Total 530 job vacancies in Singapore

To provide administrative support, feedback, data collection and evaluation of Take-a-Break programme.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Administration & Operations

• Responsible to programme head and division director in all matters pertaining to the administration and streamlining of TAB.

• Handle all Information & Enquiries and conduct assessment to recommend outcome of a referral to TAB as a core responsibility

• Update and manage dashboards

• Suggest practices for the efficient and effective operation and management of services and assist in implementing those policies and practices.

• Responsible for achieving key performance indicators in the client reach, outcomes and impact. This includes completion of progress reports and assisting in data collation, or analysis for planning and reporting purposes in a timely manner.

• Collaborate with and respond to funder on any queries on TAB programme cases.

• Provide administrative support and coverage to other TAB colleagues.

Service Management

• Triage, manage and deploy respite service providers, as relevant to the needs of the clients and caregivers / families.

• Manage working relationship with key stakeholders etc such as mediating between social workers (applying on behalf of clients / caregivers) and service providers

• Find out the needs of the clients/caregivers in the area and collate the data

• Collaborate with funder and appointed service providers to identify service pain points and work towards solutioning.

Networking & Professional Matters

• Network, participate and contribute professionally through work with relevant professionals and stakeholders that involves TAB programme.

• Represent TAB to undertake outreach efforts to referral agencies, community organisations and any other relevant agencies

• Supervise TAB colleagues that may include social worker, programme assistant and social work associate and work with caregivers/clients to offer services to the clients.

Other Duties

• Any other duties as may be assigned from time to time.

JOB HOLDER REQUIREMENT

• A diploma or degree in any discipline related to social sciences or related disciplines

• At least 3 years of relevant working experience in administrative work or managing programmes for people with disabilities. Experience in social service sector preferred.

• Analytical, flexible, resilient and ability to see different perspectives and draw connections

• Confident as an independent worker and a team player

• Good interpersonal skills

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (3 - 6 Months)

Hourly Salary: $13.60 per hour

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 3 Months and above

Interested candidates, please forward a copy of your resume to: vivien.khaw@tg-hr.com

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

6 months contract
Monday - Friday
Transport available

KEY ACTIVITIES / ACCOUNTABILITIES

Purchasing & Procurement

 • Prepare and process purchase requisitions (PRs) and payment vouchers (PVs) for HR and office supplies/services.

• Source vendors, obtain quotations, and assist with vendor evaluation and selection in line with company procurement policies.

• Track and confirm delivery of purchased items, and address discrepancies or issues with suppliers.

• Maintain an up-to-date inventory of office supplies and equipment.

Office Management

• Oversee general office administration including maintenance, repairs, and facility management.

• Coordinate with relevant stakeholders for office equipment, stationery, pantry supplies, and other services as required.

• Ensure the office environment is well-organized and conducive to productivity.

• Responsible for supporting the onboarding of new employees by arranging welcome kits and sending out onboarding notifications.

• Manages employee offboarding by sending out offboarding notifications to ensure a smooth transition process.

HR Administrative Support

• Maintain proper documentation and filing of HR and procurement records.

• Support HR projects and initiatives as assigned.

Finance & Compliance

• Ensure all procurement and payment processes comply with internal controls and company policies.

• Liaise with the Finance department to resolve any payment or invoicing issues.

ESSENTIAL EDUCATIONAL AND / OR TRAINING QUALIFICATIONS & CERTIFICATES
Diploma or higher in Business Administration,Human Resources, or related field.

PREFERRED EXPERIENCE AND KNOWLEDGE
• Minimum 2 years of relevant experience, preferably in HR or office administration with exposure to purchasing/procurement.

• Proficient in MS Office applications (Word, Excel, Outlook); experience with ERP systems is an advantage.

• Ability to work independently and as part of a team

• Strong organizational, communication, and time management skills.

• Familiarity with procurement processes and office management best practices.

NECESSARY TECHNICAL / FUNCTIONAL SKILLS
• Detail-oriented and proactive.

• Customer service mindset.

• High integrity and professionalism.

• Ability to handle confidential information with discretion.

Job Summary

The Junior Administrative Executive at Rapid Power Solutions Pte Ltd supports daily office operations by managing communications, scheduling meetings, maintaining accurate records, and coordinating with teams to ensure smooth workflow.

Responsibilities

• Answer phone calls, respond to emails, and manage correspondence to maintain effective communication
• Prepare job, purchasing, and delivery orders accurately to support operational needs
• Maintain and organize records to ensure documentation is current and accessible
• Manage calendars and schedule meetings to optimize team coordination
• Coordinate material collection with the Operations Team to support project timelines
• Assist other departments with administrative tasks to facilitate overall office efficiency

Required competencies and certifications

• Minimum GCE "O" levels or equivalent
• At least 1 year of relevant experience in construction or logistics involving coordination and planning
• Proficient in Microsoft Office applications (Word, Excel, Outlook)
• Strong verbal and written communication skills
• Ability to multitask and work efficiently under pressure
• Professional demeanor with strong attention to detail

Preferred competencies and qualifications

• None specified

Other Information

• Work schedule: 5 working days per week

ABOUT US

Celebrating 20 years of excellence, Mosaic Global is an established educational group in Singapore running premium preschools and enrichment programs. We operate a centralized, tech-driven headquarter where we keep our daily campus operations running smoothly. We are looking for a reliable, organized, and helpful Operations & Administrative Executive to join our close-knit HQ team.

KEY RESPONSIBILITIES

In this role, you will handle daily administrative tasks and database entries across our central school systems, ensuring student and staff records remain accurate and organized. You will serve as a friendly point of contact for parents —guiding them through enrollment and tour workflows—while coordinating smoothly with center principals, internal billing teams, and external vendors across all our branches. This includes taking charge of daily center logistics and coordination. Additionally, you must be agile and comfortable moving flexibly between our different campus locations to provide on-the-ground administrative support and teamwork wherever needed.

Job Descriptions:

• General data entry & filing
• Answer incoming phone calls and reply to email.
• Ad-hoc administration duties
• Documentation and simple processing duties
• Prepare Invoice and Verify invoices from vendors and facilitate approval processes efficiently
• Maintain good filing practices, both in soft copies within company shared folders and hard copies, to ensure proper record management
• Support additional projects and ad-hoc duties assigned by the HR & Admin Manager

Requirements:

• Min. GCE N / O Levels or ITE qualification
• Entry level are welcome to apply, training provided
• Customer oriented with positive mindset
• Dynamic and good team player
• Meticulous and well-organized
• Proficient in Microsoft word, excel and power point
• Good interpersonal and communication skills

Company Overview

Tangspac Search is a subsidiary of Tangspac Consulting, a leading Asian staffing firm specializing in financial services and technology recruitment for over 20 years.

Job Summary

Support finance and administration functions by managing investment monitoring, accounting, reporting, compliance, and administrative tasks to ensure accurate financial records and regulatory adherence.

Responsibilities

• Monitor investments and cash by maintaining accurate investment schedules, daily investment positions, cash balances, and transaction records
• Perform accounting and bookkeeping tasks, including reconciling cash and investment accounts to ensure accuracy
• Prepare daily financial reports and assist in compiling management reports for decision-making
• Maintain compliance documentation and support adherence to MAS and Variable Capital Companies (VCC) regulatory requirements
• Provide administrative support by managing filing systems, coordinating schedules, and handling ad hoc duties to ensure smooth office operations

Required competencies and certifications

• Diploma or Degree in Accounting, Finance, or Business
• Minimum 4 years of relevant experience
• Proficient in Excel and organizational skills to manage financial data and office tasks
• Ability to work effectively under pressure and meet tight deadlines
• Knowledge of MAS regulations for Variable Capital Companies

Preferred competencies and qualifications

• Experience working in a family office environment
• Exposure to funds operation and accounting
• Experience in investment reporting

EA25C2690 R23115755

Job Responsibilities

1.    Training & Test Administration

• Manage course registrations and candidate enrolment
• Prepare documentation in compliance with BCA / regulatory requirements
• Ensure accurate data entry into internal systems (AMS/TMS/LMS)
• Generate candidate’s summary
• Coordinate with trainers, salesperson and candidates for daily operations

2. Compliance & Documentation Control

• Ensure all records are properly filed and audit-ready
• Maintain strict adherence to SOPs and regulatory protocols
• Perform documentation checks to avoid errors and non-compliance

3. Operational Coordination

● Liaise with salesperson, trainers and operations team

Requirements

• Diploma / O Level or equivalent qualification
• Minimum 1–2 years administrative experience
• Proficient in Microsoft Office (Excel, Word)
• Comfortable with digital systems and data management
• Strong attention to detail and accuracy
• Ability to work in a structured, fast-paced environment
• Location: Shan Road

• Assist liaise with shipping procurement and documents.
• Follow up shipping documents and maintain proper filing systems for all shipping and cargo-related documentation.
• Subscription of ship tracking system and monitoring tracking reports.
• Coordinate vessel schedules and shipment timelines with internal teams, port agents and receivers.
• Able to respond to urgent operational matters after office hours when required.
• Assist with loading report compilation, compliance records, and ad-hoc tasks as assigned by management.
• Provide admin support to the shipping and operations team.
• Support other operations duties as required by management.
• Ensure a smooth and proper handling of Bill of Lading (B/L), letter of indemnities and load/discharge port documentation and ensure proper documentation and filing of shipping documents. This includes calculation of laytime with supporting shipping documents for each voyage performed by company’s chartered ships or owned ships.
• Assist the commercial manager in contractual matters.
• Other related duties as required.

Administrative Officer (1-Year Contract)

Job Description

We are seeking a motivated Administrative Officer to support project administration and coordination works for project in Tuas. This is a 1-year contract position with possibility of extension depending on project requirements.

Key Responsibilities:

• Provide administrative and coordination support for project operations and site teams
• Prepare, maintain and organize project documents, reports and records
• Assist in material tracking, document submissions and coordination with suppliers/subcontractors
• Support engineers and project team in daily administrative activities
• Prepare meeting minutes, correspondence and internal documentation
• Maintain proper filing and document control for project records
• Coordinate delivery schedules, site arrangements and office administrative matters
• Perform data entry and update project records using Microsoft Office applications

Job Requirements

• Diploma in Mechanical Engineering or related field
• Fresh graduates are welcome to apply
• Proficient in Microsoft Office applications (Excel, Word and Outlook)
• Good communication and interpersonal skills
• Responsible, organized and detail-oriented
• Ability to work independently and in a team environment
• Willingness to work at Tuas with transportation pick up at designated MRT station.

Contract Duration:

• 1-year contract with possibility of extension depending on project needs.

Responsibilities

• Handle and follow up with enquiries
• Liaise with parents and teachers on class schedules
• Other administrative duties as required

Requirements

• No experience required
• Must be able to commit from Sat to Wed
• Willing to learn and comfortable with working retail hours
• Willing to travel between branches when needed
• Bilingual with proficiency in mandarin preferred to liaise with mandarin speaking parents

Centre Operation Hours

• Weekdays: 1pm to 9pm
• Weekends: 9am to 5.30pm

About AP Media

AP Media is a creative media tech company that represents a new multi-disciplinary intersection point in the industry. At a time when audiences are craving for more immersive digital content, we are here to provide the technical expertise, experimental thinking and marketing innovation brands need to thrive.

Job Description:

• Familiar with local employment act and good HR practices.
• Handle daily phone Calls and Incoming / outgoing emails
• Conducts interview and assessment of applicants
• Willing to learn and apply new grants
• Purchasing of office supplies and stationery
• Liaising with suppliers to ensure working office facilities
• Assist in organising events for staff
• Documentation filing
• Maintain cleanliness of pantry
• Manage inventory of IT equipment and basic IT troubleshooting
• Demonstrated ability to accept responsibility & work effectively both independently& with a team
• Any other ad-hoc duties assigned

Job Requirements:

• ‘Can do’ work attitude is a must.
• Enthusiastic and positive team player with a “No task is too small attitude”
• Organized and detail-oriented, able to prioritize and meet deadlines.
• Willing to learn
• Start work immediately

Work Location

Woodlands, Singapore

Salary Range

S$2,200 to S$3,200 per month, depending on experience

Working Hours

7:00am to 4:00pm

The role requires work on weekends and public holidays on a rotational basis. Overtime will be paid where applicable. Work schedule will be out one month prior

Key Responsibilities

• Handle customer service enquiries via WhatsApp, email, and phone calls
• Assist with order processing and customer account matters
• Open and maintain customer accounts in the system
• Order raw materials and trading products when required
• Conduct stock tallying, stock checking, and assist with inventory records
• Support Accounts Payable and Accounts Receivable administrative tasks
• Prepare, update, and maintain documents, records, and reports
• Draft simple emails and communicate with customers, suppliers, and internal teams
• Assist with general administrative duties and ad hoc tasks assigned by management

Requirements

• Familiar with Microsoft Office and Google Workspace, including Google Sheets and Google Docs
• Basic command of English, with ability to draft simple emails
• Able to read and understand Chinese
• Able to speak Mandarin to communicate with Mandarin-speaking customers, suppliers, or stakeholders
• Organised, meticulous, and able to follow through on tasks
• Comfortable with administrative work, data entry, and documentation
• Open to using AI tools to improve work efficiency
• Able to work weekends and public holidays on a rotational basis
• Responsible, reliable, and willing to learn

Benefits

• Lunch provided
• Overtime pay applicable
• Medical consultation fees covered with MC, capped at S$300 per year
• Yearly bonus, subject to company and individual performance
• Leave entitlement as per MOM guidelines

Working Location: Clementi, Short working hours!

Responsibilities:

• Provide administrative support.
• Handle incoming calls, emails, and other platforms as necessary.
• Processing and handling customers’ orders (including walk-in).
• Assist with shipping and delivery activities.
• Maintain company records, files, and databases.
• Process invoices and expense reports.
• Manage office supplies and equipment.
• Coordinate with other departments for smooth workflow and communication.
• Other ad hoc tasks as assigned.
  

Requirements:

• Candidates with admin related working experience an advantage

Remuneration:

-Basic Salary: $1700

-Flexible Working Hours:

****8.30AM-1.00PM (Monday to Friday) 8.30AM-12.30PM (Saturday)

Company: Intezign Decor

Location: Singapore

Job Overview

We are looking for a detail-oriented Administrative Executive to support our accounts and daily administrative operations. This role will focus mainly on handling financial documentation, invoice processing, and assisting with basic accounting tasks to ensure smooth business operations.

Key Responsibilities

⦁ Prepare and issue invoices, quotations, and receipts

⦁ Assist in accounts payable and receivable (AP/AR)

⦁ Verify invoices and supporting documents before submission

⦁ Maintain proper records of financial transactions

⦁ Perform general administrative tasks (filing, data entry, document management)

⦁ Maintain organised records of projects and client documents

⦁ Coordinate with internal teams for billing and documentation updates

⦁ Support other ad-hoc admin duties when required

Requirements

⦁ Diploma in Accounting, Business Administration, or related field

⦁ Prior experience in admin/accounts role preferred

⦁ Basic knowledge of accounting (AP/AR, invoicing)

⦁ Proficient in Microsoft Excel and Microsoft Office

⦁ Detail-oriented and good with numbers

⦁ Able to handle confidential information responsibly

Key Highlights

• Contract Duration: 1 year (12 months)
• Salary: Up to $3,450/month
• Work Location: Pasir Panjang, Singapore
• Role involves administrative, data entry, and basic finance support

Key Responsibilities

Administrative Support

• Provide general administrative support including preparing documents, reports and presentations
• Organise and maintain electronic filing systems to ensure proper storage and easy access
• Assist in coordinating meetings and events

Data Entry & Records Management

• Perform accurate and consistent data entry tasks
• Update and correct data in Excel to ensure accuracy
• Compile and organise data for reports, presentations, and business needs

Finance & Operations Support

• Assist with light bookkeeping tasks such as invoice and expense report review

Projects & Ad-hoc Duties

• Support special projects and other administrative tasks as assigned

Requirements

• Background in Business Administration, Finance, or related field
• Strong attention to detail and high accuracy in data entry and record keeping
• Good organisational and time management skills
• Able to manage multiple tasks efficiently
• Proficient in Microsoft Excel and MS Office applications
• Prior experience in administrative or operations role is an advantage

Only shortlisted candidates will be notified.

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BGC Group Pte Ltd (Outsourcing)

EA 05C3053

Kickstart your career in the healthcare sector with a dynamic administrative role that offers valuable exposure to healthcare operations, stakeholder coordination, and project support. Comprehensive training will be provided to help you succeed in a fast-paced and rewarding environment.

Key Responsibilities

• Deliver professional administrative and customer support services
• Handle enquiries and provide timely assistance to internal and external stakeholders
• Process, verify, and maintain grant applications, claims, reports, and statistical records
• Perform data entry, document scanning, filing, tracking, and records management
• Follow up with applicants and external parties regarding application-related matters
• Assist in the planning and coordination of training sessions, workshops, and meetings
• Provide logistical and operational support for events and healthcare initiatives
• Support user acceptance testing and system-related administrative activities
• Manage appointments, schedules, correspondence, and office documentation
• Maintain accurate records and ensure smooth day-to-day administrative operations
• Collaborate with team members and stakeholders to support departmental objectives

Requirements

• Minimum A-Level, NITEC, Higher NITEC, Diploma, or equivalent qualification
• Prior experience is not required as full training and guidance will be provided
• Able to commit for at least 3 months
• Available to commence work within a short notice period
• Interested in healthcare administration and operations
• Possess good organisational and communication skills

If you are keen to explore this opportunity, please submit your updated resume to healthcaretemps@recruitexpress.com.sg with the subject header "Healthcare Administrative Coordinator".

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd
EA License No. 99C4599

The Admin Executive is responsible for providing effective and efficient office management and administrative support to the Nursing Department.

You will need to:

• Assist with streamlining new and existing workflows in the department by working with relevant stakeholders.
• Support department project management.
• Coordinate meetings and provide secretariat support.
• Manage calendar of the Director of Nursing.
• Maintain and upload in the Nursing Department SOPs into the share drive.
• Provide administrative support in data collation, entry, analysis and prepare presentation slide deck as required.
• Provide cross coverage for training administrative function.
• Monitor training resources utilisation and logistics.
• Prepare Training Logistics, booking of Training Room etc
• Monitor the budget allocated to the nursing department.
• Submit claims for expenses.
• Oversee the administrative process of coordinating the Main Inservice Education schedule for CPE submission to Singapore Nursing Board.
• Be involved in department events and activities planning.
• Assist in data for Nursing Quality Dashboard and improvement initiatives.
• Assist with any other duty as assigned.

Requirements:

You should have:

• Minimum Degree holder or equivalent.
• 3 years working experience, preferably in healthcare settings
• Proficient in MS Office Applications

It would be great if you have:

• Good analytical and organisation skills
• Excellent communication problem solving , presentation and interpersonal skills.
• Ability to multi-task and work under tight timelines.

Company Overview

The client is a well-established company since 1992 specializing in motor starting and controls. They are expanding into electric vehicle charging infrastructure and cloud digital advertising businesses.

Job Summary

Support sales and operations by managing accounts receivable, inventory control, and invoicing processes while coordinating with staff and assisting auditors during audits.

Responsibilities

• Communicate bilingually to support sales and operations teams effectively
• Manage accounts receivable by processing orders and preparing accurate invoices
• Control inventory by tracking stock levels and coordinating with staff to ensure materials are available for job completion
• Liaise with operations and servicing staff to verify completed jobs on site and ensure timely invoicing
• Prepare delivery orders and invoices for customer deliveries and subcontractor self-collections
• Assist auditors during accounts receivable and inventory audits by providing required documentation and explanations
• Work overtime as needed to meet operational deadlines and support team efforts

Preferred competencies and qualifications

• Knowledge of Odoo accounting software to support accounting and inventory tasks

About Our Client

Our client is a Singapore-based lighting solutions company with over 30 years of experience in architectural and commercial lighting projects. Our company specializes in providing professional lighting fixtures for decorative and architectural use in both local and overseas markets. We collaborate with manufacturers from Spain, Germany, Italy, and Southeast Asia to deliver innovative, customized, and energy-efficient lighting solutions for hotels, retail malls, offices, residential developments, and institutions.

Position Summary

The Administrative Executive (Accounts Support) is responsible for providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the business. This role oversees document management, filing systems, coordination with clients, suppliers, freight forwarders, and internal stakeholders, while supporting various office administration and operational activities.

In addition, the position provides basic accounts support, including invoice preparation, payment follow-ups, account documentation, and coordination of financial records to support the accounting function. The role also assists with inventory coordination, shipment arrangements, and general business administration to facilitate efficient operations.

The ideal candidate should possess strong organizational, communication, and multitasking skills, with the ability to manage multiple priorities independently in a fast-paced environment while maintaining a high level of accuracy and attention to detail.

Key responsibilities

• Organize and maintain an efficient filing system for documents and records to ensure proper documentation, easy retrieval, and compliance.
• Handle accounts payable and accounts receivable functions, including the preparation of purchase orders, delivery orders, and invoices to support daily financial operations.
• Monitor customer payments and proactively follow up on outstanding receivables to maintain healthy cash flow.
• Prepare monthly aging reports to track overdue accounts and support credit control activities.
• Generate monthly Statements of Account (SOA) to ensure accurate customer billing and account reconciliation.
• Assist in month-end and year-end closing activities to support timely and accurate financial reporting.
• Verify billing accuracy by matching invoices against purchase orders and supporting documents to prevent discrepancies.
• Liaise with clients, suppliers, and internal stakeholders to ensure smooth and efficient business transactions.
• Assist in stock ordering and allocation to maintain adequate inventory levels and support operational requirements.
• Coordinate with freight forwarding companies for air, land, and sea shipments to ensure timely delivery of goods.
• Provide administrative support, including maintaining proper filing of project and operational documents.
• Perform general accounting and administrative duties in accordance with company policies and established procedures.

Requirement And Qualification

• Diploma, Advanced Diploma, or Higher Diploma in Accounting, Business Administration, or an equivalent qualification.
• Minimum 2–3 years of relevant working experience in administration, accounting support, or a related field.
• Proficient in Microsoft Office applications and familiar with accounting software such as AutoCount.
• Strong organizational and administrative skills with the ability to maintain accurate document and record management systems.
• Good communication and interpersonal skills to effectively liaise with clients, suppliers, and freight forwarding partners.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines independently.
• Positive working attitude, willingness to learn, and adaptability in a fast-paced environment.
• Mature, responsible, and detail-oriented individual with the ability to work independently and handle confidential information professionally.
• Candidates with prior experience in office administration, document management, and coordination roles are encouraged to apply.
• Individuals seeking long-term career stability and able to contribute effectively in a small team environment will be highly regarded.

Base Salary:SGD3,200 to SGD4,500 per month

We regret to inform that only shortlisted candidates will be contacted

EA Personnel No R21101246

Company EA Registration No 21C0691

Operations Administrative Assistant

Location: Tuas West Road (EW32 Tuas West Road MRT)

Salary: SGD $2,200 – $2,400

Working Hours:
Monday to Friday
8:30 AM – 5:30 PM

Leave & Benefits:
• 8 monthly rest days
• Annual leave and other leave benefits in accordance with MOM regulations

About Us:
We are a growing company in the manufacturing and valve industry, delivering high-quality valve solutions to customers across a wide range of sectors. Join our team and play an important role in supporting smooth daily operations and business success.

Why Join Us?
• Stable Monday-to-Friday work schedule
• Convenient location near Tuas West Road MRT
• Supportive and collaborative work environment
• Opportunity to gain valuable experience in operations and administration

Key Responsibilities:
• Manage incoming and outgoing emails professionally and efficiently
• Organize, maintain, and archive company records and documentation
• Prepare operational reports and administrative documents
• Monitor inventory levels and track stock movements
• Coordinate logistics arrangements and delivery schedules
• Provide administrative support for daily operational activities
• Liaise with internal teams and external stakeholders to ensure seamless operations

What We’re Looking For:
• Relevant experience in operations, administration, or a related field
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Excellent organizational and document management abilities
• Ability to work independently and manage multiple priorities effectively
• Class 3 Driving Licence is an advantage
• Responsible, proactive, and detail-oriented mindset

Interview Process:
• Video Interview or Face-to-Face Interview

Company Overview

Himo Marine Service Pte. Ltd. Singapore specializes in ship agency, ship supply, ship repair, and technical services. With branches in major ports and shipyards across China, we provide timely, efficient, and high-quality support through experienced professionals.

Job Summary

You will manage office operations, prepare financial documents, maintain accounting records, support HR functions, and assist management with correspondence to ensure smooth administrative and operational workflows.

Responsibilities

• Manage daily administrative tasks to ensure smooth and efficient office operations
• Prepare, issue, and track invoices, credit notes, statements of account, and related financial documents accurately
• Maintain accurate accounting records and support accounts receivable and payable processes to ensure financial accuracy
• Coordinate with customers, suppliers, and internal teams to resolve operational and financial matters promptly
• Assist in preparing quotations, purchase orders, and delivery documents to support sales and procurement activities
• Support HR functions by maintaining staff records, tracking leave, coordinating payroll, assisting recruitment, and managing onboarding documentation
• Assist management with drafting and organizing general correspondence, reports, and office documentation
• Ensure compliance with internal policies and support audit and banking requirements by preparing necessary documentation

Required competencies and certifications

• Minimum 2 years of experience in administrative, accounting, or HR support roles
• Good understanding of basic accounting processes and office administration
• Excellent organizational and documentation skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong communication skills and professional demeanor

Preferred competencies and qualifications

• Experience in HR administration is a plus

• Develop materials (both hardcopy and digital) to support delivery of Health Plans and Grow Well Sg, e.g. health plan booklets, tokens, information pamphlets, playbooks, PG letters, briefing videos, teacher toolkits etc.
• Develop materials (both hardcopy and digital) to support the delivery of YPS programmes and the function of a School Health Service Relationship manager.
• Train and familiarise YPS staff with materials as they develop in their roles as relationship manager and health plan prescribers, maintaining regular engagement to ensure alignment on programme goals and priorities.
• Build and sustain strong working relationships with nursing leaders, HPB departments, and partner agencies as needed to facilitate smooth programme delivery.
• Provide guidance and resources to schools and other stakeholders as needed on the application of health plans and programme playbooks.
• Track and document programme progress, flagging issues and recommending improvements where necessary.

2.     SchoolHealth Administrative Support

• Support the planning, coordination, and execution of school health activities aligned with Grow Well SG priorities.
• Coordinate with schools and relevant agencies to facilitate the delivery of health programmes, including vaccination, health screening, and health promotion initiatives. Monitor the implementation of school health activities and ensure adherence to established protocols and timelines.
• Serve as a key point of contact for school health queries, feedback, and escalations.
• General administrative tasks such as scheduling meetings and minutes taking.
• Assist in the preparation of reports and updates on school health programme performance for internal and external stakeholders.

3.     ResourceProcurement

• Provideprocurement support such as seeking and comparing quotations in compliance withHPB's Procurement Guidelines, prompt issuance ofpurchase orders, processing of Finance related materials such as invoices,credit notes, etc.
• Identifyand assess resource needs to support the delivery of Grow Well SG programmesand school health tasks.
• Collaboratewith internal HPB and external partners as needed to ensure accurate resourcedevelopment and procurement.
• Ensuretimely and cost-effective acquisition of materials, equipment, and services inaccordance with procurement guidelines.
• Maintainaccurate records of procurement activities and track the status of resource requests.

4.      Phone Surveys Design andMonitoring

• Support thedesign and development of phone survey instruments to gather data on programmereach, participant experience, and health outcomes.
• Ensure surveyquestions are clear, relevant, and aligned with programme evaluation objectives.
• Oversee theadministration of phone surveys, including coordinating with survey teams andmanaging survey timelines.
• Monitor datacollection processes to ensure consistency, accuracy, and completeness.
• Conduct simpleconsolidation of survey findings and prepare clear, actionable reports toinform programme improvements

Requirements:

• Minimum a Diploma or GCE “A” level
• Min 1-2 years of experiences administrative support
• Strong project, stakeholder, and time management skills
• Proficient in handling procurement related projects
• Proficient knowledge of Microsoft programmes (e.g., Excel, PowerPoint, Word, Outlook etc) and preferably Canva, Photoshop and/or Adobe Illustrator
• submit Monthly Service Report to HPB

EA Personnel Name: Sharmila

EA Personnel No: R23113352

EA License No: 95C5411

Roles and Responsibilities:

We are a Japanese law firm established in Singapore since 2012. We have a diverse group of lawyers and supporting staff. The intern will support the Administration team and will be able to gain first hand experience in office administration. We are looking for an intern to start with us from 1 July 2026 for minimum 3 months to 6 months stint.

• Maintaining office facilities in good order
• Shipping and receiving of mails/couriers.
• Receiving/greeting of guests
• Answering incoming phone lines
• Support office activities as requested (teambuilding, meetings, etc.)
• Support Secretary team as requested
• Assist and cover Admin Department duties during individual absences.
• General Administrative duties as assigned by the Office Manager from time to time.

Requirements:

• Pursuing Degree or Post Degree from Singapore Institute of Higher Learning
• Those transitioning from Diploma to NS/NS to higher education is welcomed
• Must be able to work legally in Singapore.
• Courses from Business, HR & Admin, Accounting and etc.
• No experience required, training provided
• Detail oriented / organize / interactive / positive behavior
• Excellence in MS Office (Outlook, Excel and Word)
• Good command of both spoken and written English

The Administrative Executive is responsible for providing administrative and sales support in a professional and timely manner and personalized secretarial support to the COO. The Administrative Executive works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization. 

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including data entry, documents, filling, coordinating with our associates etc.

• Efficient document management such as printing and filing of the documents.

• To perform sales support function, order management functions and maintain a detailed sales record in accordance with company sales management procedures and policies.

• Tabulate and prepare monthly sales reports.

• In charge of purchasing, sourcing coordinating delivery and evaluation of suppliers for materials. 

• Prepare purchase orders and coordinate with suppliers.

• Liaise with internal departments to consolidate purchasing needs. 

• Ensure compliance with company purchasing procedures and policies.

• Support in price comparisons, quotation requests and supplier performance reviews.

• Assist with day-to-day operations of the office.

• Monitoring of office supplies.

• Perform secretarial support to COO.

• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.

• Help to organize new employee orientation, on-boarding and working schedules.

• Other administrative duties, tasks as assigned by COO.

Requirements

• At least 2 years of relevant experience

• Diploma  or equivalent

• Proficient in MS Office and Excel Software

• Proficiency in English

• Ability to multitask and prioritize daily workload

• Good verbal and written communications skills

• Ability to manage multiple projects simultaneously with effective time management skills.

• Good organizational and administrative skills with attention to detail.

• Positive attitude and willingness to learn.