Total 185 job vacancies in Singapore

• Provide full secretarial and administrative support including responding to emails, letters, and faxes.
• Manage calendars, schedule meetings and appointments, book travel arrangements, and handle expense claims.
• Prepare and handle correspondence, record updates, legal documents, court bundles, and other related paperwork.
• Prepare and send out bills, including drafting bill narrations; track billing status and follow up with reminders as needed.
• Any other matters/projects that the management may require assistance with from time to time.

Requirements:

• Minimum qualification of ‘O’ Level, Higher Nitec, or Diploma in any discipline.
• Minimum three years of working experience in conveyancing work.
• Possesses strong organizational, communication, and interpersonal skills, with a meticulous attention to detail and the ability to multitask and perform effectively under tight deadlines.
• Must be proficient in Microsoft Office applications and IT-savvy

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

By submitting your application, you consent that Drew & Napier LLC may collect, use and/or disclose the information / personal data contained in your application for the purpose of processing your application. Where your application contains the personal data of third parties, you confirm that you have obtained all necessary consents to provide us with such personal data and that we may collect, use and/or disclose such personal data in accordance with the Personal Data Protection Act 2012.

Job Overview:

We are seeking a diligent, responsible, and reliable Human Resources Secretary to join our team. In this role, you will be responsible for handling the full spectrum of Human Resources, administrative tasks, basic accounting, and payroll matters. Your duties will also include preparing employment contracts, managing project claims, and supporting general office operations.

The candidate should have experience in the construction industry, with knowledge of construction projects, building works, and related processes. You will report directly to the Managing Director and assist with daily Head of Company (HOC) administrative duties as required

Key Responsibilities:

- Responsible for company compliance, office administration, and HR matters, including the WPOL and EPOL work pass systems and handling the full set of HR processes for foreign employee pass applications.

- Provide administrative and secretarial support to the Managing Director.

- Prepare employment contracts and payroll documentation.

- Remind and assist the Managing Director with important tasks, schedules, and deadlines.

- Perform ad-hoc duties and assignments as required by the Managing Director.

- Assist with PPT presentations and proposals for Chinese clients, and manage related documents, contracts, and project materials in both English and Mandarin.

- Prepare and submit monthly project claims.

- Handle basic payroll and basic accounting tasks.

Requirements:

- Fluent in English and Mandarin to communicate effectively with Chinese clients.

-Detail-oriented and self-motivated, with excellent written and verbal communication skills.

- Mature, reliable, and trustworthy, with a strong sense of integrity and confidentiality.

- Friendly, energetic, and positive personality.

- Sociable and cheerful character with good interpersonal skills.

- Honest and sincere in work attitude.

- 5-day work week.

- Advanced Diploma, Bachelor’s Degree, or relevant qualifications are preferred.

Note: Only shortlisted candidates will be notified and remuneration will be based on the candidate’s relevant experience and qualifications.

Company Overview

LINKTRIX CONSULTANTS PTE. LTD.

Job Summary

Support corporate secretarial functions by maintaining statutory records, coordinating meetings, preparing resolutions and minutes, and ensuring compliance with ACRA and Singapore Companies Act requirements.

Responsibilities

• Provide comprehensive corporate secretarial services to support company compliance and governance
• Maintain and update statutory registers, minutes books, and corporate records accurately to meet legal standards
• Ensure all statutory records comply with relevant laws and ACRA regulations
• Coordinate and organize meetings for Directors and Shareholders to facilitate effective governance
• Prepare resolutions, minutes of meetings, and other statutory documents to document corporate decisions
• Liaise and coordinate with clients to manage statutory and compliance filings efficiently
• Perform additional secretarial duties and provide departmental support as assigned

Preferred competencies and qualifications

• Diploma or Degree qualification or relevant field experience
• Experience working in law firms or corporate secretarial firms
• Experience in taking minutes for Board of Directors and Shareholders meetings
• Strong knowledge of Singapore Companies Act and ACRA regulations
• Ability to work independently, manage multiple deadlines, and maintain meticulous organization

The Assistant Company Secretary will support the APAC Company Secretariat team in delivering best practice governance for our APAC entities as well as ensuring compliance with all relevant legislation/regulation. 

The position will require a company secretary with a minimum of 7 years experience who will be able to work efficiently in an expanding ambitious company. 

Key Responsibilities of the Role:   

• To provide a full governance and secretarial service to the APAC legal entities 
• To own a portfolio of APAC legal entities (South East Asia) and provide full Company Secretariat support
• Help to design and deliver corporate governance and company secretarial standards 
• Be involved in governance projects that sit across the APAC and Global Company Secretariat team
• Interact with stakeholders on all aspects of corporate governance
• Horizon scan to ensure APAC is to up to date with all relevant developments in company secretarial practice, law and regulation and support the APAC Company Secretary in developing best practice as a result of these changes
• Contribute to Legal team strategy and planning
• Liaise with contacts and external service providers for Company Secretariat
• Be responsible for the APAC entities on Diligent entities and Diligent Boards
• Support the development of the Company Secretarial Assistant (opportunity to become a Lead)
• Any other relevant duties

What we are looking for:

• CGI qualified or international equivalent with 7 years experience
• Experience gained in an international financial services, professional services provider or technology company would be beneficial
• Understanding of how to navigate the requirements of a growing dynamic company 
• Experience of using Diligent Boards and Diligent Entities
• Commercial and business awareness
• Be able to come into the office three days a week (exceptions can be discussed)
• Strong interpersonal and communication skills at all levels
• Confident and approachable
• Ability to be able to prioritise appropriately
• Flexible and hands-on approach to duties
• Attention to detail
• Good team player

Qualifications

• CGI qualified or international equivalent with 7 years experience (Part qualified also considered)

Perform secretarial and administrative support to President & CEO as follows:-

• Manage schedule, conferences, meetings, appointments, and travel arrangements.
• Handling out of pocket claim settlement of CEO
• Manage mailings, phone calls, and emails when requested.
• Handle confidential information, documentation and maintain the security of individual records and files
• Translation of documents.
• Support General affairs roll (Keeping stock of office supplies and place Office, etc)
• Any ad-hoc duties as assigned.

Requirements:

• Diploma/Degree in Business or its equivalent.
• Organization and time management skills.
• Prefer to have working experience as secretary
• Proficient writing and verbal communication skills in English.
• Proficient in use of Microsoft Office applications.
• Good interpersonal skills and able to communicate with all levels of people.
• Self-motivated individual and good team player.
• Meticulous, detail oriented, good interpersonal skills, accountable and must be able to maintain confidentiality and work independently.
• Japanese Proficiency: Business-level Japanese (JLPT N1) is required due to frequent interaction with Japanese-speaking stakeholders and HQ personnel in Japan.
• 3 Years Contract with AWS
• Hybrid working arrangement.

5 days work week (9am-5.30pm)
CBD - Shenton way
Marine Industry

Interested Applicants, kindly email your detailed resume to hr@tempserv.com.sg

Tempserv Pte Ltd

License No: 06C3745

Attention: Audris Teo / EA Personnel No: R1102063

Job Responsibilities

1. Provide secretarial and administrative support to the Executive Vice President, including calendar management, meeting coordination, travel arrangements, visitor reception, and follow-up on key matters.
2. Assist the Executive Vice President in drafting, translating, compiling, reviewing, and polishing emails, official correspondence, reports, speeches, meeting materials, and other written documents in Chinese, French, and English.
3. Support the Executive Vice President in internal and external communication and coordination to ensure management instructions are accurately conveyed and effectively implemented.
4. Organize and coordinate senior management meetings and other important meetings, including pre-meeting preparation, agenda arrangement, minute-taking, preparation of meeting notes, and post-meeting follow-up.
5. Classify, organize, monitor, and follow up on tasks assigned by the Executive Vice President, ensuring timely progress updates and proper closure of action items.
6. Communicate instructions, assignments, and work requirements from the Executive Vice President to the management team and department heads, and coordinate with relevant parties to facilitate execution.
7. Assist the Executive Vice President in consolidating key business information, management updates, and project progress, summarizing critical points to support management review and decision-making.
8. Coordinate domestic and international business travel arrangements and, when required, accompany the Executive Vice President on global business trips, providing itinerary coordination, interpretation, and on-site support.
9. Be responsible for the organization, safekeeping, circulation, and filing of confidential and sensitive documents as well as important management materials, while strictly observing confidentiality requirements.
10. Properly handle ad hoc, urgent, and highly sensitive matters to ensure the efficient, orderly, and professional operation of the Executive Vice President’s office.
11. Perform other related duties as may be assigned by the Executive Vice President from time to time.

Job Requirements

1. Bachelor’s degree or above, preferably in Administrative Management, International Business, Business Administration, Human Resources, or related disciplines.
2. Proficiency in spoken and written Chinese, English, and French is required, with the ability to use all three languages effectively for communication, coordination, translation, meeting support, and document handling in a multilingual business environment. A DALF C1 or C2 French language certificate is required.
3. At least 8 years of relevant working experience, preferably in administrative support, personal assistant, executive assistant, or HR-related roles. Experience in supporting senior executives or management will be an advantage.
4. Experience in cross-cultural working environments, international operations, or overseas project coordination will be an advantage.
5. Willingness to travel internationally and to be deployed overseas, including Africa, based on business needs, is required.
6. Strong business writing, meeting minute-taking, translation, communication, and coordination skills.
7. Mature judgment, strong execution ability, and the ability to work independently in a fast-paced and demanding environment.
8. High level of professionalism, confidentiality, responsibility, and attention to detail.

Personal Secretary (or Personal Assistant)

provides comprehensive administrative and executive support to managers or executives to ensure smooth business and personal operations

. Key duties include scheduling meetings, managing travel, handling correspondence, and preparing documents. Positions often require advanced MS Office skills, high discretion, and experience supporting senior leaders.

Jobstreet Singapore

 +3

Common Responsibilities and Roles

• Executive Support: Assisting CEOs and VPs with calendar management, email, and travel arrangements.
• Administrative Duties: Handling calls, documentation, reports, and data management.
• Personal Assistance: Managing personal errands, household matters, or financial tasks for the employer.
• Coordination: Acting as a liaison between the executive and internal/external stakeholders. Jobstreet Singapore +4

Job Market and Requirements (Singapore)

• Market Opportunities: Numerous roles are available in Singapore, ranging from junior assistants to high-level Executive Secretaries.
• Experience & Education: Often requires a Diploma or Degree in Business Administration, with 5–10 years of experience for senior roles.
• Skills: Strong organizational skills, proficiency in virtual tools, and high discretion.
• Salary Range: Some positions offer $6,000–$9,000+ per month, particularly in industries like finance or for C-suite support. Jobstreet Singapore +5

Active Job Search Opportunities

• Personal Secretary Jobs (Singapore) - Jobstreet
• Personal Secretary Jobs (Singapore) - Indeed
• Personal Secretary Jobs (Singapore) - LinkedIn
• Personal Secretary Job (Singtel Group)
• Secretary Personal Assistant Jobs (Singapore)

Personal Secretary (or Personal Assistant)

provides comprehensive administrative and executive support to managers or executives to ensure smooth business and personal operations

. Key duties include scheduling meetings, managing travel, handling correspondence, and preparing documents. Positions often require advanced MS Office skills, high discretion, and experience supporting senior leaders.

Jobstreet Singapore

 +3

Common Responsibilities and Roles

• Executive Support: Assisting CEOs and VPs with calendar management, email, and travel arrangements.
• Administrative Duties: Handling calls, documentation, reports, and data management.
• Personal Assistance: Managing personal errands, household matters, or financial tasks for the employer.
• Coordination: Acting as a liaison between the executive and internal/external stakeholders. Jobstreet Singapore +4

Job Market and Requirements (Singapore)

• Market Opportunities: Numerous roles are available in Singapore, ranging from junior assistants to high-level Executive Secretaries.
• Experience & Education: Often requires a Diploma or Degree in Business Administration, with 5–10 years of experience for senior roles.
• Skills: Strong organizational skills, proficiency in virtual tools, and high discretion.
• Salary Range: Some positions offer $6,000–$9,000+ per month, particularly in industries like finance or for C-suite support. Jobstreet Singapore +5

Active Job Search Opportunities

• Personal Secretary Jobs (Singapore) - Jobstreet
• Personal Secretary Jobs (Singapore) - Indeed
• Personal Secretary Jobs (Singapore) - LinkedIn
• Personal Secretary Job (Singtel Group)
• Secretary Personal Assistant Jobs (Singapore)

Personal Secretary (or Personal Assistant)

provides comprehensive administrative and executive support to managers or executives to ensure smooth business and personal operations

. Key duties include scheduling meetings, managing travel, handling correspondence, and preparing documents. Positions often require advanced MS Office skills, high discretion, and experience supporting senior leaders.

Jobstreet Singapore

 +3

Common Responsibilities and Roles

• Executive Support: Assisting CEOs and VPs with calendar management, email, and travel arrangements.
• Administrative Duties: Handling calls, documentation, reports, and data management.
• Personal Assistance: Managing personal errands, household matters, or financial tasks for the employer.
• Coordination: Acting as a liaison between the executive and internal/external stakeholders. Jobstreet Singapore +4

Job Market and Requirements (Singapore)

• Market Opportunities: Numerous roles are available in Singapore, ranging from junior assistants to high-level Executive Secretaries.
• Experience & Education: Often requires a Diploma or Degree in Business Administration, with 5–10 years of experience for senior roles.
• Skills: Strong organizational skills, proficiency in virtual tools, and high discretion.
• Salary Range: Some positions offer $6,000–$9,000+ per month, particularly in industries like finance or for C-suite support. Jobstreet Singapore +5

Active Job Search Opportunities

• Personal Secretary Jobs (Singapore) - Jobstreet
• Personal Secretary Jobs (Singapore) - Indeed
• Personal Secretary Jobs (Singapore) - LinkedIn
• Personal Secretary Job (Singtel Group)
• Secretary Personal Assistant Jobs (Singapore)

Job Duties:

• Provide secretarial support to the Investment banking team
• Handle extensive complex travel management, visa applications, that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Processing of expense claims, travel claims and reports
• Generating various daily, monthly, and quarterly portfolio reports
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 5-10 year(s) of working experience in the related field is required for this position.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

1. HR Administration & Operations
• Support HR processes, including documentation, tracking, and record-keeping
• Manage employee-related vendor contracts
• Coordinate onboarding, offboarding, and employee movements

2. Facilities & Workplace Support
• Support facilities management to ensure a safe and well-maintained workplace
• Liaise with landlords, vendors, IT, and building management on maintenance and services
• Assist in employee engagement initiatives (e.g., learning sessions, team-building, company events)
• Manage administrative vendors and related matters
• Oversee receptionist duties and provide coverage when needed

3. Other Responsibilities
• Support cross-functional projects and initiatives
• Provide ad hoc operational and employee experience support
• Perform other duties as assigned

Interested candidates please send in your resume to:
Rianne Lim Hui Xuan
Outsourcing Team
Recruit Express Pte Ltd

Email to: riannelim@recruitexpress.com.sg
EA License No: 99C4599

Job Title: Executive Secretary to Managers (DPG)

Company Overview: Distinct Professional Group (DPG) is a company of driven, dedicated individuals that provides financial assistance to clients. We are looking for a detail-oriented, meticulous, outgoing, individual with high social competency to join our team as a Executive Secretary to one of our Managers.

If you would like to learn more about the company, do check out ourwebsite: https://distinctpro.com.sg.

Location: Vibrant office located at a prime mall, Singpost Center! Nearby is Paya Lebar Square and Paya Lebar Mall, offering plenty of great dining and entertainment options.

Job Description:

Schedule: Monday to Friday, 9:00 AM - 5:30 PM (In-person presence at the office is largely required although remote work is possible with prior discussion and mutual trust!)

Pay: 3k - 4k is the range for the pay, but is negotiable depending on ones' qualifications and/or skills. Staff is also eligible for bonuses.

Scope: In this role, you’ll provide dedicated support to one of the Managers at DPG, aiding him with administrative support in his day-to-day work life.

What we are looking for in a candidate:

• Qualifications: GCE A-Level preferred; administrative experience is a plus but not essential.
• Committment: Able to commit for two years or more, to aid the manager, and be able to grow and learn under his guidance.

We are looking for someone with a very detail-oriented mind, who is meticulous when it comes to carrying out tasks. They should set high standards and strive to achieve them at work. We value an individual with high social skills and emotional intelligence, as this would be critical to building a positive workspace environment, which we aim for, and for liaising with other clients themselves. If you believe you fit these qualities, and would love to learn and grow over these two years, in a supportive, driven and enthusiastic community, we would love to meet you.

Benefits of working at DPG:

• Prime Location: Our office is situated in a great mall and nearby several others, this provides easy access to restaurants, a movie theater, and plenty of great entertainment options, like various GV movie theatres, or Kbbq restaurants.
• Flexible Working Hours: We offer flexible working hours with an option to work from home on some days, providing flexibility to fit your needs.
• Corporate Experience: Opportunity to gain valuable exposure in the corporate world, to help you achieve your future career aspirations.
• Friendly Work Environment: A supportive, friendly, and open work culture which strives to make everyone feel at ease and supported.
• Vibrant Office Space: Enjoy coming to work and working in a colorful, energetic office with many different workspaces to suit your preference! E.g, single desk, collaborative desks, high-top chairs, etc. We have recently added two soundproofing booths to also aid ones' work.
• Fun Company Culture: Our company is driven and yet values having fun, if you were to join, look forward to enjoyable team-building activities such as archery, Hydrodash at Sentosa, and more.
• Community Involvement and Volunteer Opportunities: We are a company that cares about giving back, with contributions to charities like the Make-A-Wish Foundation and TOTE Board’s donation matching program. Thus, if you would like to also volunteer, our firm provides you with some opportunities to do so. E.g, packing bags with Kidstart and supporting our team’s charitable initiatives.
• Office Perks: Enjoy free beverages and drinks in the office to stay refreshed throughout the day, from our pantry!

Next steps:

Overall, if you believe you are someone who fits the criteria listed above, please do apply. If your resume is suitable, we will reach out to you for a first interview, before which you would have to send in an ennegram test result and application form, to aid your application. This first interview would be conducted online! If you are shortlisted for the second interview, you would come down to our office to talk to the manager himself.

We are looking for a driven and dedicated executive secretary, if you believe you're capable, do sign up and we will contact you! Thank you.

Job Type: Full-time

Pay: $3,000.00 - $4,000.00 per month

Job Description & Requirements

AGP Law LLC is a Singapore-based full-service law firm that provides legal services to a diverse range of clients including MNCs, SGX listed entities, and SMEs. We provide excellent service levels and value-added solutions. The firm has a strong reputation in the legal industry. The firm provides a positive work environment. We offer attractive remuneration packages including competitive salaries. All employees will be afforded both fixed and variable bonuses.

Responsibilities

• Assist and work with solicitor(s);

• Full secretarial support in preparation of correspondence and legal documents;

• Other administrative support.

Requirements

• Good command of written and spoken English;

• Willing to work beyond office hours when required;

• Meticulous, well organized and able to work under time constraints;

• Motivated, pro-active and able to work in a team;

• Good working knowledge of Microsoft Word, Excel and Outlook;

• Training will be provided.

Interested applicants are to send their resume stating current/ expected salaries to hr@agp.com.sg.

Job Summary

Provide high-level administrative and organizational support to the General Manager (GM) within an automotive business. The role ensures smooth day-to-day operations, efficient communication, and coordination across departments such as sales, service, and operations.

Key Responsibilities

• Manage GM’s calendar, appointments, and meeting schedules
• Prepare reports, presentations, and correspondence
• Handle confidential documents and sensitive information

• Act as the primary point of contact between GM and internal/external stakeholders
• Coordinate meetings with departments (sales, aftersales, finance, operations)
• Take meeting minutes and follow up on action items

• Maintain organized filing systems (digital and physical)
• Assist with administrative and any other tasks assigned by the GM

Requirements

Education & Experience

• Diploma or bachelor’s degree in business administration or related field
• 2–5 years of experience as a secretary or executive assistant (automotive industry preferred)

Skills

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Ability to multitask and prioritize effectively
• Detail-oriented and proactive

Preferred Qualifications

• Experience in automotive, dealership, or mobility industry
• Familiarity with CRM or ERP systems
• Ability to handle fast-paced, dynamic environments
• Valid Class 3 driving license

Reporting Line

• Reports directly to the General Manager

Salary: up to $3800
Duration: 1 year contract

Working Days & Hours: Mon-Fri office hours

Location: Kent Ridge

Job Description:
• Responsible in providing full spectrum of administrative support.

• Coordinate, schedule and organize meetings that includes preparing of meeting agenda, materials and

supporting documents, drafting minutes of meeting and provide support in the follow-up and tracking

of matters arising.

• Conduct data collation, data analysis and preparation of presentation slides, reports and documents.

• Assist the department in the planning and executing strategic and operational high impact projects.

• Handle purchase and work requisition processes, from calling suppliers for quotation to submitting

invoices to Finance for payment.

• Prepare and submit all expense claims and records for the department.

• Handle in-coming and out-going correspondences.

• Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.

• Responsible in organising and managing calendar schedule including meetings, clinical work and

events for all his roles.

• Responsible in the arrangement of overseas travel schedule and itineraries.

• Other duties as assigned by Reporting Officer

Job Requirements: Min Diploma in any course w min 2 yrs of relevant secretarial experience

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Perform secretarial and administrative support to President & CEO as follows:-

• Manage schedule, conferences, meetings, appointments, and travel arrangements.
• Handling out of pocket claim settlement of CEO
• Manage mailings, phone calls, and emails when requested.
• Handle confidential information, documentation and maintain the security of individual records and files
• Translation of documents.
• Support General affairs roll (Keeping stock of office supplies and place Office, etc)
• Any ad-hoc duties as assigned.

Requirements:

• Diploma/Degree in Business or its equivalent.
• Organization and time management skills.
• Prefer to have working experience as secretary
• Proficient writing and verbal communication skills in English.
• Proficient in use of Microsoft Office applications.
• Good interpersonal skills and able to communicate with all levels of people.
• Self-motivated individual and good team player.
• Meticulous, detail oriented, good interpersonal skills, accountable and must be able to maintain confidentiality and work independently.
• Japanese Proficiency: Business-level Japanese (JLPT N1) is required due to frequent interaction with Japanese-speaking stakeholders and HQ personnel in Japan.
• 3 Years Contract with AWS
• Hybrid working arrangement.

5 days work week (9am-5.30pm)
CBD - Shenton way
Marine Industry

Interested Applicants, kindly email your detailed resume to hr@tempserv.com.sg

Tempserv Pte Ltd

License No: 06C3745

Attention: Audris Teo / EA Personnel No: R1102063

Raffles Place

Job Description

• Providing administrative support to one or more lawyers
• Assisting with court filings and facilitating the meeting of deadlines by monitoring, maintaining, and updating calendar and providing timely reminders for lawyers
• File and organize legal documents in a timely manner.
• Answering calls, taking messages and handling correspondence.
• Assist with arranging meetings and conference calls.
• Preparation of invoices and expense reimbursements

Requirements

• Minimum 3 years of relevant work experience
• Familiarity with legal documents and terminology preferred
• Proficiency with Microsoft Office programs

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Job Duties:

• Provide secretarial executive support to a team of 4-5 pax

• Manage calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.

• Coordinate end‑to‑end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.

• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment

• Act as a trusted liaison between executives and internal/external stakeholders

• Support meetings, and events, including agenda preparation, materials compilation, logistics, and follow‑ups.

• Compile presentations, reports, and correspondence in advance of meetings.

• Maintain confidentiality of highly sensitive information and handle matters with professionalism and integrity.

• Other ad hoc duties as assigned

Job Requirements:

• Minimum 4 years of experience providing executive‑level administrative support, preferably within financial services or a multinational corporate environment.

• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced, high‑pressure environment.

• Proven ability to work independently with sound judgment, discretion, and problem‑solving capabilities.

• Highly detail‑oriented, proactive, and solutions‑focused.

  
  

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

Job Description:

• Provide full-spectrum secretarial and administrative support to the Chairman & CEO.

• Assist with daily activities, including managing emails, scheduling meetings, and coordinating agendas.

• Prepare reports, documents, and presentation materials for the Chairman & CEO.

• Arrange internal and external meetings.

• Manage travel arrangements, including flight reservations, hotel accommodations, and visa applications.

• Attend to personal work of the Chairman & CEO as required.

• Travel as necessary for business and explore potential business opportunities.

• Follow up on sales enquiries via email.

• Perform any other duties assigned by the Chairman & CEO.

Requirements:

• Diploma, Advanced/Higher/Graduate Diploma, Bachelor’s or Postgraduate Degree in Business Studies, Administration, Management, Marketing, Secretarial, or equivalent.

• Minimum 2–3 years of experience in a similar role, preferably within the construction industry.

• Excellent interpersonal and communication skills.

• Proactive, well-organized, meticulous, and able to work independently.

• Proficient in Microsoft Office.

• Ability to thrive in a fast-paced environment.

• Available to work 5.5 days per week.

Our client, a Top Prestigious International law firm is seeking to recruit a Legal Secretary for their growing outfit.

Job Description:

• Work alongside fee-earners to support on them on administrative work including calendar and diary management
• Assist on document amendment and preparation of documentation
• Handle billings for the Fee-earners
• Work with Financial Management to issue timely and accurate invoices
• Assist in Business development and Marketing activities, whereby applicable
• Assist in research and prepare client intelligence for pitches and marketing
• Other administrative duties as assigned

Roles& Responsibilities :

1.          Provide secretarial support to Project Director / Engineers.

2.          Keep proper documentation and filing system

3.          Performing e-submissions to authorities

4.          Preparing fee proposals, RFP and Gebiz.

5.          To receive incoming telephone calls and take messages for Project Director / Engineers

6.          To type and file letters, specifications and statutory forms for all assigned projects.

7.          To assist Project Director / Engineers in monitoring project progress in timely issuance of documents and notices.

8.          To assist in arranging the calling of project tenders if required.

9.          Daily downloading of authorities’ reply from Corenet system.

10.       Daily email archival.

11.       To relieve the Receptionist as may be required due to absence from position.

12.       Preferably with working experience in an Architectural / Engineering consultancy firm.

Pre-Requisites:

● Min.Education Level : Diploma or NITEC Certificate in office skills

● Year ofExperience Required : 3 to 10 years

● Skills: Microsoft Office, excel and office administration

●Language : English, Chinese (Mandarin)

Location: Toa Payoh HDB Hub

Industry: Local law firm

Salary range: $4000

To provide secretarial support to a lawyer in the Litigation Department.

Requirements:

• Experience in general litigation
• Experience in preparation of Power of Attorney, Wills and Lasting Powers of Attorney is preferred but not necessary
• Familiar with e-litigation system and MS Office applications and
• Fast learner, reliable and able to work independently

Job Summary

The Legal Secretary provides primarily secretarial and administrative support to 4 to 5 lawyers in an international law firm. The work involves effective multi-tasking, managing instructions from multiple sources and everyday office tasks. The role requires a high degree of organisation and meticulousness. They must also be well-versed in legal technologies (e.g., practice management systems) and office productivity tools (e.g., word-processing, presentation, and database software) which are regularly used in the course of their work.

The Opportunity

This is an excellent opportunity to join HFW, a leading international law firm with a strong footprint in the Asia-Pacific region and a long-standing history in international commerce. HFW offers excellent opportunities for professional development and growth, with a diverse and collaborative team of over 700 lawyers, including 180 partners, and over 400 business services professionals based in offices across the Americas, Europe, the Middle East, and Asia Pacific. HFW prides itself on its deep sector-focused expertise and its entrepreneurial, creative, and collaborative culture. We are, unapologetically, true sector experts. Clients come to us because of our deep industry knowledge and ability to talk their language. Bearing the commercial solution in mind, we underpin our advice with a solid foundation of legal expertise. Come join us and be a part of our growing Singapore office, dynamic team environment, and create impactful work.

Key Responsibilities

• Case file opening/closing and archive closed file to warehouse
• Prepare engagement letters, legal documents, and business correspondence such as cover letters and emails
• Perform common risk management and compliance procedures such as checking KYC documents received from clients
• Perform ACRA company searches for due diligence
• Time entry for partner(s) and associates
• Prepare bundles for trials/hearings
• Prepare proforma invoices using 3E Elite, draft and engross bills, send invoices to clients etc
• Monitor payments and outstanding invoices
• Diary management, expense claims and travel, gift, and courier arrangements
• Booking of meeting rooms and covering reception as and when needed
• Maintain information management processes using iManage data management system
• Identify and use the key legal terminology and standard forms and precedents involved in area of specialization.
• Use feedback and reflection for professional improvement
• Other ad-hoc duties assigned

Requirements

• Have at least 3-4 years experience in an international law firm, preferably with working experience in Transactional work.
• Good working attitude
• Accurate, self-initiated and responsible
• Communicate and coordinate with all related parties clearly and effectively
• Excellent attention to details, able to prioritise workload and work in an organised manner
• Work independently even under time constraints
• A self-motivated team player
• Proficient in MS Office applications such as Office 365, Word, Excel and PowerPoint
• Immediate availability preferred

What's On Offer

• Flexible working environment
• Compensation commensurate with experience
• Competitive staff benefits, annual leave, medical insurance coverage
• Opportunities for career growth and professional development through our global training program
• A range of wellness programs, office, and team bonding events

Additional Information

Kindly note that this job description is not contractual. It will be reviewed periodically and may be amended or altered to meet the needs of the firm.

HFW aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will be considered only on merit and the applicant's suitability to meet the requirements of the role.

HFW collects and processes personal data relating to job applicants to manage its recruitment process. The firm is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. For information on how the firm will process your data, please see our Privacy Notice on our website (www.hfw.com/Privacy-Notice), in the section "What we collect and how we use it".

Job Summary

We are seeking a highly organized and proactive Personal Assistant / Secretary to support the CEO in managing daily business operations, strategic tasks, and personal commitments. The ideal candidate will be a reliable professional who can work autonomously, exercise discretion, and manage multiple tasks efficiently while maintaining the highest level of confidentiality.

Why Join Us?

• Medical & Dental coverage

• Child education support scheme 

• Performance-Based Bonus 

Key Responsibilities

• Provide high-level secretarial and administrative partnership to the CEO.

• Proactively manage calendars, including meeting coordination, appointments, and visitor schedules.

• Facilitate productive meetings by preparing agendas, coordinating decks, and capturing precise minutes.

• Oversee expense management and claims with strict attention to accuracy and deadlines.

• Act as a key point of contact, ensuring seamless communication between internal teams and external partners.

• Manage end-to-end travel logistics, including flights, accommodation, and visa requirements.

• Assist with ad-hoc projects and strategic initiatives as required.

Requirements

• Degree in Business Administration, Management, or a related field.

• At least 3–5 years of proven experience as a Personal Assistant or Secretary (C-suite support experience preferred).

• Meticulous, strong problem-solving abilities and able to multitasks.

• A resourceful problem-solver who thrives in a fast-paced, dynamic corporate environment.

• Excellent verbal and written communication skills for professional stakeholder interaction.

• Tech-savvy.

Company: Cypress Singapore PAC

Cypress Policy of Trust & Empowerment allows flexible working arrangements that allows lifestyle choices and managing childcare or eldercare needs. Workloads will be allocated taking into consideration of each candidates’ situation.

Job Title: Corporate Secretarial Manager

Job responsibilities

• Manage a portfolio of clients and ensure full compliance with Singapore regulatory requirements.
• Act as Company Secretary of clients
• Handle corporate secretarial matters, including incorporations, restructuring, and striking-off, Conduct AGM, EGM.
• Prepare resolutions, minutes, statutory records, and XBRL filings
• Ensure timely submissions to ACRA, MOM, IRAS, and other authorities
• Provide corporate governance and compliance advice
• Maintain strong client relationships and liaise with auditors, regulators, and external parties
• Lead and support a team while assisting the manager, senior/junior on secretarial and administrative tasks, coach and review work of junior team members
• Perform ad-hoc duties as required

Requirements

• Degree or above in Law, Business, Accountancy, or equivalent
• Qualified Chartered Secretary or LLB Qualification with minimum of 7-9years of experience in a corporate secretary field, including 5 years in a managerial role preferably in a professional firm
• In-depth knowledge of the Singapore Companies Act and ACRA compliance requirements
• Strong leadership and stakeholder management skills
• Proficiency in corporate secretarial systems and Microsoft Office
• Strong interpersonal, communication and written skills Able to lead a team independently, an eye for detail and deadline-oriented
• Accountability, a proactive approach, and a positive work attitude.

What We Offer

• Attractive remuneration package with performance incentives
• Clear career progression pathway
• Collaborative, professional and dynamic work environment
• Ongoing training and professional development support
• Convenient location-Raffles Place