Total 14,457 job vacancies in Singapore

Key Responsibilities:

• Provide administrative support to the HR department
• Maintain and update employee records and HR databases
• Assist in recruitment activities (e.g., posting job ads, scheduling interviews)
• Prepare HR documents such as employment contracts, letters, and reports
• Support onboarding and offboarding processes
• Handle staff enquiries on HR-related matters
• Coordinate training sessions and maintain training records
• Ensure proper filing and documentation in compliance with company policies

Requirements:

• Diploma or equivalent in Human Resources, Business Administration, or related field
• 1–2 years of relevant HR or administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication and interpersonal skills
• Strong organizational and time management abilities
• Able to handle confidential information with discretion

Additional information:

• Work at Pasir Ris

Job Description:
A Project Coordinator in the construction industry plays an essential role in supporting the Project Manager and ensuring the seamless execution of construction projects. The coordinator acts as a liaison between the internal project team, the purchasing department, and suppliers, ensuring smooth communication and the efficient flow of project-related information. In addition, the coordinator is responsible for assisting in various documentation tasks, including submissions and progress tracking.

Key Responsibilities:

Shop Drawing and Material Submissions

• Prepare, submit, and track shop drawings, material catalogs, and progress claims.
• Ensure submissions comply with project specifications and are approved on schedule.

Sample Board Preparation

• Prepare and organize sample boards for client or consultant approval as part of the material selection and design process.

Resource and Logistics Coordination

• Coordinate project resources, materials, and equipment according to the project schedule.
• Ensure timely delivery and proper allocation of materials and tools.

General Administration

• Handle day-to-day administrative tasks, such as document filing, scheduling meetings, and communicating with stakeholders.
• Maintain organized and up-to-date project documentation.

Vendor Quotation Evaluation

• Assist the Project Manager in evaluating vendor quotations.
• Support procurement activities to ensure cost-effectiveness and compliance with project requirements.

Liaison Between Internal Teams and External Vendors

• Serve as a key point of contact between project teams, suppliers, and subcontractors.
• Ensure project information is communicated accurately and promptly.

Documentation for Project Handover

• Assist in preparing and submitting documentation required for project handover.
• Ensure compliance with project and client requirements.

Job Requirements

• Minimum 2 years of relevant work experience, preferably in the construction industry.
• Diploma or equivalent qualification.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good understanding of construction or maintenance procedures, equipment, tools, and relevant regulations and safety standards.
• Strong analytical, organizational, and problem-solving skills.
• Able to multi-task, work independently, and collaborate effectively as a team player.
• Excellent communication and interpersonal skills, with the ability to interact with clients, contractors, and stakeholders.

Working Hours:

5 days per week

• Monday to Thursday: 9:00 AM – 6:30 PM
• Friday: 9:00 AM – 6:00 PM

• Position : Admin Assistant (freight coordination)
• Location : East – Changi Airfreight Centre
• Working hours: Monday to Friday | 9am to 6pm | Alternate Saturday 9am to 1pm
• Salary (commensurate with experience) : Up to Basic of $2,700 + Variable Bonus + Performance Incentives + 14 Days Annual Leaves + Birthday Leave + Medical Benefits
• Duration : Permanent
• Industry : Freight Forwarding

Main Responsibilities:

• Follow up on daily import shipments
• Prepare import documents
• Arrange cargo clearance and delivery
• Coordinate with customers, agents, and contractors
• Key shipment details into system
• Print delivery orders and prepare invoices
• Assist with other ad hoc duties

Requirements:

• Minimum GCE ‘O’ Level
• No experience welcome to apply
• Training will be provided

Email to: chloe@searchpersonnel.com.sg

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Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

• Maintain and update general ledger accounts by recording financial transactions accurately
• Prepare and post journal entries for month-end and year-end closing processes
• Reconcile bank statements, credit card accounts, and balance sheet accounts on a monthly basis
• Process accounts payable and accounts receivable transactions, including invoice processing and collections
• Prepare financial statements, including balance sheets, income statements, and profit and loss statements
• Conduct account reconciliations to ensure accuracy and completeness of financial records
• Submit loan application
• Submit insurance Quotation

Requirement :

• Possesses at least a diploma in accounting related field
• At least 3 years of working experience in related trade
• Fluence in both speaking & writing in English

- assist the accounts team in book keeping, filing, ensuring accounts are up to date
- handle ad hoc administrative related matters
- sorting of invoices
- reply emails
- check payment advice
- answer calls
- update accounts receivables aging
- must have simple accounts background
- bank reconciliation
- send customer SOAs

Company Overview

Oxen is an IT technology company specialising in the distribution and maintenance of monitoring systems for construction sites. Our monitoring applications include noise monitoring systems, ECM CCTV and TSS Monitoring systems, Vibration Monitoring Systems, turnstiles, Skycam, and CCTV monitoring systems for construction sites.

Job Summary

Support the operations and accounting departments by managing administrative tasks, coordinating schedules, and maintaining accurate financial records to ensure smooth daily operations and contribute to organizational efficiency.

Responsibilities

• Coordinate and execute administrative tasks to support the operations department, ensuring timely and accurate processing of delivery and service orders
• Schedule and manage delivery and maintenance activities to optimize operational workflows and meet project timelines
• Administer Accounts Receivable functions by generating invoices and proactively following up on collections to maintain healthy cash flow
• Maintain and update accounting records and files to ensure accuracy and compliance with company standards
• Assist in implementing and maintaining the computerized accounting system to enhance financial data management and reporting
• Support daily administrative operations by managing ad-hoc tasks and collaborating with team members to meet department objectives
• Communicate effectively with internal teams and external stakeholders to facilitate smooth operational processes and resolve issues promptly
• Adapt to a dynamic, multi-tasking work environment while working independently and demonstrating initiative and a positive attitude

Job Title: Admin Assistant cum Accounts Assistant

Location: Kaki Bukit
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM
Salary: $2,400 – $2,600
Industry: Provision / F&B

Job Description:
We are looking for a responsible and detail-oriented Admin Assistant cum Accounts Assistant to join our team.

Key Responsibilities:

• Organize and maintain paperwork; key data into Excel
• Perform filing and ensure proper document management
• Maintain and tidy up office files and records
• Assist with bank reconciliation
• Liaise and coordinate with warehouse on stock matters
• Issue invoices and handle stock ordering
• Handle general administrative and basic accounting duties
• Use Microsoft Office applications (Excel, Word, etc.)

Requirements:

• Able to speak and write in both Chinese and English
• Basic knowledge of Microsoft Office (especially Excel)
• Responsible, organized, and detail-oriented
• Able to multitask and work independently
• Positive attitude and willing to learn

Others:

• Stable, long-term position
• Friendly working environment

Responsibilities:

• Attend to visitors & phone call

• Receive material for delivery to office

• Liaise with suppliers to obtain quotes, negotiate pricing, material order and follow up on deliveries

• Verify supplier invoice quantity, unit rates

• Pantry item upkeep and purchase of pantry and stationary items when required

• Purchase requisition & update rental equipment status

• To manage new asset purchase

• Arrange equipment/ site tools for calibration and keep record of calibration upon return.

• To prepare Certificate of Payment to Subcontractor.

• To assist in company event

• Perform filing, administrative and any other ad hoc duties assigned by superior

Requirements:

• Proficient in using Microsoft Office applications

• Team player and able to work independently

• Able to adapt to fast-paced environments

Working hours:

Mon to Fri, 8:30am to 5:45pm

Alt. Sat, 8:30am to 12:30pm

Company Overview

Hy-Ray Private Limited is a leading distributor of household and outdoor lifestyle products in Singapore and Southeast Asia, offering over 3000 products from renowned brands with strong logistics and customer service since 1980.

Job Summary

Join Hy-Ray Pte Ltd as an Admin Sales Coordinator to support sales operations, manage orders and inventory, coordinate logistics, and provide excellent customer service in a dynamic team environment.

Responsibilities

• Coordinate sales activities to support the sales team in achieving operational goals
• Prepare and manage purchase orders, invoices, and quotations accurately to ensure smooth sales processing
• Liaise with logistics teams to ensure timely delivery of customer orders
• Respond promptly to tele-sales and email enquiries to maintain customer satisfaction
• Assist walk-in customers by addressing their needs and providing product information
• Update stock records and communicate sales matters with management for informed decision-making
• Deliver customer service to both existing and new customers to foster positive relationships
• Perform inventory control to maintain accurate stock levels and minimize discrepancies
• Support eCommerce fulfilment logistics to ensure efficient order processing
• Prepare monthly sales reports to track performance and support business analysis
• Execute other general administrative duties as assigned to support daily operations

Required competencies and certifications

• Proficient in Microsoft Word and Excel to prepare documents and reports
• Ability to communicate effectively in English and Mandarin to interact with customers and team members
• Responsible and meticulous work approach to ensure accuracy and reliability
• Ability to multitask and meet deadlines to handle various tasks efficiently
• Ability to work independently and collaboratively within a team environment

Preferred competencies and qualifications

• Minimum ‘N’ Level qualification with at least 2 years of relevant experience, preferably in the FMCG industry

Other Information

• Location: Central (Bishan), 5 minutes walk from Marymount MRT
• Contact: Send detailed resumes with experience, qualifications, current and expected salaries to shiying@hyray.com.sg
• Website: www.hyray.com.sg

Contract Period: From 1 January 2027 to 31 Dec 2027 with an option to extend the Contract for a further period of 12 months.

Working hours:
·    Mondays to Thursdays: 6:30am to 4:00pm, inclusive of 1hr lunch break
·    Fridays: 6:30am to 3:30pm, inclusive of 1hr lunch break
·    Service not required on Saturdays, Sundays and gazetted public holidays
·    Other deployment hours will be done subject to exigencies of service and with mutual agreement between School and Employee.

Scope of Services:
·    Man the reception counter in General Office.
·    Perform Professional Customer Services facing tasks such as answering and directing phone calls, providing information and services and attending to walk-in enquiries/requests from students, visitors and suppliers in the General Office.
·    Management of records such as maintaining and updating filing and inventory.
·    Manage lost and found items and delivery of goods.
·    Maintain sickbay records and taking care of students at sickbay, including early dismissal of students due to medical reasons and providing basic first aid to injured students.
·    Managing all student matters such as Student and Class Photos, NRICs applications in school, School Health Checks, Dental Checks, QSE surveys and other events with Students. Packing of pamphlets, leaflets and souvenirs for staff and students and assist Teachers in-charge.  Contact Teachers in-charge when their goods arrived in school and assist them.
·    Secretarial tasks such as arranging appointments, organising meetings, calling students and parents for fee arrears etc.
·    Upkeep Cleanliness of School Leaders Rooms and Pantry in General Office
·    Perform other related administrative duties as required by School Leaders and Admin Manager.

Qualifications, skills and experience:
·    Able to converse and speaks English well.  Have Secondary School Education.
·    Preferably three (3) years of experience as Receptionist with administration experience in a school environment
·    General computer skills (Microsoft Office applications)
·    Able to work with computers and maintain the e-applications that school have eg: early release of students; late coming of students etc.
·    Team worker and able to work independently and have positive attitude.

Responsibilities:

• Assist the project team with daily administrative tasks.
• Record and track project progress, site activities, and prepare reports.
• Create and issue transmittals for QAQC documents supporting submissions.
• Rename PDF QAQC documents accurately.
• Print A1 drawings and approved shop drawings for site submission along with the transmittal.
• Prepare document cover pages for clarity and organization.
• Follow up with subcontractors for signed transmittals to ensure receipt.
• Ensure adherence to proper documentation for safety and compliance standards.

Requirements:

• Diploma or equivalent qualification.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• 1-3 years of relevant administrative experience, preferably in the construction industry.
• Familiarity with a construction/site environment is preferred.
• Strong time management skills and ability to meet deadlines.
• Capacity to work on-site and navigate varied site conditions effectively.

Interestedcandidates who wish to apply for the advertised position, please click on“Apply”. We regret that only shortlisted candidates will be notified.

EA License No.:01C4394 (PERSOL SINGAPORE PTE LTD)

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Responsibilities:

• Enter and maintain accurate inventory records in SYSPRO and Microsoft Office to ensure real-time stock visibility
• Monitor stock levels and manage receipt and issuance of goods to maintain inventory accuracy
• Process defective materials and update system transactions promptly to reflect current stock status
• Verify completeness and accuracy of documentation before submission to Accounts for processing
• Prepare monthly and ad-hoc warehouse reports summarizing key statistics to support management decision-making
• Handle official documents confidentially and maintain well-organized filing systems
• Coordinate with Production and Purchasing teams to ensure smooth material flow and timely material availability
• Support continuous improvement of warehouse processes and ensure compliance with company procedures
• Assist in audit preparation by maintaining accurate, complete, and accessible records
• Liaise with internal departments to resolve stock and documentation discrepancies efficiently
• Provide timely updates to management on warehouse operations and issues to support informed decision-making

Qualifications:

• Minimum 1 year of relevant experience in manufacturing or warehouse operations
• Proficient in Microsoft Office applications, particularly Excel and Word
• Strong organizational abilities with hands-on experience in inventory and documentation management
• Effective communication and problem-solving skills in coordinating with teams and resolving discrepancies
• Capable of working independently while also contributing effectively in a team environment

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd
EA License No: 20C0270
EA Personnel: Nyon Hock Sen (Aden)
EA Personnel Reg No: R24124070