested Applicants, kindly email your detailed resume to hr@tempserv.com.sg

Tempserv Pte Ltd

License No: 06C3745

Attention: Audris Teo / EA Personnel No: R1102063